HomeMy WebLinkAboutItem 08 - Janitorial Supplies9
ITEM +e .
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGERIV(/
MEETING DATE: JULY 1, 2003
SUBJECT: RENEWAL OF BID 129-2002, ANNUAL CONTRACT FOR
JANITORIAL SUPPLIES
RECOMMENDATION:
City Council to consider renewal of an annual contract for Janitorial Supplies to Empire
Paper Company. Annual Contract expenditures will be to replenish inventory maintained
in the General Warehouse. The original bid tabulation is attached for review.
FUNDING SOURCE:
100-14111 General Fund/Warehouse Inventory
BACKGROUND:
This contract establishes fixed pricing for various types of Janitorial Supplies maintained
in inventory for use by various departments on an as needed basis. The specifications of
the bid established the initial award for one year with an option to renew for four
additional one-year periods.
Because of the volatility in paper pricing and in accordance with the specifications,
contract vendors may present a request in writing to increase pricing at the end of each
renewal period. Empire Paper Company was awarded the original contract and has
performed satisfactorily during the initial contract period. Empire paper has presented a
request for a overall price increase of not more than 3%.
A copy of the original Council approval, original bid tabulation and price increase
analysis is attached for review.
Staff recommends renewal of a contract to Empire Paper Company.
CD
June 12, 2003 (3:48PM)
0 ORDINANCE NO.
AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS
AMENDING ORDINANCE 2003-23 CONCERNING THE
DESIGNATION OF CERTAIN AREAS OF GRAPEVINE LAKE
PROPERTY AS NO TRESPASSING ZONES; AUTHORIZING THE
CITY MANAGER TO DESIGNATE NO TRESPASSING AREAS;
PROVIDING FOR SIGNS TO BE POSTED ACCORDINGLY;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) AND A SEPARATE OFFENSE
SHALL BE DEEMED COMMITTED UPON EACH DAY DURING
OR ON WHICH A VIOLATION OCCURS; PROVIDING A
SEVERABILITY CLAUSE AND DECLARING AN EMERGENCY
WHEREAS, the City of Grapevine, City Council adopted Ordinance 2003-
23 as part of a joint effort with the U.S. Army Corps of Engineers to ensure the safety
and protection of certain areas at Grapevine Lake (the "Property"); and
WHEREAS, the City Council hereby adopts by reference the findings
made in the adoption of Ordinance 2003-23; and
WHEREAS, the U.S. Army Corps of Engineers has requested that the no
trespassing zones authorized by Ordinance 2003-23 be amended so as to only be
effective during heightened levels of Homeland Security.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. All matters stated in the preamble are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. Section 2 of Ordinance 2003-23 is hereby amended in its entirety
and replace as follows:
"The City Manager or his duly -designated employee shall be authorized and
directed to declare certain portions of the Property as no trespassing zones based on
current prevailing security threats. The City Manager shall direct that signs be posted at
points of access into the no trespassing areas, which signs shall state "No Trespassing
by Unauthorized Persons During Homeland Security Levels Orange and Red Pursuant
to Ordinance 2003 -[this ordinance number]." The presence of such No Trespassing
by Unauthorized Persons signs shall serve as evidence of the City Manager's
designation of the area as a no trespassing area.
Section 3. Any person violating any of the provisions of this ordinance shall be
deemed guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not
to exceed five hundred dollars ($500.00) and a separate offense shall be deemed
committed upon each day during or on which a violation occurs or continues after the
notice period provided herein has expired.
Section 4. If any section, article, paragraph, sentence, clause, phrase or word
in this ordinance, or application thereto to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the ordinance; and the City Council hereby declares
it would have passed such remaining portions of the ordinance despite such invalidity,
which remaining portions shall remain in full force ad effect.
Section 5. The fact that no present ordinance of the City of Grapevine
regulating unauthorized parties being allowed in security risk areas exists, creates an
urgency and an emergency and in the preservation of the public health, safety and
welfare requires that this ordinance shall take effect immediately from and after its
passage and the publication of the caption as the law and charter in such cases
provided.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, on this the 1st day of July, 2003.
ATTEST:
WM=T0
ungaviggagel
ORD. NO. 2003- 2
DEPARTMENT OF THE ARMY
FORT WORTH DISTRICT, CORPS OF ENGINEERS
ELM FORK PROJECT OFFICE
1801 N. MILL STREET
REPLY TO LEWISVILLE, TEXAS 75057-1e21
ATTENTION OF
June 19, 2003
Mr. Roger Nelson, City Manager
City of Grapevine
200 South Main Street (7E051)
P.O. Box 95104
Grapevine, Texas 76099
Dear Mr. Nelson:
This letter follows up on your telephone conversation with Tim
MacAllister on June 19, 2003,' pertaining to the restrictions of
persons from the areas below the Grapevine Dam.
The US Army Corps of Engineers is concerned with the safety and
integrity of the Grapevine Dam. To this end, we partnered with you to
develop a'physical security plan for the dam. We recognize that the
City of Grapevine has taken a number of important measures to assist
our efforts to increase the physical security in the vicinity of the
dam. However, we do not feel it is necessary to restrict fishermen
and/or kayakers from full utilization of the outlet channel/tail-water
area during all threat levels as your newly approved city ordinance
orequires, as long as they remain more than 300 feet downstream of the
Since Department of Defense (DoD) threat -levels are not well
publicized, and to facilitate public understanding of access levels,
we propose that access to the areas downstream (more than 300 feet
from the outlet works wingwall) be permitted in accordance with the
Homeland Security levels as listed below:
Low = Green
Allow Use
Guarded = Blue
Allow Use
Elevated = Yellow
Allow Use
High = Orange
Prohibit Use
Severe = Red
L.Prohibit Use
Specifically, during the current period of Elevated Threat Condition
Yellow, the Corps of Engineers has no reason for prohibiting use by
fishermen and kayakers. The Corps of Engineers reserves the right tc
deviate from the general access guidance above based on specific
directives from the Department of Defense, Headquarters, ';.S. Army
Corps of Engineers, and/or local lacy e-nforcelr.ents offlclals.
-2 -
Please feel free to contact Mr. Tim MacAllister, concerning any
security issues that you may have at 972-434-1667.
Sincerely,
Alan B. Taylor
Acting operation:5Manager
Elm Fork Project
Price Increase requested by Empire Paper Companv
Item Item Description
Original
Price
New Price
Increase
Bleach, 10%, Gallon/4 Cs.
$2.02
$2.02
0%
Broom, 18 Warehouse/Medium Sweep"
$7.09
$7.46
5%
Broom, Straw
$4.75
$5.00
5%
4
Broom, Wisk, 100% Corn Fiber
$1,75
$1.75
0%
5
Brush, Counter
$2.95
$3.10
5%
6
JBrush, E ui mentNehicle, White
$8.09
$8.09
0%
7
Cleaner, Ajax, 21 oz./Heavy Duty, 24/Case
$0.75
$0.75
0%
8
Cleaner, Blue Bo /9 oz., 12/Bax
No Bid
No Bid
0%
9
Cleaner, Car Shampoo, Waxy Wash, Gallon, 4/Cs
$5.93
$6.24
5%
10
Cleaner, Furniture Polish, 18oz. Cans, 12 Cans /Cs.
$2.05
$2.05
0%
11
Cleaner, Hand, Kresto 87044, 67.84 oz., 6/Cs.
$15.18
$15.18
0%
12
ICleaner, Lysol Foam, 24 oz. Cans
$2.28
$2.41
6%
13
Cleaner, Multi Surface Protectant/Shine Plus, Qt., 12/Cs.
$5.76
$5.76
0%
14
Cleaner, Oven/Easy Off, 24 oz, Can
$4.98
$4.98
0%
15
Cleaner, Toilet BowelNanisol, Qt.
$2.63
$2.63
0%
16
Cleaner, Window, Sprayway, Amonia Free/19oz. Cans, 12/Cs.
$1.80
1.93
7%
17
Cups, 16oz. Styrofoam/25 per Sleeve, 40 Sleeves/Cs.
$25.06
$26.30
5%
18
lCups, 7 oz. Cone, Rimless, 5000/Cs.
$70.14
$73.83
5%
19
Cu s, 8 oz. Styrofoam/25 per Sleeve, 40 Sleeves/Cs.
$12.751
$13.42
5%
20
Degreaser, Amodet, Gallon, 4/Cs.
No Bid
No Bid
0%
21
Degreaser, Tough Duty, Quart, 12/Cs.
$1.52
$1.66
9%
22
Deodorant, Concentrated Room, 3400 Sprays, To fit 32010'an, Assorted Fragrances
$2.80
$2.80
0%
23
IDetergent, Laundry, Liquid, Gallon, 4/Cs.
$9.15
$9.63
5%
24
Detergent, Powder, 100 Ib. Drum
$47.50
$50.00
5%
25
Disinfectant, Pine, Gallon, 4/Cs.
$5.07
$5.34
5%
26
Disinfectant, Spray, Steri Nene Il, Can, 12/Cs.
$2.25
$2.37
5%
7
Dis enser, Time Mist, Encore Plus, 38-071-311, Each
$28.65
$28.65
0%
Dispenser, Time Mist, Encore Plus, 38-071-311, Each
$28.65
$28.65
0%
Handle, Broom, Wooden, F w/ Metal End
$2.65
$2.79
5%
30
Head, Mop, 24oz. Rayon
$3.86
$3.86
0%
31
Pan, Dust, 16"
$5.16
$5.16
0%
32
IPlastic Bags, .03 mil, Clear, 23x25/10 Gallon, 500/Cs
$5.96
$6.27
5%
33
Plastic Bags, .45 mil, clear 2433/16 gallon, 500 Cs.
$12.30
$12.97
5%
34
Plastic Bags, 1.3 mil, Clear, 38x58/60 Gallon, 100/Cs.
$18.35
$19.09
4%
35
Plastic Bags, 1.3 mil, Gray, 40x46/45 Gallon, 100 Cs.
$19.12
$19.97
4%
36
Plastic Bags, 2.0 mil, Black 30x37/30 Gallon, 50 Roll
$9.19
$9.19
0%
37
Rags in a Box/Scott # 75260, Box, 8/Cs.
$10.06
$10.06
0%
38
1 Rags, Disposable, Turkish Towels, 101b. Box
$10.00
$12.20
22%
39
Sanituff Wet Wiper, Pre Moistened Wipes, 50 Wipes per Canister, 8/Cs.
$5.00
$5.52
10%
40
Scotch Brite, #98, 6x9", 20/Box
$20.08
$20.08
0%
41
Shampoo, Body & Bath, Dial, Gallon, 4/Cs.
$9.35
$9.84
5%
42
Shampoo, Hair&Bod , Eurobath, Kimberly-Clark, 1 Pt./Box
$2.78
$2.78
0%
43
Soa , AntiMicrobial, L son IC, Gallon, 4/Cs.
$14.25
$15.00
5%
44
1 Soap, Go"o # 9102, 1Pt. / Box
$3.96
$3.96
0%
45
Soap, Hand, Sanituff w/Grit, KC#91047-10, 2/Box
$20.501
$20.50
0%
46
Soap, Lava, 4 oz. Bars, Each, 48/Box
$0.81
$0.81
0%
47
Soa , Liquid Dishwashing Concentrate, Gallon, 4/Cs.
$6.04
$6.04
0%
48
Sponge, Scrub, 3M #74, Each, 20/Box
$1.16
$1.22
5%
49
Tissue, Bathroom, Kimberly Clark JRT 7850, Roll, 12/Cs.
$3.83
$3.83
0%
50
ITissue, Kleenex, KC# 21002, Box, 36/Cs.
$1.50
$1.50
0%
51
Tissue, Toilet, Savoy TM6120, Roll, 96/Cs
$0.36
$0.38
6%
52
Towel, C -Fold, KC# 01510, Pack, 16/Cs
$1.54
$1.62
5%
53
Towel, KC #5930, Box
$35.40
$37.26
5%
54
Towel, KC #1080, Roll, 12/Cs
$3.82
$4.03
5%
Towel, KC #5820, Roll 2/Cs
1 $18.56
$21.41
15%
A6
Towel, Kitchen, HB1990, Roll, 30/Cs
$0.59
$0.59
0%
Total Percentage Increase ........................... 3%
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