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HomeMy WebLinkAboutItem 28 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of September, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with Mayor Pro Tem Darlene Freed absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:45 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:47 p.m. The closed session ended at 7:14 p.m. September 6, 2016 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Bruno Rumbelow requested City Council approve the second amendment to the purchase and sale agreement with SWC Beltline General Partners and authorize the City Manager to execute same and all associated documents. Motion was made to approve the second amendment to the purchase and sale agreement with SWC Beltline General Partners and authorize the City Manager to execute same and all associated documents. Motion: Lease Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 NOTE: Mayor Tate called for a break at 7:29 p.m. to allow the 4B Economic Development Corporation Board and Crime Control and Prevention District Board to meet. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Chris Coy delivered the invocation. Item 3. Posting the Colors and Pledge of Allegiance. Cub Scout Pack 817 Posted the Colors and led the Pledge of Allegiance. Item 4. Citizen Comments. Jon Madsen, 500 West Hudgins Street, Grapevine spoke in regards to the proposed Hudgins Street connection. Lilli Williams, 512 West Hudgins Street, Grapevine spoke in regards to the proposed Hudgins Street connection. PRESENTATIONS Item 5. Bruce and Rene Herndon to present information on 30th Annual Grapefest taking place September 15-18, 2016. Bruce and Rene Herndon, Chairpersons for Grapefest, highlighted the multiple events taking place for Grapefest including the Food and Wine Pairings, Golf Classic, the Italian 1 September 6, 2016 Carfest, and the Texas Wine Tribute. The festival will take place on September 15-18 and will showcase wines from the California Central Coast and Australia's Barossa Valley. Item 6. Mayor Tate to present National Preparedness Month Proclamation. Chief Darrell Brown introduced Matt Feryan the new Emergency Management Coordinator. Mayor Tate presented the proclamation for National Preparedness Month to Mr. Feryan. Item 7. Chief Darrell Brown to present Quint Fire Apparatus donation to Tarrant County College District. Chief Brown presented this item to Council and introduced Chancellor Eugene Giovanninini, Northwest Campus President Eva LeBlanc, President of the Board Louise Appleman, and Vice President of the Board Conrade Heede from Tarrant County College District. The Quint Fire Apparatus will be used by the Tarrant County College Fire Service Training Center to train new fire applicants as well as continuing education for existing fire personnel from around the State of Texas. President LeBlanc thanked the Council for consideration of this item. NEW BUSINESS Item 8. Consider a donation of a 1999 Emergency One Quint Fire Apparatus Asset No. 10309 to the Tarrant County College District and take any necessary action. Chief Brown presented this item to Council. The request was to declare a 1999 Emergency One Quint Fire Apparatus Asset No. 10309 as surplus property and approve its donation to Tarrant County College District to provide fire fighter training. Motion was made to approve the donation of a 1999 Emergency One Quint Fire Apparatus to Tarrant County College District. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 9. Consider an ordinance adopting the Fiscal Year 2016-2017 Budget and take any necessary action. Chief Financial Officer Greg Jordan presented this item to Council in conjunction with Item 10, the ordinance adopting the tax rate. The Fiscal Year 2016-2017 Budget appropriates $172.8 million. The General Fund budget is $63.5 million with a projected surplus of $256,000. The budget maintains the General Fund reserve balance at 25%. Motion was made to approve the ordinance adopting the Fiscal Year 2016-2017 Budget. 3 September 6, 2016 Motion: Lease Second: Spencer Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2016-062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 10. Consider an ordinance adopting the tax rate for Tax Year 2016 and for Fiscal Year 2016-2017 and take any necessary action. Chief Financial Officer Jordan presented this item to Council in conjunction with Item 9, the ordinance adopting the budget. The proposed Ad Valorem Tax Rate is $0.289271 per $100 of valuation, which is a reduction of four percent from last year. Motion was made to approve the ordinance adopting the proposed tax rate. Motion: Coy Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2016-063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2016 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. 4 September 6, 2016 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider an appointment to the 4B Economic Development Corporation Board. Due to a resignation of a member of the 4B Economic Development Corporation Board, there was one vacancy to the Board. Council Member Coy requested Matt Carnes be appointed to fill the vacancy and remove him from the Building Board of Appeals, which will leave two vacancies on that Board. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 12. Consider changing the time of the October 4, 2016 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary Tara Brooks recommended changing the start time of the October 4, 2016 City Council meeting to 5:30 p.m. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 13. Consider a resolution authorizing the purchase of a floating dock from EZ Docks of Texas, LP through an Agreement for Cooperative Purchasing with the National Joint Powers Alliance (NJPA). Parks and Recreation Director Kevin Mitchell recommended approval of the resolution authorizing the purchase of a floating dock, in an amount not to exceed $38,368.56, to add a combination standard and ADA accessible kayak dock to Meadowmere Park. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 5 September 6, 2016 RESOLUTION NO. 2016-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A FLOATING DOCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a resolution authorizing the purchase of commercial washers and dryers for the public safety building from Aadvantage Laundry Systems through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Police Chief Eddie Salame recommended approval of a resolution authorizing the purchase of three commercial grade washer/extractors, two commercial grade dryers, and one fire department bunker gear dryer for an amount not to exceed $39,533.83. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2016-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE COMMERCIAL WASHERS AND DRYERS FOR THE PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a resolution authorizing the purchase of vehicle lift equipment from ARI Phoenix, Inc. through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Police Chief Salame recommended approval of the purchase of vehicle lift equipment for an amount not to exceed $32,760.73. The vehicle lift will be utilized by detectives and crime scene technicians to inspect and search vehicles involved in crimes and major crashes. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta 0 Nays: None Approved: 6-0 RESOLUTION NO. 2016-074 September 6, 2016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VEHICLE LIFT EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution for the purchase of ice and water dispensers for the public safety building from ISI Commercial Refrigeration, LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Police Chief Salame recommended approval of the purchase of ice and water dispensers for an amount not to exceed $35,559.83. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2016-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ICE AND WATER DISPENSERS FOR THE PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider awarding contract RFB 437-2016 to Grapevine Cleaners for Police uniform cleaning services. Police Chief Salame recommended approval of the award of a contract for uniform cleaning services for an estimated budgeted amount of $44,000.00. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta 7 September 6, 2016 Nays: None Approved: 6-0 Item 18. Consider a resolution authorizing the purchase of law enforcement rifle rated ballistic vests and mobile tactical equipment units for sworn police personnel from Red the Uniform Tailor Company through an Interlocal Participation Agreement with the City of Frisco Cooperative and an ordinance appropriating funds from the Fiscal Year 2017 unappropriated fund balance. Police Chief Salame recommended approval of the purchase of 88 law enforcement rifle rated ballistic vests and mobile tactical equipment units for an estimated amount of $97,005.92 and an ordinance appropriating funds. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2016-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR CITY MANAGER'S DESIGNEE TO PURCHASE LAW ENFORCEMENT RIFLE RATED BALLISTIC VESTS AND MOBILE TACTICAL EQUIPMENT UNITS FOR SWORN POLICE PERSONNEL THROUGH AN EXISTING INTERLOCAL PARTICIPATION AGREEMENT PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-064 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $97,006 FROM THE GENERAL FUND FISCAL YEAR 2017 UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider a resolution supporting the Regional Transportation Council's updated Clean Vehicle Fleet program. Public Works Director Stan Laster recommended approval of a resolution supporting the Clean Vehicle Fleet program which sets guidelines that include reducing vehicle emissions, reducing overall fuel consumption, partnering with RTC to further air quality improvements and engaging in training of staff to focus on air quality and fuel reduction goals. 0 September 6, 2016 Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2016-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING AND IMPLEMENTING A CLEAN FLEET VEHICLE POLICY TO IMPROVE AIR QUALITY THROUGH ACQUISITION, OPERATION AND MAINTENANCE OF FLEET VEHICLES AND PROVIDING AN EFFECTIVE DATE Item 20. Consider an ordinance amending Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules of the City Code of Ordinances to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Public Works Director Laster recommended approval of an ordinance amending the City Code as it relates to solid waste disposal rates. The total rate increase request is 0.84% for the residential and commercial solid waste and recycling collection. The percentage increase represents a $0.11 monthly increase for residential service from $13.26 to $13.37. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2016-065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE Ill SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES — SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Consider a resolution authorizing the purchase of street name signs from Consolidated Traffic Controls Inc. through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). 9 September 6, 2016 Public Works Director Laster recommended approval of the purchase of backlit street name signs at ten signalized intersections for an amount not to exceed $82,000.40. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2016-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE STREET NAME SIGNS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the award of an informal request for quote for roof and putter replacement at the golf pro shop and Fire Station No. 5 from Castle Classic Roofing. Public Works Director Laster recommended approval of the award of informal request for quote for roof and gutter replacement in an amount not to exceed $42,073.42. The roofs had storm damage and are over fifteen years old. Both of these roofs are being funded through insurance claims. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Nays: None Approved: 6-0 Lease, Coy, O'Dell and Slechta Item 23. Consider a resolution authorizing the purchase of bathroom partitions for Oak Grove Park and the Heritage Center from Zed Security, LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of the purchase of bathroom partitions for an amount not to exceed $24,500.00. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 10 September 6, 2016 RESOLUTION NO. 2016-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BATHROOM PARTITIONS FOR OAK GROVE PARK AND THE HERITAGE CENTER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 24. Consider renewal of annual contracts for the purchase of aggregate materials with Biddy Sand Company; DFW Materials; Hanson Aggregates LLC; Lowery Sand and Gravel Company, Inc.; Texas Sports Sands, Inc.; and Martin Marietta Materials. Public Works Director Laster recommended approval of the renewal of the annual contracts for the purchase of aggregate materials for an annual estimated amount of $300,000.00. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 25. Consider the minutes of the Auqust 16, 2016 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:08 p.m. Motion: Lease Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 11 September 6, 2016 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of September, 2016. ATTEST: Tara Brooks City Secretary APPROVED: William D. Tate Mayor 12