HomeMy WebLinkAboutItem 08 - Digital Recording SystemITEM : _,,.9„�
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: MARCH 18, 2003
SUBJECT: APPROVAL OF A RESOLUTION AUTHORIZING THE
PURCHASE OF A DIGITAL RECORDING SYSTEM THROUGH
THE STATE OF TEXAS QUALIFIED INFORMATION SYSTEMS
VENDOR PROGRAM
RECOMMENDATION:
City Council to consider a resolution authorizing the purchase of a digital recording system
from Dictaphone Corporation in the amount of $30,352.00.
FUNDING SOURCE:
325-48860-000-000-6 Lease Fund/Purchases/Appara & Tools -Equip Note '03.......$37,000.00
BACKGROUND:
This purchase will be made under the State of Texas Qualified Information Systems Vendor
Catalog Program as authorized by Texas Government Code, Title 10, Subtitle D, Chapter
2157.
In accordance with the above referenced Texas Government Code quotations were requested
from three qualified information systems vendors with three QISV vendors responding.
Dictaphone Corporation provided the lowest and most responsive proposal that met or
exceeded the required specifications. The bid tabulation is attached for review.
The recording system will be used by the Police Technical Services Division in situations that
require recording of emergency and other response needs of the department. City Council
approved this equipment as a budgeted item to be purchased during this fiscal year.
Three vendors submitted quotations. Each of the three also submitted alternate proposals.
The two lowest proposals (DFW Communications -Quote 2 and Dictaphone Corporation Quote
2) should be disqualified for failure to meet the required specifications. DFW Communications
quote 2 did not contain a browser replay, hard drive, RAID 5 hard drive, ANI/ALI software and
dual power supplies. Dictaphone quote 2 did not contain the dual hot-swappable power
supplies.
March 11, 2003 (4:39PM)
0 Page 2
Dictaphone quote 1 was the lowest and most responsive bid that met or exceeded all of the
required specifications.
Staff recommends approval of an award to Dictaphone Corporation for quote 1 in the amount
of $30,352.00.
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March 10, 2003 (3:55PM)
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4) RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN
THE PURCHASING PROGRAMS OF THE STATE
PURCHASING AND GENERAL SERVICES COMMISSION
FOR CERTAIN ITEMS; AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas, pursuant to the authority granted by
Texas Government Code, Title 10, Subtitle D, Chapter 2157, desires to participate in the
described purchasing programs of the State Purchasing and General Services
Commission; and
WHEREAS, the City of Grapevine, Texas is of the opinion that participation in these
programs will be highly beneficial to the taxpayers of this City through the anticipated
savings to be realized.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That the City of Grapevine, Texas, does request the State Purchasing
and General Services Commission under the Qualified Information Systems Vendor
Program to include its stated need for:
Quantity Description
1 Each Digital Recorder System
on the commission's Qualified Information Systems Vendor Program, whereby the City
of Grapevine may be allowed to purchase these items through the QISV program.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the equipment as described in Section 1 for a total cost not to exceed $30,352.00
Section 3. That Dictaphone Corporation is authorized as a qualified vendor under
the QISV program and has provided the City of Grapevine, Texas with approved catalog
pricing for the items listed above.
Section 4. That the City Manager or his designee, is authorized and directed to
sign and deliver all necessary requests and other documents in connection therewith for
and on behalf of the City of Grapevine.
Section 5. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of March, 2003.
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ATTEST:
RES. NO. 2