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HomeMy WebLinkAboutItem 02 - City Officers ElectionITEM 2" MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL /17 FROM: ROGER NELSON, CITY MANAGER,� MEETING DATE: FEBRUARY 4, 2003 SUBJECT: RESOLUTION CALLING 2003 CITY OFFICERS ELECTION RECOMMENDATION: Staff recommends the City Council adopt a resolution calling the 2003 City Officers Election for Saturday, May 3, designating the polling place, election judges, and, if necessary, a run-off election to be held on May 31, 2003. FUNDING SOURCE: City Secretary's Election Account 100-44540-103-1. BACKGROUND INFORMATION: Staff recommends the Grapevine Community Activities Center, 1175 Municipal Way, be the election day site, as well as the early voting by personal appearance site. Early voting and election day voting will be conducted in compliance with the Texas Election Code. Mr. Ben Pearson has agreed to serve as the Election Judge, Mr. Bryan Carlson will be the Alternate Election Judge, and up to ten election clerks will be contacted to serve with them. The first day for candidates to file for a place on the May ballot is Monday, February 17, 2003 and the last day is Wednesday, March 19. State law provides that write-in candidates' last day to file is Monday, March 24. An election schedule for 2003 is attached for Council's review. Those positions to be placed on the ballot are Mayor (William D. Tate), City Council Place 1 (C. Shane Wilbanks) and City Council Place 2 (Sharron Spencer). LH/kyt Attachment 01/29/03 10:01 AM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2003 CITY OFFICER ELECTION TO BE HELD ON MAY 3, 2003; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of general city elections on the first Saturday in May; and WHEREAS, the City desires to conform its practices with State law; and WHEREAS, the Charter of the City of Grapevine, Texas provides that the Election Code of the State of Texas is applicable to the City Council and Run -Off Elections, and in order to comply with said code an order should be passed establishing the procedure to be followed in said election, and designating the voting place for said election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That the Regular City Officer Election for the City of Grapevine is hereby called for Saturday, May 3, 2003, for the following: MAYOR COUNCIL, PLACE 1 COUNCIL, PLACE 2 Section 2. All eligible City of Grapevine voters shall cast their ballots at the Grapevine Community Activities Center, 1175 Municipal Way, between the hours of 7:00 a.m. and 7:00 p.m. Section 3. All early voting shall be conducted pursuant to and in accordance with the applicable provisions of the State of Texas Election Code. Section 4. The Chief Election Judge shall be Mr. Ben Pearson and the Alternate Election Judge shall be Mr. Bryan Carlson. Said Election Judge shall have the ability to hire up to ten (10) clerks to assist in holding the election. The Alternate Election Judge shall also serve as the presiding judge of the Early Voting Ballot Board. Two or more of the clerks serving at the polling place shall make up the members of the Board. Section 5. All candidates must file their applications to become candidates with the City Secretary of said City at City Hall, Grapevine, Texas on or before 5:00 p.m. the 45th day from the date of said election. That all of the said applications shall be on a form approved by the City Secretary and shall be in compliance with the City Charter and the State Election Code. Section 6. That the City Secretary shall post in her office the names of all candidates who have filed their applications in accordance with the terms and provisions of this order. Section 7. The City Secretary is hereby authorized and instructed to provide and furnish all necessary supplies and personnel to conduct said election. Said supplies and personnel shall be furnished at the expense of the General Fund of the City of Grapevine, Texas. Early voting and election day voting will be on the Optech III -P Eagle electronic voting system. Section 8. The City Secretary is hereby instructed to publish notice of said election once in a newspaper of general circulation not more than thirty (30) days before the election and not less than ten (10) days before the election. Section 9. This Resolution shall repeal every prior resolution in conflict herewith, but only insofar as the portion of such resolution shall be in conflict, and as to all other sections of resolutions not in direct conflict herewith, this Resolution shall be and is hereby made cumulative. Section 10. The Mayor shall issue all necessary orders, writs and notices for said election and the returns of said election shall be made to the City Council immediately after the close of the polls and the completion of the counting of the ballots. Section 11. That a run-off election, if necessary, shall be called for May 31, Section 12. That this resolution shall be effective from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of February, 2003. RES. NO. 2 fl ATTEST: RES. NO. 2003CITY OFFICER ELECTION MAY 3'2003 Mayor, Places 1 and Feb 04 - Resolution calling city officer election /88days) Feb 10 - Post DOdCeS, notify judges. request voter list, order supplies Feb 17 - First day for candidates hJfile (75days) Mar 04 - First day b]apply for mail ballot (GDdays) Last day for Washington submission Mar 19 - Last day for candidates 0Jfile /45days) Mar 20 - Draw for order 0fnames Ballot toprinter M@[24 - Last day U3file write-in candidacy (40days) Mar 28 - Last day for candidates tOwithdraw (36 days) - Memo h]candidates, first contribution/expenditure report due 4/O3 Apr 03 - Last day to register to vote (30 days) - First Contribution & Expenditure Report due - Notice b}Fort Worth Star Telegram and Grapevine Sun (not earlier than 3Odays, not later than 10)Publish 4/1Oand 4/13 Apr 14 - Prepare for early voting Apr 16 - First day to early vote (17days) - Post specimen ballot Apr 18 ' Memo tocandidates, second contribution/expenditure report due 4/25 Apr 25 - Last day tO receive 8pp|iC8UOD for mail ballot - Second Contribution & Expenditure Report due (8days) Apr 26 - Saturday early voting 9@.nl.to1p.0.8tCOD101UOitvActiVitieSCeOte[ Apr 29 - Last day fOearly vote (4days) Apr 30 - Election school MAY 03 - ELECTION DAY May 06 - Canvass Ballots May 31 - Run -Off /25thday after canvass -no sooner than 2OO[later than 30days) OI/27/o3