HomeMy WebLinkAboutItem 06 - Christmas Elves VillageMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER3�_
MEETING DATE: AUGUST 2, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
CHRISTMAS ELVES VILLAGE FOR LIBERTY PARK PLAZA
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a Christmas elves
village for Liberty Park Plaza from Arnett Marketing.
FUNDING SOURCE:
Funding for this purchase is available in account 121-42281-312-08-000001 (Minor
Apparatus -Christmas Deco) for an amount not to exceed $85,800.00.
BACKGROUND:
This purchase is for a new "Elves Village" that will be placed in Liberty Park Plaza during
the holiday season. The "Elves Village" will be located on the East side and serve as a
backdrop for the area, as you look from Main Street to the east, across the Plaza, you will
now see the "Elves Village" instead of parked cars along Jenkins. The "Elves Village" will
be an original decoration that is being designed and built for the City of Grapevine. This
new feature will be hand carved foam and painted similar to the "Christmas Capital of
Texas Sign" and the elves located at Dallas & Main street. It will be 3-dimensional static
feature approximately 12' tall, 50' long and 15' deep that will engage users through a
variety of experiences. The experiences will include elves skating, building a snowman,
snowboarding, and Santa's Shuttle Bus. This new feature will continue to enhance and
engage the user experience at Liberty Park Plaza.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Arnett Marketing. The
Parks and Recreation department staff and Purchasing reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
Staff recommends approval.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
CHRISTMAS ELVES VILLAGE THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)
and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 483-15, Holiday Lighting and Decorations with Arnett Marketing;
and
WHEREAS, the City of Grapevine, Texas has a need for a new Elves Village; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of an Elves Village from Arnett Marketing through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $85,800.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Elves Village.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 2nd day of August, 2016.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney