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HomeMy WebLinkAboutRES CCPD 2011-02RESOLUTION NO. CCPD 2011-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF GRAPEVINE CRIME CONTROL AND PREVENTION DISTRICT AMENDING CCPD RESOLUTION NO. 2011-01 ORDERING AN ELECTION TO BE HELD ON MAY 14, 2011 JOINT WITH TARRANT COUNTY REGARDING THE CONTINUATION OF THE DISTRICT; TAKING ALL OTHER NECESSARY ACTIONS; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of general city elections on the second Saturday in May; and WHEREAS, the City of Grapevine ("City") desires to conform its practices with State law; and WHEREAS, the City as well as other cities and school districts ("political subdivisions") will hold elections for members to each governing board and special elections on May 14, 2011; and WHEREAS, it is desirable for voter convenience and to reduce the overall cost to each entity that said elections be held jointly with those political subdivisions in Tarrant County conducting an election on May 14, 2011; and WHEREAS, in order that the joint election be organized properly, the political subdivisions in Tarrant County must select the Tarrant County Election Administrator to conduct and coordinate this joint election. NOW, THEREFORE, BE IT RESOLVED BY THE GRAPEVINE CRIME CONTROL AND PREVENTION DISTRICT BOARD: Section 1. That the City hold an election jointly with Tarrant County on May 14, 2011 in accordance with Section 271.002, Texas Election Code. Section 2. That said election will be conducted jointly pursuant to the terms of the agreement attached as Exhibit "A", being made part of this resolution. Section 3. That this resolution shall repeal every prior resolution in conflict herewith, but only insofar as the portion of such resolution shall be in conflict, and as to all other sections of resolutions not in direct conflict herewith, this resolution shall be and is hereby made cumulative. Section 4. That the Presiding Officer shall issue all necessary orders, writs and notices for said election and the returns of said election shall be made to the Crime Control and Prevention District Board immediately after the close of the polls and the completion of the counting of the ballots. Section 5. That a motion was made by Board Member Spencer , seconded by Board. Member. Wilbank5 that this resolution and attached agreement (Exhibit "A") be adopted: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Section 6. That this resolution shall be effective from and after the date of its passage. PASSED AND APPROVED BY THE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2011. APPROVED: William D. Tate, Presiding Officer Crime Control and Prey"et''llion District ATTEST: J i C. Brown Assistant City Secretary APPROVED AS TO FORM: C2 John F. Boyle, Jr. City Attorney RES. NO. CCPD 2011-02 2 EXHIBIT "A" TO RES. NO. CCPD 2091-02 Page 1 of 38 _ THE STATE OF TEXAS COUNTY OF TARRANT JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Tarrant County: City of Arlington City of Bedford City of Benbrook City of Blue Mound City of Colleyville City of Ever -man Town of Flower Mound City of Forest Hill City of Fort Worth City of Grapevine City of Haltom City City of Keller Town of Lakeside City of Lake Worth City of Mansfield City of North Richland Hills City of Pelican Bay City of Richland Hills City of River Oaks City of Southlake Town of Trophy Club City of Watauga Arlington Independent School District Carroll Independent School District Crowley Independent School District Eagle Mountain -Saginaw Independent School District Grapevine-Colleyville Independent School District Hurst -Euless -Bedford Independent School District Keller Independent School District Lewisville Independent School District Lake Worth Independent School District Mansfield Independent School District Northwest Independent School District White Settlement Independent School District Trophy Club Municipal Utility District No. 1 This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 14, 2011 election to be administered by Steve Raborn, Tarrant County Elections Administrator, hereinafter referred to as 'Elections Administrator." RECITALS Each participating authority listedabove plans to hold a general and/or special election on May 14, 2011. Tarrant. County plans to hold a local option election within the City of Arlington on May 14, 2011. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: Page 1 of 10 EXHIBIT "A" TO RIES. NO. CCPD 2011-02 Page 2 of 38 I. ADMINISTRATION The parties agree to hold a "Joint Election" with Tarrant County and each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be by the officers of each participating authority as necessary_ It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro -rated among the participants, according to Section XI of this contract. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall. share a mutual ballot in those. polling places. where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to Vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. Il. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible forthe preparation and publication of all voting system testing notices that are required by the Texas Election Code. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating -authority shall provide a copy of their respective election orders and notices to the Tarrant County Elections Administrator. The Elections Administrator shall prepare a submission, on behalf of all participating authorities, to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. The Elections. Administrator will provide to each participating authority a photocopy of the joint submission and any correspondence from the Department of Justice. The joint submission prepared by the Elections Administrator will not. include submission of information for any special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to prepare their own submissions to the United States Department of Justice for special election procedures, or any changes that are specific to their own political subdivision. By signing this agreement, each participating authority certifies that it has no unresolved preclearance or voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint election. The Elections Administrator will file an amended submission to the United States Department of Justice in the event that any polling places are changed after the original submission is filed, including changes resulting from the withdrawal of one or more participating authorities pursuant to Section XII of this contract. Page 2 of 10 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 3 of 38 Ill. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 14, 2011 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 13, 2011 at the entrance to any _previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 14, 2011 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. - Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent, in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2000 Census shall have. one or more election official whois fluent in both the English and Spanish languages. if a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant to Texas Election Code Section 32.091. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the same hourly rate that they are to be paid on election day. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and 127.006. Page 3 of 10 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 4 of 38 V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator.shail arrange for all election supplies and voting equipment including, but not limited to, official ballots; sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote.. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which. the candidate names and/or propositions) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed)_ Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), College District, and other political subdivisions. Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County's eSlate electronic voting system. On election day, voters shall. have a choice between voting on the eSlate electronic voting system or by a paper ballot that is scanned at the polling place using Tarrant County's eScan voting system. Provisional ballots cast on election day will be cast only on the eSlate electronic voting system to prevent the possibility of paper provisional ballots from being immediately counted via the eScan ballot scanner. The number of paper ballots printed for election day voting shall be, at a minimum, equal to the same election day turnout as in the last comparable election plus 25 percent of that number, with the final number of ballots ordered per polling place or precinct adjusted upward to end in a number divisible by 50. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). Vl. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk. in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Page 4 of 10 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 5 of 38 rµ, Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas> Vection Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 8:00 AM -each business day. VII. EARLY VOTING BALLOT BOARD Tarrant County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The. Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB_ The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII: CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central and remote counting stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Steve Raborn, Tarrant County Elections Administrator Tabulation Supervisor: Stephen Vickers, Tarrant County Elections Operations Manager Presiding Judge: Jeanne Lyon Alternate Judge: Bobbie Cornelison The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site.. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass reports to each participating authority as soon as possible after all returns have been tabulated. Each participating authority shall be responsible for the official canvass of its respective election(s). The Elections Administrator will prepare the electronic precinct -by -precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority unless requested otherwise. Page 5 of 10 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 6 of 38 g The Elections Administrator shall be responsible for conducting the post-election manual recount required by 'Section 127.201 of the Texas Election.Code. unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY The Elections Administrator agrees to administer the entire City of Mansfield election including that portion of the City of Mansfield that is Within Ellis and Johnson Counties. The Elections Administrator agrees to administer the entire Crowley ISD election including that portion of Crowley ISD that is within Johnson County. The Elections Administrator agrees to administer the. entire Mansfield ISD election including that portion of Mansfield ISD that is within Johnson County. For all other political subdivisions having territory outside Tarrant County, the Elections Administrator shall administer only the Tarrant County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election,if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. .Each participating authority shall reserve the right. to reduce the number of early voting locations and/or election day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the original election and the runoff election: shall be submitted by the authority making the change to the United States Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended. Each participating authority agrees: to order any runoff election(s) at its meeting for canvassing the votes from the May 14, 2011 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 18, 2011. Xl. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of .polling places. Costs for polling places shared by more than one participating authority shall be pro -rated equally among the participants utilizing that polling place. It is agreed that charges for election day judges and clerks and election day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. . If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro -rata share of the costs associated with the polling place where it has the greatest number of registered voters. Page 6 of 10 EXHIBIT "A" TO RES_ NO. CCPD 2011-02 Page 7 of 38 } Costs for Early Voting_ by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro -rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non - temporary) early voting site within their jurisdiction shall pay a pro -rata portion of the nearest regular early voting site. Hurst -Euless -Bedford ISD agrees to pay the entire cost for Early Voting by Personal Appearance at the Pat May Center and at all of its school locations. Grapevine-Colleyville ISD agrees to pay the entire cost for Early Voting by Personal Appearance at the GCISD Administration Building and at all of its school locations. Costs for Early Voting by Mail shall be allocated according tothe actual number of ballots mailed to each participating authority's voters. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in TarrantCounty, and that do not have an election day polling. place or early voting site within their jurisdiction shall pay a flat fee of $400 for election expenses. Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. X11. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections. 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses: Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Tarrant County Elections Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully fund such site(s). In the event.that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator, XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices. of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, Page 7 of 10 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 8 of 38 k whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections V Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV_ RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator; and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro -rata share to be paid to the County by the participating authorities.. 2. ,The Elections Administrator shall file copies of this document with the Tarr -a nf County Judge and the Tarrant County Auditor in accordance with Section 3.1.099 of the Texas Election Code_ 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code_ 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such 'invalidity, illegality, or unenforceability shall not affect any other provision hereof. and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of this estimated obligation no later than 15 days after execution of this agreement. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 14, 2011 election (or runoff Page 8 of 10 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 9 of 38 f election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to the authority the excess amount paid within 30 days after the final casts are calculated. The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall be as follows: Page 9 of 10 Actual # Billed # Estimated Deposit Political Subdivision Polls Polls Cost Due City ofAdin ton 28 14.5 $73,072 $54,900 City of Bedford 1 0.5 $6,958 $5,300 Ci of Benbrook ' 3. 3 $16,975 $12,800 CitV.of Blue Mound 1 0.5 $6,400 $4,000 City of Colle'ville 1 0.5 $5,688 $4,300 Gity ofEverrnan 1 1 $6,103 $4,600 City of Forest Hill 1. 1 $6,323 $4,800 C -y of Fort Worth 127 115.5 $471,439 $353,600 Town of Flower Mound 0 0 $400 $400 Ci of Grapevine 1 0.5 $5,413 $4,200 City of Haltom City 2 2 $14,704 $11,100 Gity of Keller 2 1 $5,103 $3,900 Town of Lakeside 1 1 $4,257 $3,200 City of Lake Worth 1 0.5 $2,957 $2,300 City of Mansfield 3 1.5 '$8,620 $6,500 City of North Richland Hills 3 3 $15,881 $12,000 City of Pelican Bay 1 $7,203 $5,500 Ci of Richland Hills 1 1 $9,416 $7,100 City of River Oaks 1 1 $9,284 $7,000 C . ity of Southlake 1 0.5. $5,908 $4,500 Town of Trophy Club 1 033 $859 $700 City of Watau a 1 1 $5,998 $4,500 City of Sansom Park 1 1 $9.,416 $7,100 Gity of White Settlement 1 0.5 $8,544 $6,500 Arlin tori ISD 31 15.5 $72,100 $54,100 Carroll ISD 5 0.5 $5,908 $4,500 Crowley ISD. 14 4.5 $27,430 $20,600 Eagle Mountain-Sa niaw ISD 12 4.5 $21,226 $16,000 Gra evine-Cone ville ISD 7 2 $27,759 $20,900 Hurst -Euless -Bedford ISD 12 4 $46,475 $34,900 Keller ISD 16 4.5 $23,258 $17,500 Lake Worth ISD 9 0.5 $2,967 $2,300 Lewisville ISO 0 0 $400 $400 Mansfield ISD 12 5.5 $23,802 $17,900 Northwest ISD 13 2.83 $14,547 $11,000 White Settlement ISD 8 1 $9,944 $7,500 Trophy Club MUD No. 1 1 0.33 $859 $700 TOTALS 198.00 $983,668 $740,000 Page 9 of 10 EXHIBIT "K TO RES. NO. CCPD 2011-02 Page 10 of 38 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the day of 2011 been executed by the Tarrant County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the day of 2011 been executed on behalf of the Grapevine City Council pursuant to an action of the Grapevine City Council so authorizing; ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTRATOR: APPROVED: STEVE RABORN i ACCEPTED AND AGREED TO BY THE GRAPEVINE CITY COUNCIL: APPROVED: ATTEST: William D. Tate, Mayor Linda Fluff, City Secretary Page 10 of 10 I EXHIBIT "A" TO RES. NO. CCPD 2011 -02 - Page 11 of 38 O U Mo N. U O c � O U> Oo U U 4 M 00 O O N{°� bQ O CD 0L pO° cD CCO Cfl CQ NCD O Cp C0 CCDD . 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CCPD 2011-02 Page 17 of 38 O O U C Q) ch N • C C-4 CL U O CD 70 X L M CU 0 C3 � O C p (6 O c--• LL Cl) r❑rn VJ v�7 z N N O O LL LL 0 0 >1a AKIN co M COI co co co coco O 0-0 VJ 0, �Ll L C r +�+ OCD C fA ~ N S= w E O N U) x LU �O .n U r- C Z"L0 LO L- O O U Cu (n O 00 N CD 0 r- [h N Q. [4 (D Li v- Y Wk ❑r^ U)y VJ a L 0 Cll O N:� Z q? C C �- [G (6 Q N N O O O ❑ LL LL U) 0 0 2— U UY CQ T O U O U")C o o N w Ln C6 = IN Lam) L U > LCA Lf] O co N 0 Q7� O (n CQ O N 'It 0)'q• V' O Cfl Q CA N N N CO 11 -ILD _01 y CD C4 CD C O C v � 'IT N r.0 N O CU CL O m O N CCf X Q C,L[SO 7 LU N �— p > W = O t (DO U C w 7, tf C O t' O L O p Co` Cam p (a U) O CD V Ute. Y� W ❑ m U Z O ❑ r U U r. `�.. U) CU L 7 -C o a? CL is "C7 o ca o C O C C C C N N N (N CL C CV N 8 'E O O O 3 O 0 7O O 'C Cl 3:7 ❑ U) tf t = -tv— 0 N LL LL LL LL LL LL Cll 0 00 0 00a) til U UU U UUYZ a M CO ti T IT c+') M [l- NCOC.O T r- '-�r IT IT M CO CO M M C� cra C N N N N h0) i ` � M q MM M Ch C•� '7 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 17 of 38 O O U C Q) ch N • C C-4 CL U O CD 70 X L M CU 0 C3 � O C p (6 O c--• LL Cl) r❑rn VJ v�7 z N N O O LL LL 0 0 >1a AKIN co M COI co co co coco O 0-0 VJ 0, �Ll L C r +�+ OCD C fA ~ N S= w E O N U) x LU �O .n U r- C Z"L0 LO L- O O U Cu (n O 00 N CD 0 r- [h N Q. [4 (D Li v- Y Wk ❑r^ U)y VJ a L 0 Cll O N:� Z q? C C �- [G (6 Q N N O O O ❑ LL LL U) 0 0 2— U UY T tt U")C LO �U) Ln = IN N t— rt a M CO ti T IT c+') M [l- NCOC.O T r- '-�r IT IT M CO CO M M C� cra C N N N N h0) i ` � M q MM M Ch C•� '7 EXHIBIT "A" TO RES. NO. CCPD 2011-02 Page 17 of 38 O O U C Q) ch N • C C-4 CL U O CD 70 X L M CU 0 C3 � O C p (6 O c--• LL Cl) r❑rn VJ v�7 z N N O O LL LL 0 0 >1a AKIN co M COI co co co coco O 0-0 VJ 0, �Ll L C r +�+ OCD C fA ~ N S= w E O N U) x LU �O .n U r- C Z"L0 LO L- O O U Cu (n O 00 N CD 0 r- [h N Q. [4 (D Li v- Y Wk ❑r^ U)y VJ a L 0 Cll O N:� Z q? C C �- [G (6 Q N N O O O ❑ LL LL U) 0 0 2— U UY �l CO n d CL o 0 3` > � 0 ❑_ CC6 " co Q �. 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CCPD 2011-02 (VOTACIONADELANTADA DE 74 DE MAYO DE2077) Page 36 Of 38 JOINT - GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERA LES Y ESPECIA LES CONJUNTAS) This schedule of early voting locations, dates and times applies to voters in the following cities and school districts (Este horario de casetas de votacion { adelantada, sus fechas y tiempbs aplican a votantes en las siguientes ciudades y distritos escolares): Arlington, Bedford, Benbrook, Blue Mound, Colleyville, i Everman, Flower Mound, Forest }-fill, Fort Worth, Grapevine, Haltom City, Keller, Lakeside, Lake Worth, Mansfield, North Richland hills, Pelican Bay, Richland Hills, River Oaks, Southiake, Trophy Club, Watauga, Arlington ISD, Carroll ISD, Crowley ISD, Eagle Mountain -Saginaw ISD, Grapevine-Colleyville ISD, Hurst -Euless - Bedford ISD, Keller ISD, Lake Worth ISD, Lewisville ISD, Mansfield ISD, Northwest ISD and White. Settlement ISD. EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (D1AS Y HORAS DE VOTAC16N TEMPRANO POR APARIC16N PERSONAL) May (Mayo) 2 - 6 Monday - Friday (Lanes - Viemes) 8:00 a.m. - 5:00 p.m. May (Maya) 7 Saturday (sabado) 7:00 a.m. - 7:00 p.m. May (Mayo) 8 Sunday (Domingo) 11:00 a.m. -- 4:00 p.m. May (Mayo) 9 -- 10 Monday - Tuesday (Lanes - Martes) 7:00 a.m. - 7:00 p:m. EARLY VOTING BY AVAIL (vomci& TEMPRANO POR CORREO) TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-8683 (PARA RECIBIR UNA SOL(C(TUD PARA BOLETA O MAS INFORMACION LLAMAR AL ADMfN(STRADOR DE ELECC)ONES DEL CONDADO DE TARRANT_ 817-831-8683) Applications for a ballot by mail must be submitted between March 15, 2011 and May 6, 2011 with one of the following requirements: (Sclicitudesparounabofetaporcorreopuedensersomefidosdurantee1.15de Morzode201I,y6de May de 201 1, con una: de los siguientes requisitos.) 1 . Age of voter is 65 or over on Election Day. (Ectad del votante es 65 o mas el Did de Elecci6n.) 2. Voter is disabled. (Votante esta incapocitado.) For # 1 or #2, the ballot must be mailed to the voter registration residence address/mailing address or to a hospital, nursing home/long-term care facility, retirement center or address of a relative. The relationship of the relative must be indicated. (Para # 1 o #2 la boleta Bebe ser enviada a to direction residential/direction de correo de registrd de votante o a un hospital, clinica para convalecientes o ancianos/facilidad de cuidado de termino largo, centro de jubifoci6n o direcci6n de un pariente. Debe indicarelparentesco del pariente.) 3. Voter is confined in jail - ballot must be mailed to the jail or address of a relative. The relationship of the relative must be indicated. (Votante esto encorcelado - boleta debe ser enviada 6 la c6rcel o a fa direcci6n de un pariente. Debe indicar of parentesco del pariente.) 4. Voter expects to be out of the county on Election Day and during the regular hours for conducting early voting - ballot must be mailed to an address outside the county. (Votanteesperaestarafuera def condodo el Dia de Election y durante fas horas regulares de conducir votaci6n temprono - bofeta debe ser enviada a una direcci6n afuera del condodo_) Applications must be received at the following address NO LATER THAN FRIDAY, MAY 6, 201 1 (Las soficitudes deben ser recibidas jDar correo a la direcci6n si uiente NO AIMS TARDAR DEL VIERNES, 6 de MAYO de 2011) STEVE RABORN, EARLY VOTING CLERK (Secretario De Votcrd& Adelantada, Steve Raborn) PO BOX 961011 FORT WORTH, TEXAS 76161-0017 FOR VOTERS WITH ONSET OF AN ILLNESS ON OR AFFER MAY 5, 2011, EMERGENCY BALLOT APPLICATIONS MUST BE RETURNED NO LATER THAN 5 PM, ELECTION DAY, AT THE ELECTIONS CENTER, 2700 PREMIER STREET, FORT WORTH, TX 761 1 1 {SEC. 102.001, TEXAS ELECTION CODE.) 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