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HomeMy WebLinkAboutItem 13 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 18th day of July, 2016 in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member With Mayor William D. Tate absent, constituting a quorum with the following members of the City Staff: Bruno Rumbelow City Manager Tara Brooks City Secretary CALL TO ORDER Mayor Pro Tem Freed called the workshop to order at 6:01 p.m. Item 1. City Council to conduct board and commission interviews for new applicants Council interviewed ten board and commission applicants. These applicants do not currently serve on any boards. Council discussed the applicants and who to appoint to each of the boards and commissions. The appointments will be made at the July 19, 2016 regular City Council meeting. There was no action taken by the City Council. NXERHUMMIM Mayor Pro Tem Freed adjourned the meeting at 8:25 p.m. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of August, 2016. Darlene Freed Mayor Pro Tern ATTEST: Tara Brooks City Secretary July 18, 2016 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of July, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member with Vice Chairman BJ Wilson and Commissioners Theresa Mason and Bob Tipton absent, constituting a quorum, with the following members of City Staff: Bruno Rumbelow John F. Boyle, Jr. Tara Brooks City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551.072, Texas Government Code. July 19, 2016 B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:37 p.m. The closed session ended at 7:03 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance. Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. • - Nil Item 3. Zoninq Application Z16-03 (Shady Brook Addition) Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone four acres from "R -MF -2" Multifamily District and 7.7 acres from "PRD -12" Planned Residential Medium Density District to "R-5.0" Zero -Lot -Line District for the development of 52 residential lots and one home owners' association lot. The subject property is located at 993 Shady Brook Drive. The applicants, Brine Kline with Ion Design Group and Scott Schambacher with Avondale Development presented this item and answered questions from Council and the Commission. No one spoke during the public hearing and there was one letter in opposition provided. 4 July 19, 2016 Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 4. Special Use Permit SU16-03 (Verizon Wireless) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a special use permit to amend the previously approved site plan SU02-01 (Ordinance No. 2002-022), specifically to expand the ground lease and allow an additional wireless carrier on an existing monopole. The subject property is located at 525 Industrial Boulevard and is zoned "LI" Light Industrial District. Applicant, Haley Peck with Verizon Wireless and Crown Castle presented this item and answered questions from Council. There were no questions from the Commission. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Fechter Second: Luers Ayes: Oliver, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 5. Final Plat of Lots 7R1 and 7R2 Block 1 Dove Pointe Mayor Tate declared the public hearing open. 3 July 19, 2016 Manager of Engineering John Robertson reported the applicant was requesting to replat Lot 7R, Block 1, Dove Pointe. The subject property is located at 1300 Worthington Drive and is zoned "R-7.5" Single Family District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hotelling Ayes: Oliver, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments. Dan Weinberger, 1108 Normandy Drive, Grapevine, spoke in opposition to Ordinance No. 2016-049 which limited parking on College Street. Nicholas Kaufman, 603 South Main Street Suite 304, Grapevine, spoke in opposition to Ordinance No. 2016-049 which limited parking on College Street. Jonathan Chance, 820 Dove Loop, Grapevine, spoke in opposition to Ordinance No. 2016-049 which limited parking on College Street. Troy Pruett, 1441 Rider Circle, Grapevine, spoke in opposition to the location of a dog park. Cindy Howard, 1457 Rider Circle, Grapevine, spoke in opposition to the location of a dog park. M July 19, 2016 Mayor Tate announced City Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 14. Zoninq Application Z16-03 (Shady Brook Addition) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved Z16-03 with a vote of 6-0. Motion was made to approve Zoning Application Z16-03 (Shady Brook Addition). Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Preliminary Plat of Lots 1-14, Block A: Lots 1-38 Block B• and HOA Lot x1 Shady Brook Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 6-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1-14, Block A; Lots 1-38, Block B; and HOA Lot x1, Shady Brook Addition. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 16. Special Use Permit SU16-03 (Verizon Wireless) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved SU 16-03 with a vote of 6-0. Motion was made to approve Special Use Permit SU16-03 (Verizon Wireless) Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 5 July 19, 2016 Item 17. Final Plat of Lots 7R1 and 7R2 Block 1 Dove Pointe Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 6-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 7R1 and 7R2, Block 1, Dove Pointe. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NEW BUSINESS Item 7. Consider a resolution adopting the Strategic Plan and take any necessary action City Manager Rumbelow presented this item to Council. City Council held two workshops on May 31 and June 2, 2016 to develop a strategic plan that will provide direction for the allocation of resources and planning that will align with the City's priorities. Motion was made to approve a resolution adopting the Strategic Plan. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING THE CITY'S STRATEGIC PLAN AND PROVIDING AN EFFECTIVE DATE Item 8. Consider a resolution authorizing a reimbursement agreement with the Texas Department of Transportation (TXDOT) for the operation and maintenance of traffic signals along TXDOT controlled access facilities and take any necessary action Director of Public Works Stan Laster presented this item to City Council. Public Works staff operates and maintains four warning flashers and traffic signals along FM 2499, State Highway 114, State Highway 121, and State Highway 360 for TxDOT. TxDOT will reimburse the City the estimated annual cost of $65,515.76 for the operation and maintenance of the traffic signals. Mr. Laster answered questions from City Council. Motion was made to approve a resolution authorizing a reimbursement agreement with the Texas Department of Transportation. N July 19, 2016 Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO EXECUTE A REIMBURSEMENT AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TxDOT) FOR THE OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS WITHIN THE MUNICIPALITY ALONG FREEWAY FACILITIES Item 9. Consider appointments to the City boards and commissions; Mayor to make chairman appointments to the Convention and Visitors Bureau Board the Grapevine Heritage Foundation, Parks and Recreation Advisory Board and the Senior Citizens Advisory Board; Ma or to make City Council liaison and committee appointments and take any necessary action. City Council made the following appointments to the Boards and Commissions: 413 Economic Development Corporation Board Motion was mad to appoint Cory Halliburton, Kirby Kercheval and Dave Simon to the 4B Economic Development Corporation Board to serve two-year terms to expire in 2018. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Animal Shelter Advisory Committee Motion was made to appoint the Municipal Officer and Joy Mayo as a Citizen Representative to the Animal Shelter Advisory Committee to serve two-year terms to expire in 2018. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 7 July 19, 2016 Board of Zoning Adjustment Motion was made to appoint to the Board of Zoning Adjustment George Dalton, Deborah Holt, Ken White and John Sheppard to serve two-year terms to expire in 2018 and to change Tracey Dierolf from an Alternate Member to a Regular Member. Motion: Spencer Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Library Board Motion was made to appoint Susan Peabody, Bruce Rider and Fred Sheffler to the Library Board to serve two-year terms to expire in 2018. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Parks and Recreation Board Motion was made to appoint Roy Robertson, Place 1; Ray Harris, Place 2; Christian Ross, Place 4; and Dave Buhr, Place 9; to the Parks and Recreation Board to serve two-year terms to expire in 2018. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Mayor Tate appointed Ray Harris as the Chairman of the Parks and Recreation Board. Planninq and Zoning Commission Motion was made to appoint to the Planning and Zoning Commission, Monica Hotelling and Beth Tiggelaar to three-year terms to expire in 2019 and to appoint Theresa Mason and Robert Rainwater as alternate members to one-year terms to expire in 2017. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Golf Course Advisory Board Motion was made to appoint Louis Capone and Tom Kormondy to the Golf Course Advisory Board to serve two-year terms to expire in 2018. One position will remain vacant. two-year term to expire in 2018. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Health Officer Motion was made to appoint Dr. Andrew Kilgus two-year term to expire in 2018. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, Nays: None Approved: 7-0 Heritage Foundation Advisory Board as the Health Officer to serve a O'Dell, and Slechta Motion was made to appoint Becky Hummer, Janet Perkins, Curtis Ratliff, Melva Stanfield and Balla Wright as the Business Owner representative, to the Grapevine Heritage Foundation to two-year terms to expire in 2018. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Mayor Tate appointed Curtis Ratliff as Chairman of the Heritage Foundation Advisory Board. Historic Preservation Commission Motion was made to appoint to the Historic Preservation Commission, Ashley Anderson, Margaret Telford, Chuck Voelker, and Ted Ware to two-year terms to expire in 2018, and to appoint Jeffrey Eric Gilliland as an alternate with a one-year term to expire in 2017. Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 iul July 19, 2016 Housinq Authority Board and Commissioners Motion was made to appoint Bonnie McHugh and Karen Rice to the Housing Authority Board of Commissioners to two-year terms to expire in 2018. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Mayor Tate announced the Council Liaison appointments: William D. Tate Tax Increment Finance District Boards - One and Two Crime Control and Prevention District Board Grapevine 4B Economic Development Corporation Board Industrial Development Corporation Paul Slechta Parks and Recreation Advisory Board Historic Preservation Commission Open Space Review Committee U. S. Army Corps of Engineer Liaison Tax Increment Finance District Boards — One and Two Facilities Committee Utility Committee 1 st Alternate Golf Course Advisory Board Crime Control and Prevention District Board Industrial Development Corporation Sharron Spencer Board of Zoning Adjustment Convention and Visitors Advisory Board Facilities Committee 1St Alternate Planning and Zoning Commission Crime Control and Prevention District Board Grapevine 4B Economic Development Corporation Board Economic Development Corporation Darlene Freed Planning and Zoning Commission Teen Court Advisory Board Audit Committee DFW Airport Board Liaison Crime Control and Prevention District Board iff Grapevine 4B Economic Development Corporation Board 1 st Alternate Building Board of Appeals Mike Lease Golf Course Advisory Board Heritage Foundation Advisory Board Facilities Committee Tax Increment Finance District Boards — One and Two 1 st Alternate Senior Citizens Advisory Board 1 st Alternate Parks and Recreation Advisory Board Crime Control and Prevention District Board Economic Development Corporation Chris Coy Building Board of Appeals Grapevine/Colleyville Independent School Board Liaison 1St Alternate Board of Zoning Adjustment Audit Committee Utility Committee Tax Increment Finance District Boards — One and Two Impact Fee Committee (Ex -Officio) Crime Control and Prevention District Board Economic Development Corporation Grapevine 4B Economic Development Corporation Board Duff O'Dell Animal Shelter Advisory Committee Housing Authority Advisory Board Library Advisory Board Senior Citizens Advisory Board Tax Increment Finance District Boards — One and Two Impact Fee Committee (Ex -Officio) Crime Control and Prevention District Board Industrial Development Corporation No action was required for the liaison appointments CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. M July 19, 2016 Item 10. Consider the award of an informal request for quote for roof repairs at the Concourse facility from American Home Improvements. Convention and Visitors Bureau Director PW McCallum recommended approval of the purchase of roof repairs for the Concourse facility in an amount of $19,200. The repairs are needed due to age and hail damage from storms in March 2016. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 11. Consider a resolution authorizing the purchase of fiber optic cable from Senior Consultants, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program and an ordinance appropriating funds to the from the Tax Increment Financing (TIF) District Zone One to the Capital Project General Facilities Fund. Public Works Director Laster recommended approval of the purchase of fiber optic cable and an ordinance appropriating funds in an amount not to exceed $102,800. This is fiber optic cable as part of the joint project between the City and Grapevine Colleyville Independent School District (GCISD). This cable will be used to connect City Hall to the Public Safety Building, Public Safety Building to the Library and GCISD Schools to the GCISD Administration building. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FIBER OPTIC CABLE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACTS PROGRAM AND PROVIDING AN EFFECTIVE DATE 13 July 19, 2016 ORDINANCE NO. 2016-051 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $500,000 FROM THE TAX INCREMENT FINANCING (TIF) DISTRICT REINVESTMENT ZONE NUMBER ONE; AUTHORIZING THE TRANSFER OF FUNDS TO THE CAPITAL PROJECT GENERAL FACILITIES FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider an ordinance abandoning a 0.1037 acre portion of County Road 3030 right of way south of Sky Harbor Addition. Public Works Director Laster recommended approval of an ordinance abandoning a portion to County Road 3030 that abuts Lot 8, Block 6, Sky Harbor Addition Section B. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-052 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING THE CITY OF GRAPEVINE'S RIGHTS IN A SEGMENT OF COUNTY ROAD 3030 RIGHT OF WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider the minutes of the July 5 2016 Regular City Council meeting City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 14 July 19, 2016 Bill M I I 0.0.v ikill I a M Motion was made to adjourn the meeting at 8:25 p.m. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 2nd day of August, 2016. ATTEST: Tara Brooks City Secretary William D. Tate Mayor 15