HomeMy WebLinkAboutItem 16 - Water Wastewater ChemicalsMEMO TO
FROM
MEETING DATE
SUBJECT
RECOMMENDATION:
ITEh1 #
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER Al
MARCH 23, 2004
APPROVAL OF CONTRACT RENEWAL OF BID 77-2001, FOR
WATER/WASTEWATER CHEMICALS
City Council to Consider renewal of an annual contract for the lowest and best bids
meeting City specifications to the vendors as listed on attachment "A" and as shown on
the attached bid tabulation. Annual contract expenditures will be limited to the budget
amount approved during the budget process for this service.
FUNDING SOURCE:
200-42205-530-2
Utility Ent. Fund/Water Treatment/Grounds Maint.
200-42205-531-2
Utility Ent. Fund/Wastewater Treat./Grounds Maint.
200-42205-531-1
Utility Ent. Fund/Wastewater Col./Grounds Maint.
BACKGROUND:
The purpose of this bid was to establish contract pricing for various types of water and
wastewater chemicals. Bids were initially solicited in January 2001 and approved by
Council on March 20, 2001. The specifications were for a one-year period with an option
to renew for three additional one-year periods. This request is for the third and final
renewal.
During the first renewal period, the second low bid (Eaglebrook, Inc.) was awarded item
12 for Ferrous Chloride due to the inability of Advance Chemical to supply the material.
During the second renewal period, Harcross Chemicals declined to renew their contract
and DPC Industries (the second low bid) was awarded items 1, 7, 9, and 11 in addition
to their original award of item 5. None of the vendors agreed to renew item 4 and this
item is bid on an as needed basis.
March 12, 2004 (10:55AM)
During this renewal period, DPC Industries requested a price increase for items 5 and 9
and will maintain their original pricing on items 7 and 11. Price re -determinations are
allowed under the original specifications of the bid. The increase will not exceed 5% and
due to the volatility of chemical pricing, the request is in line with industry standards.
DPC also declined to renew item 1 for Liquid Chlorine. Because this item has a low
annual usage, it is recommended that the item is dropped from the bid and staff obtain
quotes on an as needed basis
All other vendors have agreed to renew their contracts under the original specifications
and pricing of the bid. Each vendor has successfully performed the required services of
the contract.
Staff recommends approval of a renewal contract to all vendors shown in Attachment "A"
W
March 17, 2004 (8:55AM)
ATTACHMENT "A"
ITEM
VENDOR RECOMMENDED
ITEM DESCRIPTION
LOW BID PRICE
1.
No Award
Liquid Chlorine ...............
Bid as required
2.
Altivia Corp.
Liquid Alum/Copper
Sulfate Blend .................
$149.00/Dry Ton
3.
Pencco, Inc.
Hydrofluosillic Acid
$0.83/Gal
4.
No Award
Potassium Permangenate..Bid as required
5.
DPC Industries
Anhydrous Ammonia........
$0.399/Lb.
6.
Altivia Corp.
Sodium Hydroxide
Solution .........................
$416.00/Dry Ton
7.
DPC Industries
Calcium Hypochiorite
(HTH) ...........................
$0.97/Lb.
8.
Fort Bend Services
Polymer (Dry Lb) ..............
$2.43/Dry Lb.
9.
DPC Industries
Liquid Chlorine Bleach ......
$0.6825/Gal.
10.
Fort Bend Services"
Polymer (LB) ...................
$1.23/Lb.
11.
DPC Industries
Calcium Hypochlorite ........
$0.97/Lb
12.
Eaglebrook Chemical
Ferrous Chloride ..............
$0.87/Lb
** Based
on tests conducted by the Wastewater Division
March 12, 2004 (3:080M)
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