HomeMy WebLinkAbout1997-06-16 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR LIBRARY BOARD MEETING
JUNE 16, 1997
6:30 P.M.
CONFERENCE ROOM - 1201 S. MAIN
I. Call to Order
II. Introductions
III. Oath of Office
IV. Election of Chair and Secretary
V. Old Business
A. Discuss status of 1997 - 98 Budget Request
VI. New Business
A. Appoint System Assembly representative for North Texas Regional
Library System.
VII. Miscellaneous Reports and/or Discussions
A. Update on Library Legislation
B. Set date for July meeting
VIII. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE REGULAR LIBRARY BOARD MEETING
AGENDA WAS PREPARED AND POSTED THIS 11TH DAY OF JUNE, 1997, AT 10:00
A.M.
City of Grapevine, Texas
Regular Library Board Meeting
June 16, 1997
Minutes
The meeting was called to order with all members in attendance. The minutes of
the April meeting (there was no meeting in May) were accepted as printed.
New members, Lynette Clemens and Joe Howington, were introduced and the
oath of office was administered. Crista Tompkins was nominated as Secretary
and Janice Cook was nominated as Chair. Both were elected to office.
Under old business, the status of the 1997-1998 budget request was discussed.
The budget request, which is $21,000 more than last fiscal year, was approved
with a minor negative adjustment of $3,000. The new computer system for the
library is still included in the budget request. Janis Roberson, Library Director,
described the budget process for the benefit of the new members.
As new business, Karen Billman was appointed as System Assembly
Representative for the North Texas Regional Library System. Bruce Rider was
appointed Alternate. The duties of these individuals were explained by Janis
Roberson and it was noted that other library board members could attend the
assembly on a non-voting basis.
Janis Roberson provided an update Qn literary lei gi lation n aZ
pleased to
report that a bill was passed enabling 'oto ainain a cash
reserve of not more than five percent of the total operating budget. In this way,
unused funds in the cash reserve can be used for approved items (such as
salaries) while the library awaits annual state funding. This bill provides relief
from an annual budget crunch and cash flow problem at the fiscal yearend.
The Library Director also informed the Board that only $550.00 was spent for
shelving to facilitate six more sections of adult nonfiction books. She also
outlined the background of the tri -city vs. single cities library issue for the new
members. Current status of the proposal was described as "pending" due to the
change in city managers in Grapevine and outcome of a ruling as to the use of
Southlake and Colleyville funds for construction of a library in Grapevine.
The next meeting was set for July 21 and the June meeting was adjourned.
Respectfully submitted,