HomeMy WebLinkAbout2016-10-04 Regular MeetingCITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, OCTOBER 4, 2016
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:15 p.m. Call to Order - Council Chambers
5:15 P.M. Executive Session - City Council Conference Room
6:00 p.m. Regular Council Meeting - Council Chambers
Immediately National Night Out Events
following meeting
CALL TO ORDER: 6:15 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of City facilities pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 6:00 p.m. - City Council Chambers
2. Invocation: Mayor Pro Tern Darlene Freed
3. Posting the Colors and Pledge of Allegiance: Boy Scout Troop 562
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to present National Night Out Proclamation.
6. City Manager to present an update on the Strategic Plan
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
7. Consider renewal of an Interlocal Agreement with the Cities of Colleyville,
Southlake and Keller for the Metroport Teen Court Program. Chief Financial
Officer recommends approval.
8. Consider renewal of an annual contract for TimeClock Plus with Data
Management, Inc. for timekeeping software. Chief Financial Officer recommends
approval.
9. Consider renewal of an annual contract for bunker gear (protective clothing) with
Casco Industries, Inc. through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard). Fire Chief recommends
approval.
10. Consider renewal of annual contracts for trees and large shrubs with Fannin Tree
Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and
Construction. Parks and Recreation Director recommends approval.
11. Consider the minutes of the September 20, 2016 Regular City Council meeting.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting
to assist your needs.
OCTOBER 4, 2016
PAGE 3
Reasonable accommodations will be made
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on September 30,
2016 by 5:00 p.m. RA
Tara Brooks
City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of October, 2016 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum with Mayor Pro Tem Darlene Freed arriving at 5:17 p.m. and
Council Member Chris Coy arriving at 5:19 p.m., with the following members of the City
Staff:
Bruno Rumbelow
City Manager
Jennifer Hibbs
Assistant City Manager
John F. Boyle, Jr.
City Attorney
Matthew C.G. Boyle
Assistant City Attorney
Shawna Barnes
Assistant City Secretary
Call to Order
Mayor Tate called the meeting to order at 5:15 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of City facilities pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
October 4, 2016
The City Council recessed to the City Council Conference Room and began the closed
session at 5:17 p.m. The closed session ended at 5:55 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Section 551.072 or Section 551.087.
City Manager Bruno Rumbelow requested City Council consider an Economic
Development Agreement with Grapevine Mills Mall Limited Partnership and authorize the
City Manager to execute same and all associated documents and to take all other
necessary action.
Motion was made to approve an Economic Development Agreement with Grapevine Mills
Mall Limited Partnership and authorize the City Manager to execute same and all
associated documents and to take all other necessary action.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 6:02 p.m. in the City Council Chambers.
Item 2. Invocation.
Mayor Pro Tem Darlene Freed delivered the invocation.
Item 3. Posting the Colors and Pledge of Allegiance.
Boy Scout Troop 562 Posted the Colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
No one spoke during the citizen comments.
PRESENTATIONS
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October 4, 2016
Item 5. Mayor Tate to present National Night Out Proclamation.
Mayor Tate presented a proclamation for National Night Out to Police Chief Eddie
Salame.
Item 6. City Manager to present an update on the Strategic Plan.
City Manager Rumbelow presented an update on the Strategic Plan that that will provide
direction for the allocation of resources and planning that will align with the City's priorities.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider renewal of an Interlocal Agreement with the Cities of Colleyville,
Southlake and Keller for the Metroport Teen Court Program. Chief Financial Officer
recommends approval.
Chief Financial Officer Greg Jordan recommended approval of the agreement for Teen
Court which is a volunteer program that provides juvenile misdemeanor offenders an
alternative to the criminal justice system.The City of Grapevine's portion is $36,750.
Motion was made to approve the consent agenda as presented.
Motion:
Duff
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 8. Consider renewal of an annual contract for TimeClock Plus with Data
Management. Inc. for timekeeping software. Chief Financial Officer recommends
approval.
Chief Financial Officer Jordan recommended approval of the annual contract for user
access licenses for an amount of $15,500.This timekeeping system eliminates the need
for manual time input, assists in employee scheduling, provides additional detailed
reporting for project management, eliminates paper documentation, provides an audit trail
and automates employee time off requests.
Motion was made to approve the consent agenda as presented.
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October 4, 2016
Motion:
Duff
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 9. Consider renewal of an annual contract for bunker gear (protective clothing) with
Casco Industries. Inc. through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard). Fire Chief recommends approval.
Fire Chief Darrell Brown recommended approval of the contract for bunker gear from
Casco Industries, Inc. for an estimated annual budgeted amount of $70,OOO.The clothing
consists of bunker jackets, pants and safety Iettering.The triple layer clothing is made of
fire resistant materials that make it possible for firefighters to enter burning buildings.
Motion was made to approve the consent agenda as presented.
Motion:
Duff
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 10. Consider renewal of annual contracts for trees and large shrubs with Fannin
Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and
Construction. Parks and Recreation Director recommends approval.
Parks and Recreation Director Mitchell recommended approval of the award of contracts
for an estimated annual amount of $355,000 for the purchase of trees and large bushes.
Motion was made to approve the consent agenda as presented.
Motion:
Duff
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 11. Consider the minutes of the September 20, 2016 Regular City Council meeting.
City Secretary recommends approval.
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion:
Duff
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
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October 4, 2016
ADJOURNMENT
Motion was made to adjourn the meeting at 6:11 p.m.
Motion: Spencer
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of October, 2016.
ATTEST:
Assistant City
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William D. Tate
Mayor
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