HomeMy WebLinkAboutItem 05 - ExcavatorMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER V
MEETING DATE: NOVEMBER 5, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF AN
EXCAVATOR
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a new excavator
from Holt Cat through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 200 - 48910 -531 -2 (Motor
Vehicles) for the amount not to exceed $129,165.00.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Holt Cat under
BuyBoard contract number 424 -13; Construction, Road, Bridge & Other Equipment. The
Public Works Department staff and Purchasing reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City. The Interlocal Participation Agreement
satisfies all bidding requirements under the Texas Local Government Code.
The addition of an excavator to the utility fleet will benefit all four divisions for water and
wastewater repairs. The excavator will also be used for water and sewer line
replacement, installation, construction, as well as assist in the transfer area located at
the service center. This unit will also assist in emergency response as needed for public
safety departments.
Staff recommends approval
KC /BS
10/30/2013 (1:46:11 PM)
RESOLUTION NO. aeAvr1-7`�,2.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
NEW EXCAVATOR THROUGH AN ESTABLISHED
INTERLOCAL PARTICIPATION AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #424 -13; Construction, Road, Bridge & Other Equipment with Holt
Cat; and
WHEREAS, the City of Grapevine, Texas has a need to purchase an excavator as
an addition to the current utility fleet.
NOW, THEREFORE, • i BY THE CITY COUNCIL OF OF
GRAPEVINE,
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a new excavator from Holt Cat through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (Buyboard) for an amount not to exceed
$129,165.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said pavilion.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of November, 2013.
ATTEST:
ITH, An
RES. NO. 2