HomeMy WebLinkAboutItem 09 - Traffic Signal ImprovementsIT -No .�..._,�
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER AN
MEETING DATE: AUGUST 19, 2003
SUBJECT: ADVANCE FUNDING
TXDOT FOR THE
PROJECT
RECOMMENDATION:
AGREEMENT AMENDMENT WITH
TRAFFIC SIGNAL IMPROVEMENTS
City Council consider a resolution approving the Advance Funding Agreement
amendment with TXDOT to increase the total funding for this project by $92,600.00 from
$463,000.00 to $555,600.00 for the Traffic Signal Improvements project, authorizing the
City's share in the increase in the amount of $16,406.00, and take any necessary action.
FUNDING SOURCE:
Funds are currently available in 1996 General Obligation Bonds, Account Number 178-
78368-009.
BACKGROUND:
The Traffic Signal Improvements project involves designing and installing a state-of-the-
art communication system to communicate with all traffic signals in the City (including
state owned signals). The project also involves installing all the hardware and software
necessary to manage and control the signals from a central location. In addition, new
signal timings will be developed for all signals to improve signal synchronization. The
project is expected to reduce congestion along critical corridors and improve travel
times. In addition, response time to signal malfunctions will also improve.
The project is funded in large part by a Congestion Mitigation and Air Quality (CMAQ)
federal grant. The total funding for the project as per the current funding agreement is
$463,000. Staff was able to obtain additional funding for traffic signal cabinet and
vehicle detector upgrades. These upgrades will allow Staff to collect traffic volume data
on a real-time basis on key arterials. Traffic volumes can then be used to update signal
timings on a regular basis.
The City Council approved the Advanced Funding Agreement (AFA) for this project on
October 16, 2001.
August 13, 2003 (8:37AM)
The proposed amendment to the AFA provides for additional funding of $92,600. The
following is the current and proposed funding breakdown. The proposed funding
increases the City's participation by $16,406.00, the State's participation by $13,686.00,
and the Federal participation by $62,508.00.
Description
Current
Proposed
Total Project Cost:
$463,000
$555,600
Federal funding:
$312,539
$375,047
State matching funds
$ 68,431
$ 82,117
City Matching funds
$ 82,030
$ 98,436
This project is being administered by the State. A Master Agreement, adopted by the
City (by resolution) and the State in November 2000, establishes general terms and
conditions for transportation projects of this nature. The AFA and the proposed
amendment formally establish the funding participation level and scope for this specific
project.
Once the City Council passes a resolution approving the AFA amendment, TXDOT will
authorize the City to proceed with the project.
Staff recommends approval.
M
RC/rc
0:\agenda\081903\Advanced Funding Agreement Amendment _Traffic Signal Improvements Project
August 12, 2003 (1:08PM)
County: Tarrant
CSJ: 0902-48-480 & 560
Project No: CM 2002(499)
Location: Traffic Signal Improvements in Grapevine
ADVANCE FUNDING AGREEMENT
AMENDMENT #1
THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas
Department of Transportation, hereinafter called the State, and the City of Grapevine, acting by and
through it's duly authorized officials, hereinafter called the 'Local Government."
WITNESSETH
WHEREAS, the State and the Local Government executed a contract on 19th
of November 2002 to
effectuate their agreement to examine rail service in a number of corridors as part of a balanced
transportation system that will, in conjunction with other transportation and land use strategies,
maintain and enhance the quality of life in the region.; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, the State and the Local Government do agree as follows:
Ryel���
Article 1. Description of Amended Items
The addition of CSJ 0902-48-560 to the project to increase the total project cost to $555,600.
CSJ: 0902-48-560 is for off -system signal improvements and 0902-48-480 is for on -system signal
improvements. See table below:
CSJ:
Total Estimated
Cost
Federal
Participation
State
Participation
Local
Participation
0902-48-480
$410,585
$328,468
$82,117
0.00
0902-48-560
$145,015
$46,579
0.00
$98,436
TOTAL:
$555,600
$375,0471
$82,117,
$98,436
All other provisions of the original contract are unchanged and remain in full force and effect.
Article 2. Signatory Warranty
The signatories to this amendment warrant that each has the authority to enter into this agreement
on behalf of the organization they represent.
Page 1 of 2
9oWITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENTS have executed duplicate
�� ounterparts to effectuate this agreement.
[03a-WSJaUCIft : j ATIf.IA
By:
Signature
Printed Name
Title
Date
THE STATE OF TEXAS
Executed for the Executive Director
and approved for the Texas
Transportation Commission for the
purpose and effect of activating and/or
carrying out the orders, established
policies or work programs heretofore
approved and authorized by the
Texas Transportation Commission.
By:
Name
Date
Page 2 of 2
Title
RESOLUTION NO.
WHEREAS, a Master Agreement between the City of Grapevine and the State
was adopted by Resolution No. 2000-60 on November 21, 2000 and the agreement
states the general terms and conditions for transportation projects developed through
this Advance Funding Agreement; and
WHEREAS, the Texas Transportation Commission passed Minute Order 107737
that provides for the development of, and funding for the Traffic Signal Improvements
project in the City of Grapevine; and
WHEREAS, the Grapevine City Council strongly supports the efforts of the
Metropolitan Planning Organization and Texas Department of Transportation in
developing a system of highways in cooperation with local governments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this resolution are true
and correct and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves entering
into this Advance Funding Agreement amendment for development of the Traffic Signal
Improvements project within the City of Grapevine.
Section 3. That this resolution shall become effective from and after the date
of its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of August, 2003.
N
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ATTEST:
RES. NO.