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HomeMy WebLinkAboutPZ Item 12 - MinutesZ ITEM 0 Z P & Z BRIEFING SESSION APRIL 15, 2003 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Special Briefing Session on this the 15th day of April, 2003 at 7:00 p.m. in the Planning and Zoning Conference Room, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Chairman Herb Fry Vice Chairman Chris Coy Member Kevin Busbee Member Danette Murray Member B J Nicholson Member Rob Undersander Member Michael Crapp Alternate Becky St. John Alternate constituting a quorum, and the following City Staff: H.T. (Tommy) Hardy Ron Stombaugh Scott Dyer Pam Huntress CALL TO ORDER Director of Development Services Planner II Sr. Civil Engineer Planning Secretary Chairman Oliver called the meeting to order at 7:02 p.m. ITEM 1. BRIEFING SESSION Chairman Oliver announced the Planning and Zoning Commission would conduct a briefing session relative to the following cases: CU02-58 NORTH MAIN STREET SHOPPING CENTER CU03-08 COWBOY GOLF CLUB CU03-09 GRAPEVINE DODGE CU03-10 WESTGATE PLAZA CU03-11 WASHINGTON MUTUAL TR03-01 GAYLORD HOTELS BS041503 P & Z BRIEFING SESSION APRIL 15, 2003 01 to discuss development issues. U11 03W% ViNk I & 1 :112,211 After a brief discussion, Chairman Oliver adjourned the meeting at 7:20 p.m. PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 20TH DAY OF MAY, 2003. =1210-in"D ATTEST: SECRETARY NOTE: Planning and Zoning Commission continued with the Joint Public Hearing BS041503 2 p-&-Z-JU[IIT-R,V,BITC-ME7�-Kffl7U APRIL 15,2003 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Joint Public Hearing with the City Council, on this the 15th day of April, 2003, in the City Council Chambers, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Chairman Herb Fry Vice -Chairman Chris Coy Member Kevin Busbee Member Danette Murray Member B J Nicholson Member Rob Undersander Member Michael J. Crapp Alternate Becky St. John Alternate constituting a quorum, and the following City Staff: H. T. (Tommy) Hardy Ron Stombaugh Scott Dyer Pam Huntress CALL TO ORDER Director of Development Services Planner 11 Sr. Civil Engineer Planning Secretary Mayor Tate called the joint meeting to order at 7:50 p.m. and Chairman Oliver called the Planning and Zoning Commission deliberation session to order at 8:02 p.m. INVOCATION Commissioner, Rob Undersander delivered the Invocation. JOINT PUBLIC HEARINGS CONDITIONAL USE REQUEST CU02-58 - NORTH MAIN STREET SHOPPING CENTER First for the Commission to consider and make a Conditional Use Application CU02-58 submitted located at 100 North Main Street and platted as 041503 recommendation to the City Council was by North Main Street Shopping Center Lots 1-5, Block 1, and Lots 1, 2R, and 3, P & Z JOINT PUBLIC HEARING APRIL 15, 2003 North Main Shopping Center. The applicant was requesting a conditional use permit to au -28 (Ord. No. 96-87), specifically to amend the previously approved site plan of CU96 renovate the existing pole sign. The renovations of the existing center have been underway for approximately the past 18 months. The refurbishment of the existing 20 -foot pole sign is the final phase of the entire shopping center renovation. This was the first reading of the ordinance. The applicant was proposing to use the existing sign poles for the new sign. The sign is set back five feet, six -inches from the property line. When originally constructed in the 1980's, the sign met the requirements of the zoning ordinance, however the sign does not meet today's required minimum setback of ten feet. A request for a variance from the required ten foot sign setback for this site is scheduled for the May 5, 2003 Board of Zoning Adjustment meeting. The case would be scheduled for a second reading before the City Council after the Board of Zoning Adjustment meeting. Steve Isbell, representing Realty Capital, was present to answer questions and request favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Chris Coy moved, with a second by B J Nicholson, to approve Conditional Use Request CU02-58, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None CONDITIONAL USE REQUEST CU03-08 — COWBOY GOLF CLUB Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Application CU03-08 submitted by Gordon Wagner and located at 1600 Fairway Drive. The applicant was requesting to amend the previously approved site plan of CU01-16 (Ord. 01-39) for an 18 -hole golf course, with the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine, and mixed drinks) in conjunction with a restaurant/clubhouse, specifically to allow the development of an enclosed pavilion. The original conditional use permit (CU99-44) establishing the golf course showed a future area for an enclosed pavilion. With this request the applicant proposed to construct a 6,000 square foot enclosed pavilion that will be used for special events as needed. Parking for this structure was accounted for in the original request. David Robinson, representing the Cowboys Golf Club, was present to answer questions and request favorable consideration of the request. 041503 2 P & Z JOINT PUBLIC HEARING APRIL 15, 2003 With no further guests to speak, one letter of approval, and no petitions, the public hearing was closed. In the Commission's deliberation session, Kevin Busbee moved, with a second by Herb Fry, to approve Conditional Use Request CU03-08, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None CONDITIONAL USE REQUEST CU03-09 — GRAPEVINE DODGE Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Application CU03-09 submitted by Tim Parra and located at 2601 William D. Tate Avenue and platted as Lot 1, Block 1, Frank Parra Dodge Addition. The applicant was requesting a conditional use permit to amend the previously approved plan of CU01-13 (Ord. 01-46) for an automotive dealership with sales and service of new and used vehicles, specifically to modify the site signage. Conditional Use Request CU01 -13 was approved at the April 17, 2001 meeting and allowed for an expansion to the Frank Parra Dodge dealership for the inclusion of a Mitsubishi dealership. Currently the Dodge dealership has one 20 -foot pole sign approved along the William D. Tate frontage road. With this request the applicant proposed to replace that sign with a 40 -foot pole sign for increased visibility. Dan Richardson, General Manager of Grapevine Dodge, was present to answer questions and request a favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Danette Murray moved, with a second by Herb Fry, to approve Conditional Use Request CU03-09, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Busbee, Murray, Nicholson, and Undersander Nays: Coy CONDITIONAL USE REQUEST CU03-1 0 —WESTGATE PLAZA Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Application CU03-10 filed by Westgate Plaza and located at 2300 West State Highway 114 and proposed to be platted as Lots 1-4, Block 1, Westgate Plaza. The 041503 3 P & Z JOINT PUBLIC HEARING APRIL 15, 2003 applicant was requesting a conditional use permit to establish a planned commercial center �for mixed use retail/office development. At the time of public hearing, the applicant had no specific users for any lots within the subject site. It was the applicant's intent to seek Council's approval for the planned commercial center before a substantial investment in infrastructure improvements were made preparing the site for development. Approval of this request would allow the applicant to construct an access easement/drive which would be necessary to provide access to interior lots within the site and to provide required frontage for setback and landscaping purposes. Staff received a letter from the applicant's representative requesting to table the above referenced case. The applicant requested the opportunity to meet with surrounding area residents to attempt to address their concerns relative to this proposed development. The City Council and Planning and Zoning Commission approved the motion to table Conditional Use request CU03-10 to the May 20, 2003 meeting. With no further discussion, the public hearing was tabled. In the Commission's deliberation session, Herb Fry moved, with a second by Danette Murray, to table Conditional Use Request CU03-10 to the May 20, 2003 meeting, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None CONDITIONAL USE REQUEST CU03-11 —WASHINGTON MUTUAL Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Application CU03-11 submitted by Raymond Poche and located at 1319 West State Highway 114 and platted as Lot 8, Block 1, Towne Center Addition #2. The applicant was requesting to amend the previously approved site plan of CU96-03 (Ord. 96- 20) to allow the development of a bank with drive-thru service. The applicant proposed to utilize an existing building previously occupied by a Men's Warehouse for a bank with four drive-thru lanes. Although some parking spaces were necessarily eliminated because of the drive-thru lanes, the subject site exceeded the minimum parking requirements. Raymond Poche, representing Cencor Realty, was present to answer questions and request favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed. 041503 4 P & Z JOINT PUBLIC HEARING APRIL 15, 2003 In the Commission's deliberation session, Chris Coy moved, with a second by Danette Murray, to approve Conditional Use Request CU03-1 1, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None FINAL PLAT APPLICATION OF LOTS 2R1 AND 4, BLOCK 2, DELANEY VINEYARDS, PHASE 11 Next for the Commission to consider and make a recommendation to the City Council was the Statement of Findings and Final Plat Application of Lots 2R1 and 4, Block 2, Delaney Vineyards Phase 11 submitted by BGO Architects, LP and located 300 feet north of Champagne Boulevard and Merlot Avenue. The applicant was requesting to re -plat 8.822 acres for a proposed office development. The property is zoned "PO" Professional Office District and is owned by Delaney Family, LP. Phil Morley, the architect, was present to answer questions and request favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Kevin Busbee moved, with a second by B J Nicholson, to approve the Statement of Findings and Final Plat Application of Lots 2R1 and 4, Block 2, Delaney Vineyards Phase 11, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None END OF JOINT PUBLIC HEARINGS Next for the Commission to consider and make a recommendation to the City Council was the Statement of Findings and Preliminary Plat Application of Lots 1 -11, Block 1, The Madison Addition submitted by Barry Nickerson and located North of Burney Lane and east of Midway Road in the northwest portion of Grapevine. The applicant was preliminary platting 2.921 acres for a proposed development of a single-family residential subdivision. The property is zoned "R-7.5" Single Family Residential District and is owned by Edward J Pinson, Jr. Chris Coy moved, with a second by Danette Murray, to approve Preliminary Plat Application of Lots 1-11, Block 1, Madison Addition, and the motion prevailed by the following vote: 041503 5 P & Z JOINT PUBLIC HEARING APRIL 15, 2003 Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None PRELIMINARY PLAT APPLICATION OF LOT 3 BLOCK 1 AND LOTS 1 AND 2 BLOCK 3 FELLOWSHIP OF LAS COLINAS ADDITION Next for the Commission to consider and make a recommendation to the City Council was the Statement of Findings and Preliminary Plat Application of Lot 3, Block 1 and Lots 1 and 2, Block 3, Fellowship of Las Colinas Addition submitted by Laney Newman for property located 750' southeast of the intersection of the State Highway 121 Frontage Road and Fellowship Way. The applicant was preliminary platting 88.90 acres for a proposed addition of a lake and a recreation area. The property is zoned "CC" Community Commercial District and is owned by Fellowship Church. Danette Murray moved, with a second by B J Nicholson, to approve the Statement of Findings and Preliminary Plat Application of Lot 3, Block 1, and Lots 1 and 2, Block 3, Fellowship of Las Colinas Addition, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None FINAL PLAT APPLICATION OF LOT 3 BLOCK 1 FELLOWSHIP OF LAS COLINAS ADDITION Next for the Commission to consider and make a recommendation to the City Council was the Statement of Findings and Preliminary Plat Application of Lot 3, Block 1 and Lots 1 and 2, Block 3, Fellowship of Las Colinas Addition submitted by Laney Newman for property located 750 feet southeast of the intersection of the State Highway 121 Frontage Road and Fellowship Way. The applicant was final platting 88.90 acres for a proposed addition of a lake and a recreation area. The property is zoned "CC" Community Commercial District and is owned by Fellowship Church. Danette Murray moved, with a second by B J Nicholson, to approve the Statement of Findings and Final Plat Application of Lot 3, Block 1, and Lots 1 and 2, Block 3, Fellowship of Las Colinas Addition, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None FINAL PLAT APPLICATION OF LOTS 1-17 BLOCK 1 JOHNSON MEADOW 041503 6 P & Z JOINT PUBLIC HEARING APRIL 15, 2003 Next for the Commission to consider and make a recommendation to the City Council was the Statement of Findings and Final Plat Application of Lots 1-17, Block 1, Johnson Meadow located at the north side of Dove Road, west of Camelot Drive. The applicant was final platting 5.112 acres for the addition of an accessory garage structure. The property is zoned "R-7.5" Single Family District and is owned by Rick McPherson. B J Nicholson moved, with a second by Chris Coy, to approve the Statement of Findings and Final Plat Application of Lots 1-17, Block 1, Johnson Meadow, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None TREE REMOVAL APPLICATION TR03-01 GAYLORD HOTELS Next for the Commission to consider and make a recommendation to the City Council was Tree Removal Application TR03-01 submitted by David Breeding and located at 1501 Gaylord Trail and platted as Lot 1, Block 1, Opryland Addition. The original Conditional Use Request (CU99-69) associated with the Opryland Texas Hotel and Convention Center was considered and approved in December 1999. As a part of that request a tree preservation permit was considered along with the site plan. The area for consideration associated with this tree removal request was shown on that original site plan but was not discussed formally. The applicant intended to remove approximately 390 caliper inches of trees that would be completely replaced in a manner that will visually enhance the main entrance to the hotel as well as improve the visibility of the hotel from the highway. B J Nicholson moved, with a second by Kevin Busbee, to approve Tree Removal Request TR03-01, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None CONSIDERATION OF MINUTES Next for the Commission to consider were the Planning and Zoning Commission minutes of the March 18th, 2003 regular meeting. The following correction was made to the statement from B J Nicholson on page Six, corrected to read: ...Ms Nicholson noted, that if this amendment was passed as stated, this would make our city one of the more lenient cities in regards to this issue. 041503 7 P & Z JOINT PUBLIC HEARING APRIL 15, 2003 Kevin Busbee moved, with a second by Herb Fry, to approve the Planning and Zoning Commission Minutes of March 18th, 2003 with the stated corrections. The motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None With no further business to discuss, Danette Murray moved, with a second by B J Nicholson, to adjourn the meeting at 8:12 p.m. and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 20th DAY OF MAY, 2003. MUMVIMA, ATTEST: SECRETARY 041503 8 P & Z WORKSHOP MINUTES APRIL 30, 2003 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Workshop on this the 30th day of April, 2003, in the City Council Conference Room, 2nd Floor, 200 South Main Street, Grapevine, Texas with the following members present -to -wit: Larry Oliver Herb Fry Chris Coy Kevin Busbee Danette Murray B J Nicholson Rob Undersander Michael Crapp Becky St. John Roy Stewart Chairman Vice -Chairman Member Member Member Member Member Alternate Alternate Council Representative constituting a quorum, and the following City Staff: Roger Nelson H. T. (Tommy) Hardy Scott Williams Ron Stombaugh Cindy Jackson Pamela Huntress City Manager Director of Development Services Building Official Planner 11 Planner 11 Planning Secretary Chairman Larry Oliver called the Workshop to order at 6:15 p.m. NEW BUSINESS Wk043003 1 P & Z WORKSHOP MINUTES APRIL 30, 2003 In! AMENDMENT TO THE ZONING ORDINANCE RELATIVE TO THE INCLUSION OF ! u.x A NEW ZONING DISTRICT, CURRENTLY REFERRED TO AS THE "MXU" MIXED USE DISTRICT First for the Commission to consider was the draft of the new Section 40, "MXU" Mixed Use District ordinance. The purpose of this type of district is to permit a mixture of shops, offices and apartments located within both the same neighborhood and the same building. The district would require that uses be incorporated within an overall plan that includes pedestrian friendly street design with buildings close to the street; porches, windows and doors; tree -lined streets; on -street parking and hidden parking lots. The design emphasis in this type of development is on aesthetics, human comfort, and creating a sense of place through the use of both landscaping and "human scale" architecture. A viable Mixed Use development incorporates buildings, residences, shops, and services close together for ease of walking, to enable a more efficient use of services and resources, and to create a more convenient, enjoyable place to both live and work. In developing the "MXU" Mixed Use District, Staff studied several different areas in the Metroplex that had been developed as Mixed Use Districts, as well as the guidelines published by the American Planning Association. The primary guidelines established in Section 40 came from both the West Village Ordinance of the City of Dallas, and the Urban Center District Ordinance of the Town of Addison, used in the development of Addison Circle. In order to establish a new Mixed Use District in accordance with the proposed ordinance, an applicant must submit a zone change request with the same documentation that would be required for a Conditional Use Permit application. In using the same documentation standards as those for a Conditional Use Permit, the applicant must provide detailed Site Plans, building elevations, and architectural plans, including floor plans. The proposed use(s) of each building would be indicated on the Site Plan. The design criteria of Section 40 are far different than those for any other zoning district within the City Of Grapevine. The design concepts are very specific in order to assure that the resulting district is compatible with both residential and retail/office type uses. For example: buildings fronting on a public street must have ground level retail or office uses; free-standing retail buildings or restaurants are prohibited; those buildings designed for office use must be carefully planned to ensure compatibility with surrounding areas. Specific standards for the exterior appearance of the buildings would ensure architectural interest at the street level and the creation of a desirable street presence. If this district is adopted by the Planning and Zoning Commission and the City Council, an amendment to the Master Plan would be necessary due to the mixed use component of the ordinance. Wk043003 2 P & Z WORKSHOP MINUTES APRIL 30, 2003 Mr. Oliver suggested that a bank use should be added to the retail uses and questioned if it should stipulate whether stand alone and/or drive-thru services. Becky St. John noted that a 'theatre' should be added to the permitted uses. Widths of driving lanes were discussed, with Mr. Nelson noting that 65 feet across is adequate and helps to create a tight feel, as opposed to large and open, necessary for this district. Mr. Nelson also stated that the existing, successful mixed use districts have an established magnet that pulls the public into the area. Grapevine has this in the downtown area already and soon with the opening of Texas Gaylord Hotel. Mr. Nelson commented that the next step would be for the Planning and Zoning to meet in a joint workshop with the City Council. AMENDMENT TO THE ZONING ORDINANCE, SECTION 60, SIGN STANDARDS, RELATIVE TO BANNER SIGNS Next for the Commission to discuss was the Amendment to the Zoning Ordinance, Section 60, Sign Standards, relative to Banner Signs. At the March 18, 2003 meeting, the Planning and Zoning Commission recommended denial for an amendment to Section 60, Sign Standards relative to an extension from 14 -days to 30 -days for the display of banner signs per quarter. The City Council voted to send this item back to the Planning and Zoning Commission for further consideration. Mr. Stombaugh stated that Staff receives numerous requests throughout the year for banner signs; although these types of signs are basically exempt from the general standards established in the ordinance, a permit is still required and the amount of time the banner sign may be displayed and its placement is regulated. As the ordinance is currently written, a banner sign may be displayed no more than two weeks in any quarter of a calendar year. The Building Official has allowed, if requested, the display of a banner sign to span the end of one quarter and the beginning of the next—thus within a six month period of time a banner sign could be displayed for a continuous four weeks. Banner signs are also allowed to remain for up to 30 -days within 60 -days of the issuance of a certificate of occupancy for a new business. If a business is going out of business, a quarterly banner sign may be extended for a period not to exceed 30 -days. These same requirements also apply to balloons and flags for which there are no standards as to size, shape, or quantity. After much consideration, B J Nicholson moved, with a second by Chris Coy, to maintain the Section 60, Sign Standards, as it stands at this time. The motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None Wk043003 3 P & Z WORKSHOP MINUTES APRIL 30, 2003 AMENDMENT TO THE ZONING ORDINANCE SECTION 12 DEFINITIONS RELATIVE TO DEFINITION 195. HEIGHT Next for the Commission to consider were the proposed amendments to the Zoning Ordinance, Section 12, Definitions, relative to Definition 195, Height. The current definition of height as defined in the zoning ordinance is vague and difficult to interpret and enforce. Staff has had difficulty in utilizing this definition in determining the height of structures that are near the threshold of the maximum height limitation in various zoning districts. In an effort to remedy this situation, Staff recommended replacing the current definition of height with that contained in the 1994 Uniform Building Code which is used by the Building Inspections staff in their building plan review process. There was discussion regarding current problems and Scott Williams noted that with the proposed new wording, the issue becomes purely a height issue and height will now be measured from the lowest point. Herb Fry made a motion, with a second by Danette Murray, to set a public hearing for the proposed Amendments to the Zoning Ordinance, Section 12, Definitions, relative to Definition 195, Height. The motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None ADJOURNMENT With no further business to discuss, Rob Undersander moved, with a second by Kevin Busbee, to adjourn the meeting at 7:50 p.m. and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 20th DAY OF MAY, 2003. NN W ► ATTEST: Wk043003 4 P & Z WORKSHOP MINUTES APRIL 30, 2003 SECRETARY Wk043003