Loading...
HomeMy WebLinkAbout1995-08-01 Regular Meetingi � i s ; AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 1 , 1995 AT 6:30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD ' ` CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: � A. Real Property relative to land acquisition for (1) City Hall, (2) park land in south Grapevine, (3) right-of-way and easement acquisition for northeast Grapevine water and wastewater project, and (4) right-of-way acquisition for Pool Road under Section 551 .072, Texas Government Code. � City Council to reconvene in open session and take any necessary action ' relative to real property under Section 551 .072, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JULY, 1995 AT 5:00 P.M. Lind Huff City Secretary ; STATE OF TEXAS COUNTY OFTARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 1 st day of August, 1995 at 6:30 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:42 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding real property relative to land acquisition for (1) City Hall, (2) park land in south grapevine, (3) right-of-way and easement acquisition for northeast Grapevine water and wastewater project, and (4) right-of-way acquisition for Pool Road under Section 551 .072, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty stated there was no action necessary regarding real property relative to (1) City Hall and 13) right-of-way and easement acquisition for northeast Grapevine water and wastewater project. Items (2) park land in south Grapevine and (4) right-of-way acquisition for Pool Road were not discussed during Executive Session. 08/01/95 NOTE: City Council continued with the Regular City Council meeting. ADJOURNMENT Council Member Pittman, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August , 1995. APPROVED: •-- William D. Tate Mayor ATTEST: Linda uff City Secretary 2 ! G � I 1 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 1 , 1995 AT 7:30 P.M. ' COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 i 307 WEST DALLAS ROAD � ; � CALL TO ORDER � INVOCATION: Council Member C. Shane Wilbanks PRESENTATION 1 . Mayor Tate to recognize Ms. Mandy Baker, Ms. Heather Gailagher, and Ms. Laura Garcia for receiving "Outstanding Teen Attorney" scholarships from the Colleyville-Grapevine-SouthlakeTeen Court and Teen Court Advisory Board. CITIZEN COMMENTS NEW BUSINESS 2. Consider appointments to the Golf Course Advisory Board, Historic Preservation Commission, Library Board and take any necessary action. j 3. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter � 25 Utilities and Services relative to wastewater and water rates and take any necessary action. 4. Consider an ordinance declaring a necessity for and setting a date for a public hearing for a water and wastewater line improvements assessment program in northeast Grapevine and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before , the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider authorizing water line oversizing reimbursement to Pool Road Partnership in the amount of 522,615.00 for the construction of a 20 inch water line extending north from Glade Road for a distance of 480 linear feet across the tract's frontage road on State Highway 121 to serve the Hansom Hank's Station in the northeast corner of Glade Road and State Highway 121 , authorization for the issue payment to Pool Road Partnership. Public Works Director recommends approval. ' 6. Consider award of the Golf Course Cart Trail Rehabilitation Project to Brock Paving Industries, Inc., and authorization for Staff to execute said contract. Director of Golf recommends approval. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to No Parking Zones on east Wall Street. Public Works Director recommends approval. 8. Consider Change Order No. 2 to the Timberline Drive Overlay Project and authorization for Staff to execute said contract. Public Works Director recommends approval. 9. Consider a professional services agreement with Carter & Burgess for electrical engineering services for the design of ballfield lighting at Oak Grove Baseball Park. Parks & Recreation Director recommends approval. 10. Consider issuing a hold harmless agreement to Winn Dixie for use of the ' parking lot at 615 South Main Street during GrapeFest for the hours of 12:00 a.m., Thursday, September 7, 1995 through 12:00 p.m., Monday, September 1 1 , 1995. Convention & Visitors Bureau Director recommends approval. 11 . Consider resolutions authorizing the City to enter into agreements with the Texas Natural Resource Conservation Commission and the North Central Texas Council of Governments for composting education programs. Parks & Recreation Director recommends approval. 12. Consider a resolution supporting funding for the State Highway 121 Bypass as proposed in the 1996 Draft Transportation Improvement Plan. Public Works Director recommends approval. 13. Consider ratification of the award of the bid to the lowest and best bidder meeting specifications, Power Lift Foundation Repair, for mudjacking services performed at William D. Tate Avenue. Public Works Director recommends approval. 14. Consider award of Bid 95-616 Meter Box Supply Contract to the lowest and best bidder meeting specifications, Ferguson Enterprises, Inc. Public Works Director recommends approval. 15. Consider award of Bid 95-618 Golf Greens and Tee Seed Mix Supply to the lowest and best bidders meeting specifications: Turf Industries, Inc. and Seed Research of Oregon. Golf Director recommends approval. 16. Consider a resolution declaring certain vehicles as surplus property and ; authorize the sale of the vehicles at public auction. Internal Services Director and Purchasing Agent recommend approval. 17. Consider a resolution establishing prevailing wages for facility construction projects within the corporate limits of the City. Internal Services Director recommends approval. 18. Consider the minutes of the July 18, 1995 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JULY, 1995 AT 5:00 P.M. in Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st day of August, 1995 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1 . RECOGNITION, TEEN COURT SCHOLARSHIPS Mayor Tate recognized Ms. Mandy Baker, Carroll High School graduate; Ms. Heather Gallagher, Grapevine High School graduate; and Ms. Laura Garcia, Carroll High School graduate, for receiving the "Outstanding Teen Attorney" scholarships from the Colleyville-Grapevine-Southlake Teen Court and Teen Court Advisory Board. The students served their communities by working in cooperation with the Municipal Courts to assist in the Teen Court Program which allows juvenile misdemeanor offenders an alternative to the criminal justice system. The scholarships were sponsored by Texas National Bank, Harris Hospital, Baylor Medical Center at ' Grapevine, First National Bank and the Colleyville News & Times. 08/01/95 ITEM 1 A. CITIZEN COMMENTS, MS. ROBYN LEE - Ms. Robyn Lee, 951 Turner Road #526, acknowledged that Grapevine values its cultural and heritage background. She volunteered to work with the City to include diversity in City programs/projects and to assist the City with minority awareness programs planned for the future. ITEM 2. BOARD AND COMMITTEE APPOINTMENTS Mayor Tate stated there was one (1) two year term vacancy on each of the following boards: Golf Course Advisory Board Council Member Johnson, seconded by Council Member Pittman, offered a motion to appoint Mr. David Goodrich to the Golf Course Advisory Board. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Historic Preservation Commission Mayor Pro Tem Ware, seconded by Council Member Spencer, offered a motion to appoint Mr. Peter Streit to the Historic Preservation Commission. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Librarv Board Council Member Johnson, seconded by Council Member Spencer, offered a motion to appoint Ms. Crista Tompkins to the Library Board. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None ITEM 3. ORDINANCE, AMEND CHAPTER 25 UTILITIES AND SERVICES, WASTEWATER AND WATER RATES Assistant City Manager Roger Nelson presented graphs depicting Grapevine's water and sewer rate history, as well as comparing Grapevine's proposed rate increase with 2 08/01/95 the current rates of surrounding cities. He noted that even with Grapevine's proposed rate increase, the City will continue to have the lowest water rates, sewer rates will be in the middle of the survey and the overall bill for water and sewer will be one of the lowest in the area. He noted that over the past five years, the rainfall experienced by the metroplex has reduced the demand for water below the level needed with the City's existing rates. The proposed increase in rates are due to excessive rainfall, fixed costs from Trinity River Authority, and an adjustment to support expansion of the future system. He noted the five year projections show there will not be a need for a rate increase during that period unless there is an unforseen occurrence that either drastically reduces demand or increases operating costs. It was also noted that the Utility Committee recommended that the proposed rate should cover both operating costs and fund balance requirements and that it should be set to a level that did not require an additional rate increase during the five year projection period. The impact of the proposed rate increase on residential customers with 3/4" meters using 10,000 gallons of water and with a three month winter average of 6,400 gallons would be a monthly increase of 53.35 for water and 52.18 for sewer for a total increase of $5.53. Mr. Nelson recommended the City adopt an ordinance, to be effective October 1 , 1995, to (1) set water rates at 52.10 (rates are currently $1 .81) per thousand, (2) increase minimum rates for each meter size, (3) set a sewer rate of $2.49 (currently $2.15) per thousand; and (4) increase minimum rates from 55.15 to $5.97 for the first 2,000 gallons residential service and from 57.60 to $8.82 for the 2,000 gallons commercial service. He stated the City would continue using a three month winter average of inetered consumption with a 15,000 gallon cap for residential sewer customers. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None ORDINANCE NO. 95-56 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 25 UTILITIES AND SERVICES RELATIVE TO WASTEWATER RATES AND WATER RATES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 3 08/01/95 ITEM 4. ORDINANCE DETERMINING AND DECLARING A NECESSITY FOR WATER AND WASTEWATER IMPROVEMENTS IN NORTHEAST GRAPEVINE SETTING A PUBLIC HEARING Public Works Director Jerry Hodge recommended approval of an ordinance determining and declaring a necessity for and ordering and providing for water and wastewater improvements in northeast Grapevine and setting a public hearing at 7:30 p.m. on September 5, 1995. He stated that the impending IDI 180 acre site development in far northeast Grapevine and northwest Coppell necessitates the construction of water and wastewater facilities to the site from existing facilities at the Water Treatment Plant and at the Hilton Lift Station. The proposed system incorporates all major water and wastewater system lines identified in the City of Grapevine Water and Wastewater Master Plan for the area east of Fairway Drive and north of Bethel Road. The project incorporates approximately 64,000 LF of water and wastewater trunk lines to serve the area as well as the construction of the Denton Creek Lift Station. The network will provide water and wastewater service to the IDI facility in far northeast Grapevine and far northwest Coppell at the outset, and will further provide all additional water and wastewater infrastructure necessary to serve the undeveloped tracts in the area. Mr. Hodge stated the proposed system does meet all of the Water and Wastewater Master Plan identified needs in the area, and as provided for under State Law, 90% of the cost for the system will be assessed against all of the properties benefitted by the project. The development schedule for IDI targets a January 1 , 1996 opening date for the first warehouse in the complex. Council Member Pittman, seconded by Council Member Johnson, offered a motion to adopt the ordinance determining and declaring a necessity for and ordering and providing for water and wastewater improvements in northeast Grapevine and setting a public hearing for September 5, 1995. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None ORDINANCE N0. 95-57 AN ORDINANCE DETERMINING AND DECLARING A NECESSITY FOR AND ORDERING AND PROVIDING FOR WATER SYSTEM IMPROVEMENTS AND SANITARY SEWER SYSTEM IMPROVEMENTS IN A PORTION OF GRAPEVINE, TARRANT COUNTY, TEXAS, LOCATED IN AN AREA GENERALLY DESCRIBED AS BEING BORDERED BY BETHEL ROAD AND STATE HIGHWAY 26 ON THE SOUTH; FAIRWAY DRIVE ON THE WEST; THE FLOWER MOUND CITY LIMITS LINE AND DENTON CREEK ON THE NORTH; AND DENTON CREEK, STATE 4 08/01/95 HIGHWAY 121 , AND THE COPPELL CITY LIMITS ON THE EAST; MORE SPECIFICALLY DESCRIBED AS SHOWN IN ATTACHED EXHIBIT "A"; SETTING A PUBLIC HEARING AT 7:30 P.M. ON SEPTEMBER 5, 1995 IN THE CITY COUNCIL CHAMBERS, MUNICIPAL COURT ROOM, NUMBER 205, 307 WEST DALLAS ROAD, GRAPEVINE, TEXAS, AS THE TIME AND PLACE FOR A PUBLIC HEARING OF THE REAL AND TRUE OWNERS OF PROPERTY ABUTTING UPON SAID IMPROVEMENTS AND CONCERNING THE SAID ASSESSMENTS, PROCEEDINGS AND IMPROVEMENTS, DIRECTING THE CITY SECRETARY TO GIVE NOTICE OF SAID PUBLIC HEARING AS REQUIRED BY LAW, PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5 Reimbursement 20 Inch Water Line Oversizing, Pool Road Partnership Public Works Director recommended approval of a water line oversizing reimbursement to Pool Road Partnership in the amount of $22,615.00 for the construction of a 20 inch water line extending north from Glade Road for a distance of 480 linear feet across the tract's frontage road on State Highway 121 to serve the Hansom Hank's Station in the northeast corner of Glade Road and State Highway 121 , authorization for the issuance of payment to Pool Road Partnership in the amount of 522,615.00. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None 5 08/01/95 Item 6 Contract Golf Course Cart Trail Rehabilitation Proiect, Brock PavinQ Industries, Inc. Director of Golf recommended award of Golf Course Cart Trail Rehabilitation Project Contract to Brock Paving Industries, Inc. in the amount of 524,880.25 and authorization for Staff to execute said contract. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 7. Ordinance, Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to No Parking Zones on east Wall Street. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None ORDINANCE NO. 95-58 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23, SECTION 23-63 RELATIVE TO NO PARKING ZONES; RESTRICTED PARKING ZONES; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS (5200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS : OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 6 08/01/95 Item 8. Change Order No. 2, Timberline Drive Overlay Proiect Public Works Director recommended approval of Change Order No. 2 to the Timberline Drive Overlay Project in an amount of $16,915.00 and authorization for Staff to execute said change order. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 9. Professional Services Agreement, Electrical Engineerinq Services Design, Oak Grove Baseball Park, Carter & Burgess Parks & Recreation Director recommended approval of a professional services agreement for electrical engineering design of ballfield lighting at Oak Grove Baseball Park in the amount of 58,250.00. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 10. Hold Harmless Agreement, Winn Dixie, GrapeFest 1995 . Convention & Visitors Bureau Director recommended issuing a hold harmless agreement to Winn Dixie for use of the parking lot at 615 South Main Street during GrapeFest for the hours of 12:00 a.m., Thursday, September 7, 1995 through 12:00 p.m., Monday, September 11 , 1995. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 1 1 . Resolutions, Environmental Grant Opportunities Parks & Recreation Director recommended approval of resolutions authorizing the City to enter into agreements with the Texas Natural Resource Conservation Commission 7 08/01/95 and the North Central Texas Council of Governments for composting education programs. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None RESOLUTION NO. 95-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF TO PROCEED WITH THE EXECUTION OF A TEXAS NATURAL RESOURCE CONSERVATION COUNCIL GRANT FOR A JUNIOR MASTER COMPOSTER TRAINING PROGRAM AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNATED REPRESENTATIVE TO ACT AS THE CITY'S CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE MASTER COMPOSTER TRAINING PROGRAM; AND PROVIDING AN EFFECTIVE DATE RESOLUTION NO. 95-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF TO PROCEED WITH THE EXECUTION OF A NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT GRANT TO LOCAL GOVERNMENTS FOR A VERMI-COMPOSTING DEMONSTRATION CENTER AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNATED REPRESENTATIVE TO ACT AS THE CITY'S CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE MUNICIPAL SOLID WASTE REDUCTION DEMONSTRATION PROJECT; AND PROVIDING AN EFFECTIVE DATE 8 08/01/95 Item 12. Resolution Funding State Hiqhway 121 Bypass Public Works Director recommended approval of a resolution supporting funding for the State Highway 121 Bypass as proposed in the 1996 Draft Transportation Improvement Plan. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None RESOLUTION NO. 95-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS IN SUPPORT OF FUNDING FOR THE STATE HIGHWAY 121 BYPASS AS PROPOSED IN THE DRAFT OF THE 1996 TRANSPORTATION IMPROVEMENT PLAN; AND PROVIDING AN EFFECTIVE DATE Item 13. Ratifv Bid Award, Mudjacking Services, William D. Tate Avenue Public Works Director recommended approval of the ratification of the award of the bid to the lowest and best bidder meeting specifications, Power Lift Foundation Repair, in the amount of 56,500.00 for mudjacking services performed at William D. Tate Avenue. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 14. Award Bid 95-616 Meter Box Supplv Contract Public Works Director recommended approval of the award of Bid 95-616 Meter Box Supply Contract to the lowest and best bidder meeting specifications, Ferguson Enterprises, Inc. Council Member Traverse, seconded by Council Member Pittman, oftered a motion to approve as recommended. The motion prevailed by the following vote: 9 08/01/95 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 15 Award Bid 95-618 Golf Greens and Tee Seed Mix Supplv Golf Director recommended approval of the award of Bid 95-618 Golf Greens and Tee Seed Mix Supply to the lowest and best bidders meeting specifications: Turf Industries, Inc. for Item 1 and Seed Research of Oregon for Item 2. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 16 Resolution Declarinq Surplus Property, Authorizina Sale Internal Services Director and Purchasing Agent recommended approval of a resolution declaring certain vehicles as surplus property and authorizing the sale of the vehicles at public auction. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None RESOLUTION NO. 95-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A"; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 17. Resolution Establish Prevailing Wages for Facilitv Construction Projects Internal Services Director recommended approval of a resolution establishing prevailing wages for facility construction projects within the corporate limits of the City. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: 10 08/01/95 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None RESOLUTION N0. 95-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING MINIMUM WAGE RATES FOR FACILITY CONSTRUCTION PROJECTS WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE Item 18. Consideration of Minutes City Secretary recommended approval of the minutes as published for the July 18, 1995 City Council meetings. Council Member Traverse, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 19. NATIONAL NIGHT OUT Police Chief Tom Martin invited the City Council to participate in four neighbor associations' "National Night Out" celebrations: College Creek Neighborhood Association, La Paloma Neighborhood Association, Hidden Lakes Neighborhood Association, and Kimberly Estates Neighborhood Association. He expressed appreciation to the City Council for supporting the City's crime prevention programs. ITEM 20. CITIZEN COMMENTS POLICY City Manager Petty reviewed the proposed Citizen Comments form as prepared by City Staff after consulting with the City Attorney and surrounding cities in the metroplex. He stated that the City was proactive to allow citizen comments at City Council meetings, as that was not required by the Texas Open Meetings Act. He commented that 11 08/01/95 it has become a concern that the City is not complying with the Texas Open Meetings Act by allowing citizens to speak during Citizen Comments about items on the agenda that are not posted for public hearings. He recommended the following changes in the Citizen Comments procedure: (1) Citizen Comment forms must be submitted to the City Secretary no later than 7:30 p.m., (2) when the Citizen Comments portion of the agenda is reached, the City Secretary would read a prepared clarification statement at each meeting, and (3) the City Secretary would call upon those wishing to address the Council, in the order received, for them to come to the podium for a maximum of three minutes for comments. Council Member Spencer stated that possibly the proposed comment form was too restrictive by not allowing citizens to address any item posted on the agenda. Discussion ensued that the proposed revisions are to be fair to all citizens and that if the City Council determined that a public hearing was needed to address a particular concern expressed by a citizen during Citizen Comments, it would be posted on a future agenda to allow all citizens the opportunity to comment regarding a particular item. It was also discussed to consider placing the Citizen Comments section at the last of each City Council meeting. City Manager Petty stated that Staff would review the comments regarding the proposal and make a recommendation to the City Council at a later date. ADJOURNMENT Council Member Pittman, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August , 1995. 12 08/01/95 APPROVED: William D. Tate Mayor ATTEST: u. Li a uff City Secretary 13