HomeMy WebLinkAboutItem 07 - Water MeterITEM 0
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL_
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: APRIL 6, 2004
SUBJECT: APPROVAL OF CONTRACT RENEWAL FOR BID NUMBER 78-
2001, WATER METERS
RECOMMENDATION:
City Council to consider renewal of an annual contract to Hughes Supply for the
purchase of water meters on an as needed basis for the Water Department. A copy of
the original bid tabulation is attached for review. Purchases will be limited to the annual
budget amount approved for this item.
FUNDING SOURCE:
100-14111 General FundNVarehouse Inventory
BACKGROUND:
This request is to renew the annual contract for water meters. Bids were initially solicited
in January 2001 and approved by Council on February 20, 2001.
The purpose of this bid was to set fixed pricing for the purchase of water meters to be
ordered by the Water Division in the water meter replacement program. The bid was
sent to eight vendors with one vendor responding. The bid is for an initial one-year
period with an option to renew for three additional one-year periods. This is the third and
final renewal for this contract.
The specifications of this bid required the use of Neptune water meters, which are the
only meters compatible with the hand held meter readers that the City currently uses. At
this point Hughes Supply is the only known vendor capable of supplying the Neptune
brand. Bid solicitations were sent to all known water meter distributors in order to insure
that Neptune had not added additional distributors and to enhance the competitive
environment of the bid.
Hughes Supply has successfully performed the services required by the contract and
Staff recommends approval of the contract renewal.
CD
March 18, 2004 (2:46PM)
To
Bid Numbe
Bid Open Dry
02/09/01
VENDORS ........... ........ .......... _..............
Hughes Supply
Atlas Utility
U. S. Filter
Ferguson Enterprises
Utility Plus
Unit Price
Total Price
Unit Price
Total Price:
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
Item
I Qty
I Unit
Item Description
1
1200
Each
5/8" x 3/4" Positive Displacement
Water Meters
$27.50
533,000.00
No Bid
No Bid
No Response
No Response
No Response
No Response
No Response
No Response
2
50
Each
1" Water Meters
$70.50
$3,525.00
No Bid
No Bid
No Response
No Response
No Response
No Response
No Response
No Response
3
20
Each
1 1/2" Water Meters
$168.00
$3,360.00
No Bid
No Bid
No Response
No Response
No Response
No Response
No Response
No Response
4
30
Each
2" Water Meters
$241.00
$7,230.00
No Bid
No Bid
No Response
No Response
No Response
No Response
No Response
No Response
TOTAL.... .................................. ...............
$47,115.00
1
$0.00
I
$0.00 I
1
$0.00
1
$0.00
Bid Number:
Bid Open Date:
Bid
Open
Water Meters
Todays Date: 02/09/01
VENDORS ......... ......... ..................
ACT Pipe
Metro Valve & Pipe
Texas Water Products
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price:
Unit Price
Total Price l
Unit Price
Total Price
Item
Qty
Unit
I Item Description
1
1200
Each
5/8" x 3/4" Positive Displacement
Water Meters
No Response
No Response
No Response
No Response
No Response
No Response
21
50
Each
1" Water Meters
No Responsel
No Response
No Response
No Response
No Response
No Response
3
20
Each
11 1/2" Water Meters
No Response
No Response
No Response
No Response
No Response
No Response
4
30
Each 12"
Water Meters
No Response
No Response
No Response
No Response
No Response
No Response
$0.00
1
$0.00
$0.00 I
1
$0.00
$0.00