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Home My WebLink AboutItem 09 - FY 2000-2001 BudgetMEMO TO: FROM: MEETING DATE: SUBJECT: RECOMMENDATION: ITIM 0 q HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGER,�W SEPTEMBER 5, 2000 PUBLIC HEARING ON THE FY 2000-2001 BUDGET The City Council to conduct a public hearing on the proposed FY2000-2001 Annual Budget. The budget, as amended to include the increased service levels from the City Council workshop held on July 24, 2000 contains fund expenditures in the following amounts: General Fund Utility Fund Debt Service Fund Convention & Visitors Bureau Fund Lake Enterprise Fund Insurance Fund Fleet Services Fund Lease Fund General Government Capital Project Fund Permanent Street Maintenance Fund Permanent Capital Maintenance Fund — General Utility & Lake Enterprise Capital Projects Fund Utility Permanent Capital Maintenance Fund Stormwater Drainage Utility Fund Technology Fund BACKGROUND: $34,715,224 14,838,299 7,903,892 4,615,171 2,631,485 2,942,630 981,067 4,266,326 24,089,381 996,600 411,075 9,072,230 500,000 1,661,040 1,139,715 In compliance with the "truth -in -taxation" laws the City of Grapevine published its "effective" and "rollback" tax rates in the Fort Worth Star Telegram on August 5, 2000. Pursuant to the Charter of the City of Grapevine, Texas, Section 907, a public hearing on the annual budget shall be held to allow all interested persons to be heard for or against any item or the amount of any item therein contained. The public hearing shall commence on September 5, 2000 and final action on the budget shall be taken at a special meeting on September 12, 2000. The City Council must adopt the annual budget no later than fifteen days prior to the beginning of the fiscal year. WAG/cjc H:AGMBGT20009-5 August 29, 2000 (1:28PM) FY 2000-01 PROPOSED OPERATING BUDGET GENERAL FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Budget Proposed Change Ad Valorem Taxes 9,117,023 8,058,029 8,183,540 8,275,333 1.12% Sales & Use Taxes 10,984,584 13,520,752 14,550,000 15,600,000 7.22% Franchise Taxes 3,234,525 3,581,621 3,937,500 3,964,385 0.68% Licenses & Permits 1,166,539 1,086,064 1,115,117 1,358,944 21.87% Charges for Services 1,249,044 1,322,289 1,148,934 1,279,526 11.37% Intergovernmental Revenue 216,171 190,189 118,005 148,039 25.45% Fines and Forfeitures 1,604,437 1,855,570 1,722,844 2,119,200 23.01% Miscellaneous Revenue 2,214,567 2,223,011 2,148,721 2,428,901 13.04% Total 29,786,890 31,837,525 32,924,661 35,174,328 6.83% Expenditures 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Budget Proposed Change Personnel 17,144,421 18,936,716 21,031,167 23,167,060 10.16% Supplies 1,422,934 1,602,790 1,885,783 1,954,293 3.63% Maintenance 1,299,333 1,306,118 1,513,315 1,457,194 -3.71% Services 4,722,740 5,910,635 6,433,314 7,125,643 10.76% Contingency Reserve 0 100,000 100,000 100,000 0.00% Operating Transfers Out 3,243,466 314,000 170,000 60,000 -64.71% Permanent Capital Maintenance 614,309 616,845 324,737 220,045 -32.24% Permanent Street Maintenance 682,171 869,500 825,000 389,489 -52.79% Capital Outlay 572,573 690,930 242,294 241,500 -0.33% Total 29,701,947 30,347,534 32,525,610 34,715,224 6.73% Contribution to Fund Balance (Revenues over Expenditures) 459,104 FY 2000-01 PROPOSED OPERATING BUDGET GENERAL FUND EXECUTIVE SUMMARY NEW PROGRAMS AND SERVICESPROPOSED FOR FY 2000-01 (Included in line item totals listed above) Projected Increased Service Level Requests Fund Impact Intranet Development 15,000 Hometown Coalition 35,000 Senior Officer Program 28,507 Truck Company Staffing 374,512 Additional Library Personnel 153,179 Intelligent Library Security System 80,000 Household Hazardous Waste Collection 33,000 Certification Pay 6,240 Total Increased Service Level Requests 725,438 Transfers to Capital Improvement Projects Northwest Highway Landscaping 30,000 Park Sidewalk Construction 30,000 Total Transfers to Capital Improvement Projects 60,000 TOTAL PROGRAMS • ADDITIONAL PROGRAMS FUNDED FROM FY -2000 FUND BALANCE Main Street Crown Removal Project 400,000 Main Street Parking Structure Project 350,000 Permanent Street Maintenance Program 250,000 Heritage Park Botanical Garden Project 134,200 Park and Recreation Projects 142,245 Total Additional Programs 1,276,445 FY 2000-01 PROPOSED OPERATING BUDGET GENERAL FUND EXECUTIVE SUMMARY 1997-98 1998-99 1999-2000 2000-01 Fund Balance Summary Actual Actual Budget Proposed Beginning Fund Balance 5,316,403 5,401,346 6,891,337 5,613,943 Contribution to Fund Balance 84,943 1,489,991 399,051 459,104 Additional Funding Commitments NA NA (1,276,445) NA Ending Fund Balance 5,401,346 6,891,337 6,013,943 6,073,047 Interfund Loan to CVB Fund Adjusted Ending Fund Balance Fund Balance Requirement * 4y Balance over Requirement NA NA 5,401,346 6,891,337 (400,000) 5,613,943 (200,000) 5,873,047 5,706,612 * Fund balance requirement is 16.4% of total budgeted expenditures (60 days of operation). The FY 2000-01 Adjusted Ending Fund Balance represents 61.75 days of operation. 166,434 FY 2000-01 PROPOSED OPERATING BUDGET UTILITY ENTERPRISE FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Amended Proposed Change Miscellaneous Income 377,112 12,245 5,150 10,000 94.17% Water Sales 6,859,541 7,188,523 8,171,850 8,590,476 5.12% Wastewater Sales 3,784,759 4,027,597 5,313,233 5,656,788 6.47% Water Tap Fees 94,202 203,522 72,100 75,000 4.02% Wastewater Tap Fees 17,590 19,220 30,900 20,000 -35.28% Utility Inspection Fee 107,055 109,764 30,000 42,000 40.00% Reconnect and Transfer Charges 177,767 196,591 169,950 200,000 17.68% Refuse Billing Administration Fee 113,983 (7,583) 0 0 0.00% Sales of Salvage 1,277 1,137 0 0 0.00% Sale of Fixed Assets 12,518 11,000 0 0 0.00% Interest Income From Investment 447,079 404,775 450,000 450,000 0.00% Transfer From Capital Recovery Fees 0 0 299,813 0 -100.00% Total 11,992,883 12,166,791 14,542,996 15,044,264 3.45% Expenditures 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Amended Proposed Change Personnel 1,531,948 1,717,867 1,989,907 2,177,096 9.41% Supplies 321,633 317,673 414,360 395,330 -4.59% Maintenance 327,837 392,125 390,335 434,674 11.36% Services 4,041,707 4,888,981 6,257,102 6,280,821 0.38% Utility Bond Payments 3,192,628 3,240,008 3,778,135 3,784,184 0.16% Permanent Capital Maintenance 745,866 282,575 500,000 500,000 0.00% Capital Outlay 246,641 174,629 169,500 125,200 -26.14% Transfers 1,060,148 1,026,085 1,037,857 1,140,994 9.94% Total 11,468,407 12,039,943 14,537,196 14,838,299 2.07% Retained Earnings (Revenues over Expenditures) 205,965 NA NEW PROGRAMS AND SERVICES PROPOSED FOR FY -2001 (Included in line items listed above) Total Increased Service Level Requests Cost Operator Cross Training 5,800 Fund Balance Summary 1997-98 1998-99 1999-2000 2000-01 Actual Actual Amended Proposed Beginning Working Capital Balance 4,021,959 4,546,435 4,673,283 4,679,083 Retained Earnings 524,476 126,848 5,800 205,965 Ending Working Capital Balance 4,546,435 4,673,283 4,679,083 4,885,048 Working Capital Requirement Balance over Requirement 2,210,343 2,674,704 * Working Capital balance requirement is 16.4% of total budgeted net debt expenses or 60 days of operation. The FY 2000-01 proposed ending working capital balance represents 132 days of operation. FY 2000-01 PROPOSED OPERATING BUDGET DEBT SERVICE FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Actual Approved Proposed Change Ad Valorem Taxes 4,215,512 5,513,184 6,669,293 7,399,845 10.95% Transfers from Other Funds 3,016,094 1,994,207 591,783 389,958 -34.10% Interest Income from Investment 160,416 118,630 130,000 130,000 0.00% Total 7,392,022 7,626,021 7,391,076 7,919,803 7.15% Expenditures 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Interest Payments 4,502,645 4,352,105 4,873,834 3,847,092 Principal Payments 2,776,720 2,832,028 2,382,152 4,050,000 Fiscal Agent & Bond Fees 3,998 42,619 6,800 6,800 Total 7,283,364 7,226,751 7,262,787 7,903,892 Contribution to Fund Balance (Revenues Over Expenditures) 15,912 Fund Balance Summary 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Beginning Fund Balance 952,191 1,060,848 1,460,118 1,588,407 Contribution to Fund Balance 108,658 399,270 128,289 15,912 Ending Fund Balance 1,060,848 1,460,118 1,588,407 1,604,319 Fund Balance Requirement * 1,235,167 Balance Over Requirement 369,152 Percent Change -21.07% 70.01% 0.00% 8.83% * Fund balance requirement is 16% of total current budgeted net debt service expenditures or 60 days of operati FY 2000-01 approved ending fund balance represents 78 days of operation. FY 2000-01 PROPOSED OPERATING BUDGET CONVENTION & VISITORS BUREAU FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Supplies Actual Actual Approved Proposed Change Hotel / Motel Tax 3,280,344 3,495,409 3,508,000 3,946,000 12.49% Convention Center Rental 313,959 381,083 392,430 -415,000 5.75% Interest Income 30,022 40,360 35,000 35,000 0.00% Concourse % of Sales 34,959 27,978 35,000 35,000 0.00% Merchandise Resale 83,172 93,443 79,000 82,167 4.01% Catering % of Sales 31,649 42,123 30,000 30,000 0.00% Miscellaneous Income 91,531 6,939 0 _0 0.00% Total Expenditures 3,865,636 4,087,335 4,079,430 4,543,167 11.37% 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Personnel 1,220,677 1,301,152 1,600,392 1,873,317 17.05% Supplies 1,020,473 1,091,134 1,653,030 1,071,716 -35.17% Maintenance 43,271 36,688 34,647 61,181 76.580/0 Services 616,683 529,804 502,158 510,261 1.61% Permanent Capital Maintenance 17,494 2,497 20,000 20,000 0.00% Transfers 966,785 765,332 772,740 1,030,696 33.38% Capital Outlay 18,505 9,281 34,118 48,000 40.69% Total 3,903,886 3,735,888 4,617,085 4,615,171 -0.04% Contribution to Fund Balance (Revenues over Expenditures) (72,004) FY 2000-01 PROPOSED OPERATING BUDGET CONVENTION & VISITORS BUREAU FUND EXECUTIVE SUMMARY NEW PROGRAMS AND SERVICES PROPOSED FOR FY 2000-01 (Included in line item totals listed above) Projected Increased Service Level Requests Fund Impact Sales Manager 63,784 Web Master 57,742 Total Increased Service Level Requests 121,526 Fund Balance Summary 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Beginning Fund Balance 856,704 818,454 1,169,901 1,032,246 Contribution to Fund Balance (38,250) 351,447 (537,655) (72,004) Interfund Loan From General Fund NA NA 400,000 200,000 Opryland Marketing Agreement NA NA NA (300,000) Ending Fund Balance 818,454 1,169,901 1,032,246 860,242 Fund Balance Requirement * Balance over Requirement 101,584 * Fund balance requirement is 16.4% of total budgeted expenses or 60 days of operation. The FY 2000-01 proposed ending fund balance represents 68 days of operation. sm FY 2000-01 PROPOSED OPERATING BUDGET LAKE ENTERPRISE FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Miscellaneous Income 5,259 27,137 15,300 10,000 -34.64% Cart Rentals 564,027 558,256 567,140 540,750 -4.65% Tournament Fees 8,050 7,800 5,500 6,250 13.64% Driving Range 5,919 2,367 5,500 _ 5;150 -6.36% Golf Pro Shop % of Sales 19,729 18,182 20,000 19,000 -5.00% Golf Course Green Fees 1,129,501 1,131,469 1,130,460 1,403,026 24.11% Restaurant % of Sales 41,659 40,920 62,000 60,000 -3.23% Lesson Income 15,412 4,970 12,000 10,000 -16.67% Interest Income 107,506 100,185 90,000 _ 80,000 -11.11% Other Financing Sources - PCMF 0 0 0 874,574 NA Total 1,890,482 1,891,286 1,907,900 3,008,750 57.70% '),x enditures 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Personnel 758,046 850,822 1,006,314 1,238,200 23.04% Supplies 111,640 143,209 157,271 179,770 14.31% Maintenance 111,408 45,141 46,006 57,170 24.27% Services 310,037 392,002 758,178 996,282 31.40% Permanent Capital Maintenance 167,014 37,680 66,000 0 -100.00% Capital Outlay 69 68,093 0 0 NA Transfers 142,408 143,958 143,093 160,063 11.86% Total 1,600,622 1,680,906 2,176,862 2,631,485 20.88% Retained Earnings (Revenues over Expenses) 377,265 FY 2000-01 PROPOSED OPERATING BUDGET LAKE ENTERPRISE FUND EXECUTIVE SUMMARY NEW PROGRAMS AND SERVICES PROPOSED FOR FY -2001 (Included in line item totals listed abovice) Projected Increased Service Level Requests Fund Impact Public Address System 7,766 Part -Time Maintenance Worker 16,814 Pro Shop & Lobby Carpet Replacement 10,640 Golf Course Expansion and Renovation 96,282 Total New Programs and Services 131,502 Fund Balance Summary 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Beginning Working Capital Balance 605,832 895,692 1,106,072 837,110 Retained Earnings 289,860 210,380 (268,962) 377,265 Ending Working Capital Balance 895,692 1,106,072 837,110 1,214,375 Fund Balance Requirement * Balance over Requirement 657,871 556,503 * Fund balance requirement is 25% of total budgeted expenses or 90 days of operation. The FY 2000-01 proposed ending working capital balance represents 168 days of operation. FY 2000-01 PROPOSED OPERATING BUDGET INSURANCE FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Supplies Actual Actual Approved Proposed Change Property & Casualty Payments 705,762 755,804 755,804 798,111 5.60% Subrogation Revenues 151,398 204,497 150,000 200,000 33.33% Employee Contributions 1,686,851 1,913,911 1,865,450 2,105,587 12.87% Interest Income 65,619 64,518 . 60,000 60,000 0.00% Total 2,609,347 2,938,486 2,831,254 3,163,698 11.74% Expenditures 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Personnel 112,738 114,095 164,375 184,192 12.06% Supplies 11,297 19,352 10,132 10,132 0.00% Services 13,989 143,305 33,292 33,292 0.00% Property & Casualty 673,487 721,041 968,582 968,582 0.00% Health Insurance 1,415,511 1,809,202 1,746,432 1,746,432 0.00% Total 2,227,021 2,806,995 2,922,813 Contribution to Fund Balance (Revenues over Expenditures) Fund Balance Summary 1997-98 1998-99 1999-2000 Actual Actual Approved 2,942,630 221,068 2000-01 Proposed Beginning Fund Balance 538,112 920,438 1,051,929 960,370 Contribution to Fund Balance 382,326 131,491 (91,559) 221,068 Ending Fund Balance 920,438 1,051,929 960,370 1,181,438 0.68% FY 2000-01 PROPOSED OPERATING BUDGET FLEET FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Charges for Services 950,402 835,424 900,000 1,000,000 11.11% Miscellaneous Revenue 0 4,245 0 0 0.00% Total 950,402 839,669 900,000 1,000,000 11.11% Expenditures 1997-98 1998-99 1999-2000 2000-01 Percent Approved Actual Actual Approved Proposed Change Personnel 321,989 371,913 394,839 442,026 11.95% Supplies 250,052 277,762 308,457 323,278 4.81% Maintenance 130,243 97,601 123,750 128,154 3.56% Services 61,905 63,932 56,185 87,609 55.93% Capital Outlay 12,295 0 0 0 0.00% Transfers 913 0 0 0 0.00% Total 777,397 811,208 883,230 981,067 11.08% Contribution to Fund Balance (Revenues over Expenditures) 18,933 NEW PROGRAMS AND SERVICES PROPOSED FOR FY -2001 (Included in Line Item Totals listed above) Increased Service Level Requests Fund Impact Fleet Helper 26,107 Fund Balance Summary 1997-1998 1998-1999 1999-2000 2000-01 Actual Actual Approved Proposed Beginning Fund Balance (233,408) (60,403) (31,942) (15,172) Contribution to Fund Balance 173,005 28,461 16,770 18,933 Ending Fund Balance (60,403) (31,942) (15,172) 3,761 Fund Balance Requirement * 127,791 133,349 145,189 161,271 Balance over Requirement N/A N/A N/A NA * Fund balance requirement is 16.4% of total budgeted expenses or 60 days of operation. FY 2000-01 PROPOSED OPERATING BUDGET LEASE FUND * * * EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Departmental Lease Payments 1,215,110 1,923,753 2,811,569 2,899,903 3.14% Interest Income 43,094 53,002 100,000 150,000 50.00% Operating Transfers In 1,188,318 15,000 0 0 0.00% Other Financing Sources 1,900,000 0 3,145,500 2,113,663 -32.80% Sale of Fixed Assets (76,095) 58,920 0 0 0.00% Total 4,270,427 Expenditures 1997-98 Actual 2,050,675 6,057,069 5,163,566 -14.75% 1998-99 1999-2000 2000-01 Percent Actual Approved Proposed Change Machinery & Equipment 869,716 680,002 2,400,480 1,007,372 -58.03% Motor Vehicles 1,569,527 904,885 661,200 611,291 -7.55% Heavy Equipment 0 0 710,000 495,000 -30.28% Note Payments 524,667 981,698 1,885,224 2,146,663 13.87% Miscellaneous Expenses 41,739 87,601 3,000 6,000 100.00% Total 3,005,649 2,654,186 5,659,904 4,266,326 -24.62% Contribution to Fund Balance (Revenues Over Expenditures) 897,240 Fund Balance Summary 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Beginning Fund Balance 1,141,439 2,138,056 1,534,545 1,467,613 Contribution to Fund Balance 1,264,778 (603,511) 397,165 897,240 Less Contributed Assets (268,161) NA (464,097) NA Ending Fund Balance 2,138,056 1,534,545 1,467,613 2,364,853 *** This fund was previously titled the Lease/Technology fund, and contained financial information on regarding the procurement, financing and lease payment of all motor vehicles, machinery and equipment purchased in coordination with the City's internal capital leasing policies. The fund also accounted for all purchases and replacement of technology -related machinery and equipment of the City, under the control of the Information Technology division of the City Manager's office. Beginning in FY -2001, the lease and technology components will be presented as separate entities, each with an executive summary page identifying revenues, expenditures and fund balances. Permanent Capital Maintenance and Street Maintenance Program GENERAL FUND PROJECTS Fr CI L)rTIES l�IA NTEr'+ANCE Pl i Amc GENER FVNO RESERVE FUNDS _ . PIEtIOR YR BALANCE FY.40121 TC)TAL COST City Hall Repairs and Maintenance 1,942 0 8,938 10,880 Community Activities Center Repairs and Maintenance 52,394 22,305 4,301 79,000 Police / Courts Building Repairs and Maintenance 150 8,150 0 8,300 Municipal Service Center Repairs and Maintenance 0 672 10,328 11,000 Fire Station Repairs and Maintenance 16,508 12,087 6,275 34,870 Animal Control Repairs and Maintenance 1,188 813 4,599 6,600 Parks & Recreation Facilities Repairs and Maintenance 9,630 0 3,020 12,650 Police Substation Painting Improvements 0 0 1,900 1,900 Fire Alarm System Installation 0 2,243 38,132 40,375 TOTAL FACILITIES MAINTENANCE $81,812 $46,270 $77,493 $205,575 PATtKS i. AiNTENANCE PFt. (I AiV1 GEARA FUND RES��f YMS BALANCE TOTAL COST Centralized Irrigation System 4,216 22,092 8,692 35,000 Court Resurfacing 9,658 5,342 0 15,000 Upgrade Drinking Fountains and ADA Accessibility 3,575 3,425 0 7,000 Dove Pool Filter Replacement 91,081 1,675 1,744 94,500 Lamp Replacement at Athletic Facilities 12,178 1,675 147 14,000 Bleacher Replacement 8,325 1,675 0 10,000 Park Signage Replacement 1,025 1,675 17,300 20,000 Trash Receptacle Replacement 8,175 1,675 150 10,000 TOTAL PARKS MAINTENANCE $138,233 $39,234 $28,033 $205,500 FEMA EilT gtkftT I1MA 'T'ENANeF, € 'E"NERAL'; Fl3-N RESERVE FUNDS MOR Y R BALAIr'CE TOTAL COST Annual Street Maintenance and Overlay Program 300,000 0 450,000 750,000 Curb and Gutter Replacement 0 0 75,000 75,000 Traffic Signal, Signing & Striping Maintenance 89,489 21,600 60,511 171,600 TOTAL PERMANENT STREET MAINTENANCE $389,489 $21,600 $585,511 $996,600 $1,407,675 0 FY 2000-01 PROPOSED OPERATING BUDGET CAPITAL IMPROVEMENT PROJECTS EXECUTIVE SUMMARY PROPOSED CAPITAL IMPROVEMENT PROJECT EXPENDITURES OCTOBER 1, 2000 THROUGH SEPTEMBER 30, 2001 General Government Capital Projects Street and Drainage Improvements $12,299,909 Buildings and Facilities $6,496,103 Parks and Beautification $1,463,200 Studies and Miscellaneous $3,830,169 Tbtal General++Governnlejlt 6 itdlPt`�jecis $24,1189, 81 Utility and Lake Enterprise Capital Projects Water System Improvements Wastewater System Improvements Golf Course Improvements $4,957,948 $2,464,282 $1,650,000 Totd Utfit dnd a; a Etter tw Cap1tat: o,lects 9, r ,2 (TOTAL FY 2000=01 CAPITAL IMPROVEMENT PROJECT EXPENDITURES $33,1619611 FY 2000 -01 i, OPERATING STORMWATER DRAINAGE UTILITY FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Drainage Utility Fees 1,059,934 1,061,732 1,152,000 1,146,394 -0.49% Interest Income 20,059 43,613 48,000 60,000 25.00% Miscellaneous Revenue 0 1,001 0 0 0.00% Total Fund Revenues 1,079,993 1,106,346 1,200,000 1,206,394 0.53% Expenditures 1997-98 1998-99 1999-2000 2000-01 Percent Actual Actual Approved Proposed Change Personnel 113,560 152,498 337,214 383,858 13.83% Supplies 6,502 9,623 19,050 28,050 47.24% Maintenance 73,806 138,884 117,784 163,194 38.55% Services 83,905 133,730 126,263 125,281 -0.78% Capital Outlay 1,150 0 0 0 0.00% Transfers 0 81,473 90,000 960,657 967.40% Total Fund Expenditures 278,923 516,207 690,311 1,661,040 140.62% Contribution to Fund Balance (Revenues Over Expenditures) NEW PROGRAMS AN SERVICES PROPOSED FOR FY 2000-01 (Included in line item totals listed above) Transfer to CIP Fund --- Main Street Crown Removal Project Fund Balance Summary Beginning Fund Balance Contribution to Fund Balance 1997-98 1998-99 1999-2000 Actual Actual Approved 0 801,070 1,389,029 801,070 587,959 509,689 (454,646) 870,177 2000-01 Proposed 1,898,718 (454,646) Ending Fund Balance 801,070 1,389,029 1,898,718 1,444,072 FY 2000-01 PROPOSED OPERATING BUDGET INFORMATION TECHNOLOGY FUND EXECUTIVE SUMMARY Revenues 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Charges for Services 914,421 Other Financing Sources 325,603 Total Fund Revenues NA NA NA 1,240,024 Expenditures 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Personnel 375,294 Supplies 45,450 Maintenance 99,392 Services 301,526 Capital Outlay 318,053 Total Fund Expenditures NA NA NA 1,139,715 Contribution to Fund Balance (Revenues Over Expenditures) 100,309 PROGRAMS AND SERVICES PROPOSED FOR FY 2000-01 (Included in line item totals listed above) Fund Replacements & Enhancements Impact This program continues the planned replacement and upgrade of the City's 222,678 technology stock. Included for FY 2001 is the replacement of 120 PCs and 50 monitors. Also includes the replacement of six servers, ten laptops, and five printers. Departmental Requests Requests for additional technology equipment for FY -2001 include ten PCs, 18 108,675 laptops, seven printers, application software and accessories. TOTAL PROGRAMS AND SERVICES 331,353 Fund Balance Summary 1997-98 1998-99 1999-2000 2000-01 Actual Actual Approved Proposed Beginning Fund Balance 464,097 Contribution to Fund Balance 100,309 Ending Fund Balance 0 0 0 564,406