HomeMy WebLinkAboutItem 08 - CDBG ProgramITEM I 0 9
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: FEBRUARY 18, 2003
SUBJECT: CITY FUNDING PARTICIPATION IN THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
RECONSTRUCTION OF SMITH STREET
RECOMMENDATION:
City Council consider approving a resolution authorizing increased funding participation
with Tarrant County for the Smith Street Community Development Block Grant (CDBG)
project in an amount of $ 20,000.00, approve Change Order # 1 in an amount of
$23,345.00 and take any necessary action.
FUNDING SOURCE:
Funds are available in the following accounts:
Funding Source Account
Amount
Percent
Trans. Infrastructure 174-43301-090-000
$41,325.00
13.4%
23rd Year CDBG
$11,684.20
3.7%
25th Year CDBG
$81,000.00
26.2%
26th Year CDBG
$87,500.00
28.3%
27' Year CDBG
$88,000.00
28.4%
TOTAL
$309,509.20
100.0%
Budget
Amount
Percent
Engineering
$39,691.00
12.8%
Testing
$4,337.00
1.4%
Construction
$260,709.64
84.3%
Contingency
$4,771.56
1.5%
TOTAL
$309,509.20
100.0%
BACKGROUND:
This CDBG project consists of the reconstruction of Smith Street, between College and
Texas Streets in the CDBG Target Area. City Council has previously approved the
project and City participation in the amount of $21,325.00. Of this participation amount,
$8,116.56 remains uncommitted at this time.
0:\agenda\10-1-02\CDBG Funding Memo
February 12, 2003 (8:21AM)
The change order, in an amount of $23,345.00, addresses an additional 1,790 square
w, feet of sidewalk, not reflected in the original contract, and the relocation of 1,785 linear
feet of sidewalk from the property line to the back of curb. Relocating the sidewalk to
the back of curb involves added cost to provide a thickened section at the curb as well
as doweling the sidewalk to the back of the curb to prevent settlement. The change
order, in combination with the existing balance will provide a contingency balance in City
funding of $4,771.56.
This arrangement provides a paved surface adjacent to the curb for citizens parking on
the street to use as they exit the vehicles and does not change the amount of edging for
each property owner. The placement of the sidewalk at the property lines increases the
edging for a property owner three fold.
We have received numerous requests and unanimous support from the citizens along
Smith Street for this change in sidewalk location.
Staff recommends approval.
JSL/jdr
0:\agenda\10-1-02\CDBG Funding Memo
February 12, 2003 (8:21AM)
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING FUNDING PARTICIPATION
WITH TARRANT COUNTY COMMUNITY DEVELOPMENT AND
HOUSING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT FOR RECONSTRUCTING SMITH STREET WITHIN
THE CITY OF GRAPEVINE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, in the City Council Meeting of July 16, 2002, the City Council of the
City of Grapevine approved the 27th Year CDBG Project comprised of the reconstruction
of Smith Street between Texas Street and College Street; and
WHEREAS, the budget for the project approved on July 16, 2002 reflects CDBG
Construction Funds in an amount of $228,493.20 and City of Grapevine Funds in an
amount of $21,325.00; and
WHEREAS, the construction contract for this project totals $237,364.64; and
WHEREAS, the City Council adopted a resolution on October 1, 2002 approving
funds in the amount of $21,325.00 for the project costs to supplement the CDBG funds
available for the project consistent with the project budget approved on July 16, 2002;
and
WHEREAS, Change Order # 1, in the amount of $23,345.00, between Tarrant
County and the contractor, increases the total construction contract to $260,709.64; and
WHEREAS, the current budget contingency for the project totals $ 8,116.56; and
WHEREAS, the shortfall in City of Grapevine funding to provide adequate funds
for the change order and maintain a budget contingency of $ 4,771.56 is $ 20,000.00;
and
WHEREAS, the City funds will be utilized for project costs in excess of the CDBG
funds available for the project.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this resolution are true
and correct and are incorporated herein as if copied in their entirety.
0Section
2. That the City Council of the City of Grapevine approves additional
City funding participation for the Smith Street CDBG reconstruction project in the
amount of $20,000.00.
Section 3. That the City Council of the City of Grapevine approves Change
Order # 1 to the Smith Street project.
Section 4. That this resolution shall become effective from and after the date
of its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of February, 2003.
••-• R
ATTEST:
RES. NO. 2