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HomeMy WebLinkAboutItem 19 - Minutesq __ ITEM # _ I STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of March, 2002 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Melisa Leal Jennifer Hibbs CALL TO ORDER City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. UPDATE OF GRAPEVINE COMMERCIAL DISTRICT Township Restoration Coordinator Hugo Gardea advised that the Grapevine Heritage Foundation resubmitted the Grapevine Commercial Historic District nomination (both the 1992 district and the 1997 extension) as listed on the National Register of Historic Places. The restoration of the Palace Theatre and Buckner Cash Grocery Store, in addition to other rehabilitation projects on Main Street, encouraged the Foundation to consider resubmittal of the improvements within our historic district. There was no action taken by the City Council, ITEM 2. DISCUSS BUILDING HEIGHT AND SETBACKS FOR MULTI -FAMILY ZONED PROPERTY Development Services Director Hardy advised that Mr. Jerry Stone of Duke Incorporated has requested consideration of an amendment to the Grapevine Code of Ordinances, 03/05/02 Appendix D, Zoning Ordinance No. 82-73, Section 21 "R -MF -1" Multifamily District Regulations. He requested that the Code be modified to expand the criteria relative to the locational distance from the Grapevine Mills Mail to the City Limits of the Town of Flower Mound for apartments with reduced building separation and building height. The consensus of the City Council was to advertise for the proposed amendment to the zoning ordinance. No formal action was taken by the City Council. ITEM 3. DISCUSS RESIDENTIAL GRILLS AT APARTMENT AND HOTEL BUILDINGS Fire Chief David Anderson reviewed the proposed ordinance regulating the use of residential barbecue grills within 10 feet of any apartment or hotel patios. Discussion ensued in support of prohibiting open fires on patios, but concerns were expressed that there were no exceptions to the proposed ordinance relative to allowing electric grills on patios. There was no action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of March, 2002. ATTEST: Linda Huff City Secretary 9 9912ae-WAili William D. Tate Mayor ,.STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of March, 2002 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Melisa Leal Jennifer Hibbs City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the meeting to order at 7:26 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the Executive Session. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 03/05/02 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of March, 2002. ATTEST: Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of March, 2002 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Melisa Leal Jennifer Hibbs City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. RECOGNITION OF REPRESENTATIVE VICKI TRUITT Mayor Tate presented Representative Vicki Truitt with a plaque of recognition for assisting the City of Grapevine in obtaining a $1.2 million Texas Transportation Enhancement Grant for the Oak Grove Pedestrian Trail. The trail will link the C. Shane Wilbanks Trail with the future Dove Loop East Trail and Historic Downtown Grapevine. Parks & Recreation Director Doug Evans expressed his appreciation to Representative Truitt and Council Member Freed for their assistance in obtaining the grant. Representative Truitt expressed her appreciation to the City of Grapevine 03/05/02 ITEM 2. NORTHEAST TARRANT COUNTY PRESENTATION Ms. JoAnn Rogers, representing the Arts Council of Northeast Tarrant County, expressed the Arts Council's appreciation to the City for its participation in bringing the arts to the citizens of Grapevine. She presented a plaque of recognition to Mayor Tate and the City Council on behalf of the Arts Council. ITEM 3. RESOLUTIONS, EXTENDING GRAPEFEST 2002 AND SETTING FESTIVAL ADMISSION FEES Convention & Visitors Bureau Director P. W. McCallum requested approval of a resolution extending GrapeFest 2002 to a four-day event that would include Thursday. The increased hours would be more attractive to sponsors and advertisers, allow an increase in attendance without increased congestion, provide additional opportunities for tour packaging and additional hotel room nights. Mr. McCallum stated that all day Thursday and until 5:00 p.m. on Friday would be free to festival attendees. He noted that after GrapeFest 2002 and the financial data is available, Council would evaluate the effectiveness of the additional day and whether or not to proceed with a four-day GrapeFest in 2003 and beyond. Mr. McCallum also requested approval of a resolution increasing the admission fees for festivals. The adjustment in admission pricing would provide events with high entertainment value for attendees, as well as earn funds for the note payment for the Palace Arts Center Restoration Project. Brief discussion ensued relative to monitoring vendor parking along College Street and the effect on the merchants between Wall Street and Northwest Highway with the festival fencing at the intersection of Main and Wall Streets. Mr. McCallum advised that those concerns and issues would be evaluated following the 2002 festival. Council Member Johnson, seconded by Council Member Stewart, offered a motion to approve the resolution extending GrapeFest 2002 to a four-day festival. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ENDORSING THE EXTENSION OF THE GRAPEFEST FESTIVAL TO A FOUR-DAY FESTIVAL, THURSDAY THROUGH SUNDAY AND PROVIDING AN EFFECTIVE DATE 2 03/05/02 Mayor Pro Tem Ware, seconded by Council Member Freed, offered a motion to approve the resolution setting new admission fees for city festivals. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING SECTION 2 OF RESOLUTION NO. 96-43, ADOPTED SEPTEMBER 3, 1996, RELATIVE TO GATE ADMISSION FEES DURING CITY FESTIVALS; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Nelson removed Item 5 Ordinance, Amend Chapter 11 Fire Protection and Prevention from the agenda. Council Member Wilbanks removed Item 8 Award Bid 119-2002 Meadowmere Park Improvements; Lake Use Agreement with Lonesome Dove Ranch; and Funding for Relocation of Utility Lines from the consent agenda. Item 4 Ordinance Abandon Sanitary Sewer Easement West Northwest Highway Public Works Director recommended approval of an ordinance abandoning a 20 -foot wide sanitary sewer easement located at 1600 West Northwest Highway. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2002-23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A TWENTY FOOT (20') SANITARY SEWER EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 3 03/05/02 ITEM 5. ORDINANCE, AMEND CHAPTER 11 FIRE PROTECTION AND PREVENTION This item was removed from the agenda by City Manager Nelson. There was no action taken by the Council regarding the proposed ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Protection and Prevention, Article Ill Fire Code relative to regulating residential barbecue grills within ten feet of apartment or hotel buildings. Item 6. Extend Closing Date for Sale of 204 South Dooley Street Development Services Director recommended approval of granting an extension of the closing date for the sale of 204 South Dooley Street to March 29, 2002 with a provision for a ten-day extension at Staffs discretion. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Renew Bid 78-2001 Water Meters Annual Contract Public Works Director recommended approval of the renewal of Bid 78-2001 Water Meters Annual Contract to Hughes Supply. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None USE AGREEMENT WITH LONESOME DOVE RANCH; AND FUNDING FOR RELOCATION OF UTILITY LINES This item was removed from the consent agenda by Council Member Wilbanks. Parks & Recreation Director recommended approval of the award of Bid 119-2002 Meadowmere Park Improvements to the lowest and best bidder meeting specifications, Dean Construction, for a base bid of $420,119.80 and $55,378.00 in add/deduct items for a total bid of $475,497.80; approval of a Lake Use Agreement with Lonesome Dove Ranch for storage of irrigation water for Meadowmere Park; and approval of funds in the amount 0 03/05/02 of $52,606.43 for Tri -County Electric to relocate utility lines in the park. Council Member Wilbanks offered a motion for approval with an amendment to the Lake Use Agreement, Section III that a metering devise for water pumped into and/or out of the lake be installed at the beginning of the agreement. Council Member Spencer offered a second to the motion which prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Award Bid 120-2002 Tree Maintenance Services Annual Contract Parks & Recreation Director recommended award of Bid 120-2002 Tree Maintenance Services Annual Contract to Trees, Inc. as primary supplier and Asplundh Company as secondary supplier. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Renew Bid 47-2000 Janitorial Cleaning at Park Facilities Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 47-2000 Janitorial Cleaning at Park Facilities Annual Contract to Mary Lou Gilmore. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Renew Bid 44-2000 Mowing Services Annual Contract Parks & Recreation Director recommended renewal of Bid 44-2000 Mowing Services Annual Contract to VMC Landscaping. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None �V� 03/05/02 Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the February 19, 2002 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of March, 2002. ATTEST: Linda Huff City Secretary, A William D. Tate Mayor