HomeMy WebLinkAboutItem 14 - MinutesITEM # --
} STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Special Session (Executive
Session) on this the 6th day of May, 2003 at 7:00 p.m. in the City Council Conference
Room, Second Floor, 200 South Main Street with the following members present to -wit:
William D. Tate
Ted R. Ware
Sharron Spencer
C. Shane Wilbanks
Clydene Johnson
Roy Stewart
Darlene Freed
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson
Bruno Rumbelow
John F. Boyle, Jr.
Linda Huff
Melisa Leal
Jennifer Hibbs
CALL TO ORDER
City Manager
Assistant City Manager
City Attorney
City Secretary
Assistant to the City Manager
Assistant to the City Manager
Mayor Tate called the meeting to order at 7:10 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) real property relative to public parking on South Main Street;
(B) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate
and expand in the City; with which businesses the City is conducting economic
development negotiations
under Sections 551.072 and 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Roger Nelson
stated there was no action necessary relative to the closed session under Section 551.087,
Texas Government Code.
05/06/03
"In Regarding real property, City Manager Nelson requested authorization for the City
Manager to deposit $348,000.00 with the Registry of the Court relative to the Foust case.
Council Member Spencer, seconded by Council Member Stewart, offered a motion
authorizing the City Manager to deposit $348,000.00 with the Registry of the Court relative
to the Foust case. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
NOTE: City Council continued with the Regular City Council meeting in open session in
the Council Chambers.
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 20th day of May, 2003.
ATTEST:
Linda Huff
City Secretary
N
William D. Tate
Mayor
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of May, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to -wit:
William D. Tate
Ted R. Ware
Sharron Spencer
C. Shane Wilbanks
Clydene Johnson
Roy Stewart
Darlene Freed
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson
Bruno Rumbelow
John F. Boyle, Jr.
Linda Huff
Melisa Leal
Jennifer Hibbs
CALL TO ORDER
City Manager
Assistant City Manager
City Attorney
City Secretary
Assistant to the City Manager
Assistant to the City Manager
Mayor Tate called the meeting to order at 7:45 p.m.
INVOCATION
Council Member Freed delivered the Invocation.
ITEM 1. PRESENTATION, PROCLAMATION NATIONAL POLICE WEEK AND
NATIONAL PEACE OFFICERS' MEMORIAL DAY
Mayor Tate presented a proclamation to Police Chief Dale Wilkins declaring the week of
May 11-17, 2003 as National Police Week honoring Police Officers, past and present, who
by their devotion to their responsibilities have rendered a dedicated service to their
communities in preserving the rights and security of all citizens, Mayor Tate declared May
14 as Peace Officers' Memorial Day in honor of those peace officers who, through their
courageous deeds, have lost their lives or have become disabled in the performance of
duty.
ITEM 2. PRESENTATION, PROCLAMATION FOLEY, ALABAMA FESTIVAL
EXCHANGE WEEKEND
05/06/03
wail Mayor Tate presented a proclamation to Main Street Days Chairman, Mike Hooker,
declaring May 16-18, 2003 as Foley, Alabama Festival Exchange Weekend. Foley,
Alabama will bring their Heritage Harbor Days Festival to Main Street Days to share their
gulf coast heritage with festival attendees. In November, the City of Grapevine will take
elements of GrapeFest to Foley to complete the exchange. This festival exchange brings
an added element of interest to both festivals as well as an opportunity to educate school
children and festival attendees on cultural aspects unique to this gulf coast area.
ITEM 3. RESOLUTION, CANVASS CITY OFFICER ELECTION
City Secretary Linda Huff reported there are 25,954 registered voters in the City and that
929 valid votes were cast in the 2003 City Officer election for Mayor, Places 1 and 2 as
follows:
Mayor William D. Tate
818
Place 1 John Kutch
173
C. Shane Wilbanks
713
Place 2 Sharron Spencer
728
Jason R. Elms
193
Ms. Huff requested approval of the resolution declaring the results of the 2003 City Officer
election.
Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to
adopt the resolution declaring the results of the 2003 City Officer election as follows:
Mayor — William D. Tate; Council Member, Place 1 — C. Shane Wilbanks and Council
Member, Place 2 — Sharron Spencer. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO, 2003-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS DECLARING THE RESULTS OF THE
2003 CITY OFFICER ELECTION AND PROVIDING AN
EFFECTIVE DATE
ITEM 4. OATH OF OFFICE
City Secretary Huff administered the Oath of Office to Mayor William D. Tate; Council
Member, Place 1, C. Shane Wilbanks; and Council Member, Place 2, Sharron Spencer.
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
05/06/03
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. There were none.
Item 5. Lease Agreement, Convention & Visitors Bureau and Russell Anderson
Convention & Visitors Bureau Director recommended approval of a 36.5 month lease
agreement with an option to renew for an additional 36 months between the Grapevine
Convention & Visitors f3ureau and Russell Anderson in the amount of $2,000 per month
for property located at 118 West Dallas Road.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 6. Modify Fee Schedule, Corps of Engineers Property
Parks & Recreation Director recommended approval of modifications to the fee schedule
for City -leased Corps of Engineers property at Lake Grapevine relative to cabin rental,
camping and daily park entrance fee.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 7. Ordinance, Abandon Sanitary Sewer Easement, Western Oaks Estates,
Section III
Public Works Director recommended approval of an ordinance abandoning a ten -foot
sanitary sewer easement located within Lot 4R, Block A, Western Oaks Estates, Section
Ill.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ORDINANCE NO. 2003-28
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF A TEN FOOT SANITARY SEWER EASEMENT
3
05/06/03
AS HEREINAFTER DESCRIBED; PROVIDING A
SEVERABILITY CLAUSE; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
Item 8. Contract, 2003 Utilities Proiect Engineering Services Eng-ineerin_q, Pacheco
Koch Consulting Engineers
Public Works Director recommended approval of the award of an engineering services
contract to Pacheco Koch Consulting Engineers in an amount not to exceed $147,000.00
for the design of the 2003 Utilities Project and authorize Staff to execute said contract.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 9. Renew Bid 121-2002 Material Disposal Services Annual Contract
Public Works Director recommended approval of the renewal of Bid 121-2002 Material
Disposal Services Annual Contract to Shred -Tech d.b.a. Sego, Inc. as primary vendor and
Airport Sand and Gravel as secondary vendor.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 10. Renew Bid 123-2002 Vegetation Management Services Annual Contract
Parks & Recreation Director recommended renewal of Bid 123-2002 Vegetation
Management Services Annual Contract to TruGreen Chemlawn as primary vendor and
Spraymax as secondary vendor.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 11. Renew Bid 120-2002 Tree Maintenance Services Annual Contract
Parks & Recreation Director recommended renewal of Bid 120-2002 Tree Maintenance
Services Annual Contract to Trees, Inc. as primary vendor and Asplundh Company as
secondary vendor.
0
05/06/03
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 12. Renew Bid 117-2002 Equipment Rental Annual Contract
Public Works Director recommended approval of the renewal of Bid 117-2002 Equipment
Rental Annual Contract to RSC Rental, Briggs Rental, Fox Rental, Holt Rental (previously
Darr Rental) and Nations Rent.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 13. Award Bid 153-2003 Asphalt Material Annual Contract
Public Works Director recommended approval of the award of Bid 153-2003 Asphalt
Material Annual Contract to Southern Asphalt and Petroleum.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 14. Renew Fire Protective Clothing Annual Contract
Fire Chief recommended approval of the renewal of the Fire Protective Clothing Annual
Contract to Casco Industries, Inc.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 15. Renew Bid 86-2001 Traffic Control Material Annual Contract
Public Works Director recommended approval of the renewal of Bid 86-2001 Traffic Control
Material Annual Contract to Roadrunner Traffic, Naztec, ACM Highway Products, Flint
Trading, Consolidated Traffic Controls, 3M Products, Vulcan Signs, Hall Signs, U. S. Traffic
5
05/06/03
Corp. and H&H Industries.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 16. Award Bid 152-2003 Police Uniform Cleaning Services
Police Chief recommended award of Bid 152-2003 Police Uniform Cleaning Services to
Metro Cleaners.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 17. Renew Bid 47-2000 Park Janitorial Facility Services Annual Contract
Parks & Recreation Director recommended approval of the renewal of Bid 47-2000 Park
Janitorial Facility Services Annual Contract to Mary Lou Gilmore.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 18. Award Bid 150-2003 Material Haulinq Annual Contract
Public Works Director recommended approval of the award of Bid 150-2003 Material
Hauling Annual Contract to Rocha Trucking, Inc.; Wright Environmental Services;
McCauley Dirt Company and Diaz Trucking.
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 19. Consideration of Minutes
City Secretary recommended approval of the minutes of the April 15, 2003 City Council
meetings as published.
!.I
05/06/03
Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 20th day of May, 2003.
ATTEST:
Linda Huff
City Secretary
a
William D. Tate
Mayor