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HomeMy WebLinkAboutItem 23 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of October, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member constituting a quorum with Mayor Pro Tem Darlene Freed arriving at 5:17 p.m. and Council Member Chris Coy arriving at 5:19 p.m., with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Shawna Barnes Assistant City Secretary Call to Order Mayor Tate called the meeting to order at 5:15 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. October 4, 2016 2 The City Council recessed to the City Council Conference Room and began the closed session at 5:17 p.m. The closed session ended at 5:55 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Bruno Rumbelow requested City Council consider an Economic Development Agreement with Grapevine Mills Mall Limited Partnership and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve an Economic Development Agreement with Grapevine Mills Mall Limited Partnership and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 6:02 p.m. in the City Council Chambers. Item 2. Invocation. Mayor Pro Tem Darlene Freed delivered the invocation. Item 3. Posting the Colors and Pledge of Allegiance. Boy Scout Troop 562 Posted the Colors and led the Pledge of Allegiance. Item 4. Citizen Comments No one spoke during the citizen comments. PRESENTATIONS October 4, 2016 3 Item 5. Mayor Tate to present National Night Out Proclamation. Mayor Tate presented a proclamation for National Night Out to Police Chief Eddie Salame. Item 6. City Manager to present an update on the Strategic Plan. City Manager Rumbelow presented an update on the Strategic Plan that that will provide direction for the allocation of resources and planning that will align with the City's priorities. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider renewal of an Interlocal Agreement with the Cities of Colleyville, Southlake and Keller for the Metroport Teen Court Program. Chief Financial Officer recommends approval. Chief Financial Officer Greg Jordan recommended approval of the agreement for Teen Court which is a volunteer program that provides juvenile misdemeanor offenders an alternative to the criminal justice system.The City of Grapevine's portion is $36,750. Motion was made to approve the consent agenda as presented. Motion: Duff Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 Item 8. Consider renewal of an annual contract for TimeClock Plus with Data Management, Inc. for timekeeping software. Chief Financial Officer recommends approval. Chief Financial Officer Jordan recommended approval of the annual contract for user access licenses for an amount of $15,500.This timekeeping system eliminates the need for manual time input, assists in employee scheduling, provides additional detailed reporting for project management, eliminates paper documentation, provides an audit trail and automates employee time off requests. Motion was made to approve the consent agenda as presented. October 4, 2016 4 Motion: Duff Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 Item 9. Consider renewal of an annual contract for bunker gear (protective clothing) with Casco Industries, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Fire Chief recommends approval. Fire Chief Darrell Brown recommended approval of the contract for bunker gear from Casco Industries, Inc. for an estimated annual budgeted amount of $70,000.The clothing consists of bunker jackets, pants and safety lettering.The triple layer clothing is made of fire resistant materials that make it possible for firefighters to enter burning buildings. Motion was made to approve the consent agenda as presented. Motion: Duff Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 Item 10. Consider renewal of annual contracts for trees and large shrubs with Fannin Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and Construction. Parks and Recreation Director recommends approval. Parks and Recreation Director Mitchell recommended approval of the award of contracts for an estimated annual amount of $355,000 for the purchase of trees and large bushes. Motion was made to approve the consent agenda as presented. Motion: Duff Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider the minutes of the September 20, 2016 Regular City Council meeting. City Secretary recommends approval. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Duff Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 October 4, 2016 5 ADJOURNMENT Motion was made to adjourn the meeting at 6:11 p.m. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O’Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of October, 2016. APPROVED: __________________________________ William D. Tate Mayor ATTEST: ____________________________ Shawna Barnes Assistant City Secretary