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HomeMy WebLinkAboutItem 11 - Aerial Fire Apparatusf MEMO TO: FROM: MEETING DATE: SUBJECT: RECOMMENDATION: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGER A/ SEPTEMBER 19, 2000 REFURBISHMENT OF AERIAL FIRE APPARATUS City Council to consider a resolution to declare Emergency Vehicles of Texas a sole source provider for the refurbishment of an aerial fire apparatus, approve a contract with Emergency Vehicles of Texas for the refurbishment of said equipment at a cost of $186,555.00, authorize staff to execute said contract, and take any necessary action. FUNDING SOURCE: The refurbishment of this equipment will be paid for over a term of five years. The first year's payment will be made from funds available in account number 325-48910-000000- 03 (Lease Fund/Equipment Note/Motor Vehicles). All future payments will be made from funds available in the Lease fund. BACKGROUND INFORMATION: This refurbishment will be made as a sole source in accordance with local Government Code Chapter 252, Subchapter B, Section 252.022 (A). This aerial device was purchased in January of 1987. Fire department personnel have recently experienced long delays while setting up due to the nature of the hydraulic system. The safety interlock system often will not allow the ladder to rise, which causes the firefighters loss of valuable time. Essentially, the system needs to be updated to an electric system instead of a hydraulic system in order to reduce setup times and to be more reliable. The hydraulic interlock system is not in compliance with the current National Fire Protection Agency (NFPA) Regulation 1901. All components of the hydraulic system will be replaced as part of this refurbishment and it will be in compliance with Regulation 1901. The cab on this truck is the open style and also needs to be upgraded to the current NFPA Regulation 1901 that requires an enclosed cab for the safety of the firefighters. The aerial ladder is twisted slightly and will need to be removed and re -aligned in order for the truck to pass any future NFPA 1914 Regulation inspections. The drive train was rebuilt in the last two years, so the chassis will not need any attention. September 14, 2000 8:28AM so The original manufacturer of the fire apparatus was E -One of Ocala, Florida, and Emergency Vehicles of Texas is the original manufacturer's representative for this region which is the reason they were chosen to complete the refurbishment. Emergency Vehicles of Texas was selected because, as a representative of the original manufacturer, they have the manufacturing ability and experience to refurbish this piece of equipment in accordance with the Department of Transportation safety standards. Staff recommends approval. JLH/MJ R;Agenda\9-19-2000\fire apparatus agenda.doc ✓t� September 14, 2000 8:28AM EMERGENCY September 11, 2000 City of Grapevine 200 South Main Street Grapevine, Texas 76051 Attn: Mark Gerome Dear Mark: VEHICLES of TEXAS, Inc. This letter is to inform the City of Grapevine that Emergency Vehicles of Texas is the authorized Emergency One dealer for this region of Texas. All sales and repairs are to be handled by Emergency Vehicles of Texas, Inc. All warranties are valid as long as Emergency One and/or Emergency Vehicles of Texas are informed first. Sincerely Ed Beene President P.O. Box 820098 - Fort Worth, Texas 76182-0098 8208 N.E. Parkway - Suite 111 - N. Richland Hills, Texas 76180 Ls�aftbu 4Z:E50�) (817) 281-4172 - FAX (817) 281-6576 Is EMERGENCY PROPOSAL DATE: September 10, 2000 This proposal has been prepared for: CITY OF GRAPEVINE 200 SOUTN MAIN STREET GRAPEVINE, TEXAS 76059 We hereby propose to furnish to you, subject to proper execution of the attached agreement by you and by an officer of this Company in Fort Worth, Texas the following ° apparatus and equipment to be built in accordance with the attached specifications: p cations. QUANTITY I MODEL I UNIT PRICE ONE (1) RECYCLE CURRENT 1986 E -ONE 95' AERIAL Y 186,555.00 PLATFORM WITH THE WORK TO BE PERFORMED PER THE ATTACHED BID SPECIFICATION, AND INCLUDES AN INSPECTION TRIP AT FINAL, PRIOR TO UNIT BEING SHIPPED BACK TO THE CITY OF GRAPEVINE. TRIP SHALL BE FOR TWO AUTHORIZED REPRESENTATIVES OF THE CITY OF GRAPEVINE. ROUND TRIP DRIVEAWAY SERVICE IS INCLUDED IN THE BID PRICE FOR UNIT TRANSPORTATION. 0: NORTHEAST PARKWAY NORTHRICHLAND HILLS, TEXAS 76180 Page 2 of 2 NOTE: Changes to the City of Grapevine Bid Specification covering this Recyle are underlined and typed in a different font. Delivery will be F.O.B. CITY OF GRAPEVINE and will be made approximately 120 calendar days after receipt of the unit at E -ONE, based on when E -ONE calls for the unit. Terms of payment are NET ON DELIVERY, unless otherwise stated. This proposal shall expire unless accepted within 30 days after the date first set above. This expiration date may be extended, in writing, at the discretion of the Company. EMERGENCY VEHICLES OF TEXAS, INC. By: !00!000Z - Ed Beene, President 0 refta WIN IRA =I I 4!M1:*j-AM;2 mil BID SPECIFICATIONS FOR RECYCLE OF 1986 E -ONE 95' PLATFORM FLEET SERVICES - CITY OF GRAPEVINE, TEXAS 08/23/2000 I. SPECIFICATIONS A check (__) indicates bidder compliance. Any variation from the line item shall be written on these specifications by the bidder. A. NUMBER OF UNITS REQUIRED: ONE (1) 95' Aerial Platform truck recycle. All work is to be furnished by the original Manufacturer of the 95' Aerial platform truck. E -One Manufacturing Company in Ocala, Florida. ® Upgrade the aerial ladder jack system. The jacklegs will be disassembled and removed from the chassis for inspection and evaluation. ® All of the jack leg cylinders will be removed and replaced with the new current production cylinders. • The new cylinders will be installed with the new style greaseable pivot pins. • The existing manual hydraulic jack control valves shall be removed and replaced with the new electric over hydraulic style deployment system that meets the new NFPA aerial design regulations. New Nylatron and bronze pads will be installed in each jack leg assembly. The new jack system will allow for the individual operation of each jackleg for deployment. The control of each jackleg will be done through an electric switch mounted at the rear of the vehicle and will allow the operator to have a clear view of the jackleg being deployed. j Upgrade the Aerial Ladder and the hydraulic system for the Aerial Ladder. The existing chassis hydraulic system will be removed and a new system, with electrical harnesses, valves, which will be inspected and replaced as needed to be installed to upgrade the chassis system to the new electrical over hydraulic controls. • The hydraulic system will be drained and thoroughly flushed. New hydraulic fluid and filters will be installed. • Upon completion of installing all required components for the new jack deployment system the jacklegs will be reassembled and reinstalled onto the chassis. • Upon reassemble and upgrade of the jack deployment system the unit will be third party tested and certified. • The aerial device will be removed from the chassis. It will be removed from the turntable up as one assembly. • The aerial device (Ladder) will be completely disassembled for inspection and evaluation including the platform. • Upon disassembly all aerial sections will be thoroughly inspected, evaluated and minor repairs made as required. Should major repair or replacement of an aerial section be required Fleet Services will be notified of any additional cost prior to additional repair or replacement of the aerial section. • After completion of the inspection, evaluation and repair of the aerial sections, they will be acid washed, detailed, re -swirled and readied for assembly. • All aerial hydraulic cylinders will be removed, and replaced with new cylinders painted prior to installation. • The control console located at the turntable will be removed and replaced with a new console including current production style control valves. These valves will have manual overrides located at the ladder base. • All hydraulic -lines and hoses located on the base section and turntable will be removed and replaced with new. • The hydraulic pump and control system will be inspected and repaired if required. Should replacement of one of the components be required Fleet Services will be notified of any additional cost prior to replacement. • The waterway will be removed, inspected, and resealed. Should replacement of a waterway section be required, Fleet Services will be notified of the additional cost prior Bill to replacement. • The monitor system will be checked for proper operation and repaired as required, Should replacement of an electrical or hydraulic motor be required, the Fleet Department will be notified of any additional cost prior to replacement. The rotation bearing and gears will be inspected, lubricated, and adjusted as required. Should replacement of either item become required Fleet Services will be notified of the additional cost prior to replacement. • The base section aerial mounting weldments and turntable will be inspected, cleaned and the turntable repainted prior to reinstalling the aerial device. a All hydraulic fluid and filters will be replaced with new. The aerial device will be reassembled and reinstalled onto the chassis. Eight heat sensor strips will be applied as required by NFPA, Upon reinstallation of the aerial device onto the chassis and proper adjustments it will be third party tested and certified to the standard that was in effect at the time the unit was originally manufactured. The water pump shall be given a minor rebuild to include, disassembly, new seals, new gaskets and inspected with a performance test. Upgrade the cab to an enclosed cab with 4 doors that meets current NFPA safety regulations. • The cab will be completely disassembled and additional reinforcements shall be added for roll over protection. NOTE: reinforcements already exist in the front of the cab.) The rear area that is open will be enclosed and 2 doors added for the rear Fire Fighter safety. • The cab will be insulated and the trim will be replaced to match the existing trim. The cab will then be completely striped to the bare aluminum and repainted with Sikkens Urethane paint and primer to match body. Upgrade the cab to an air-conditioned cab. The open type existing cab does not have air conditioning. When the Cab is enclosed the cab will then be required to be Air conditioned for operators comfort in both the front and rear areas. The front upholstery will be replaced in order for the front and rear to match. • Transportation of the truck to and from Ocala Florida, the location of E -One Fire Apparatus Inc. The City agrees that the truck will be driven by Emergency One designated drivers and not transported by trailer. e Upgrade the water holding tank from 200 gallons to 300 gallon capacity if possible. (NOTE: This upgrade cannot be accomplished due to weight ratings of the axles.) e Summary: The truck will be out of service approximately 120 days after receipt a E -ONE as determined by E -ONE. (NOTE: Unit shall not be shipped to E -ONE until notified by E -ONE or EVOT The truck will have an estimated life span extension of 8 to 10 years and a full year of warranty on all work performed during the refurbishing to include parts and labor. 0 INSPECTION TRIP: The City of Grapevine would require a pre -delivery inspection trip for 2 employees to Ocala Florida including all expenses for 2 days. State guaranteed delivery date for completed unit: Z�' DATE: 120 DAYS AFTER RECEIPT OF L:WT A T E-OIVE AFTER CALLED FOR BY E -ONE.. 0 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE REFURBISHMENT OF AN AERIAL FIRE APPARATUS BY EMERGENCY VEHICLES OF TEXAS; DETERMINING THAT THE REFURBISHMENT IS AVAILABLE FROM ONLY ONE SOURCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE WHEREAS, Emergency Vehicles of Texas is the sole source provider for the refurbishment of an Aerial Fire apparatus currently owned by the City of Grapevine; and WHEREAS, City of Grapevine Staff have been unable to locate anyone except Emergency Vehicles of Texas to perform the refurbishment of said equipment; and WHEREAS, the staff has deemed it necessary that said Aerial Fire apparatus requires refurbishment in order to protect the citizens and visitors of the City of Grapevine. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the staff to enter into a contract with Emergency Vehicles of Texas for the refurbishment of an aerial fire apparatus in the amount of $186,555.00. Section 3. That the City Manager, or his designee, is authorized to take all steps necessary to consummate the contract for repairs of the authorized equipment provided in Section 2. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2000. ATTEST: RES. NO.