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Home My WebLink AboutItem 05 - Ruth Wall RoadITEM 9 a - �5:0 MEMO TO: HONORABLE MAYOR AND MEMBERS OF HE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER iq MEETING DATE: MAY 7, 2002 SUBJECT: TIF IMPROVEMENTS FOR RUTH WALL ROAD — CHANGE ORDER #3 AND CHANGE ORDER #4. RECOMMENDATION: City Council consider approving Change Order #3 to correct bid quantities and the Opryland force main extension in an amount of $95,559.88 and Change Order #4 for installation of a communication duct bank from the Opryland Hotel to the Opryland employee center in an amount of $137,460.89, authorize staff to execute said change orders, and take any necessary action. FUNDING SOURCE: Account #173-48899-0003, TIF II/Ruth Wall Construction. BACKGROUND: TIF improvements for Opryland Texas include improvements to Ruth Wall Road and improvements to the City's water and sanitary sewer systems. The Ruth Wall Road project scope includes three gravity sanitary sewer lines, a sanitary sewer lift station and a sanitary sewer force main. Change Order #3: Bid item quantities for many of the sanitary sewer improvements were inaccurate and an adjustment is reflected in this change order to provide a more accurate representation of plan quantities. These items are itemized in detail on the attached change order. The total dollar amount for these items is $47,854.80. The 14" Opryland force main is proposed to be extended an additional 426 LF along Dove Loop Road to connect to a deeper and larger diameter section of the existing gravity sewer system. The extension is needed to minimize the risk of overflows and minimize the potential for odor at the connection to the sewer system. The total dollar amount for this item is $47,705.08. The total dollar amount for Change Order #3 is $95,559.88. May 1, 2002 (8:48AM) Change Order #4: A communications duct bank is proposed to be extended along the west Ruth Wall Road right of way to the Opryland Employee Center by change order to the Ruth Wall project. The communications duct bank will provide a link for telephone and high speed communications between the hotel and the employee center. The additional scope of work will be funded by the Gaylord Hotels (see attached letter). The advantage to performing the work under the Ruth Wall contract is the cost savings realized by completing the work prior to installation of paving and sidewalks and the limiting of the number of contractors working on the project site. The total dollar amount for Change Order #4 is $137,460.89. Staff recommends approval. May 1, 2002 (8:51 AM) zsp CONTRACT MODIFICATION AGREEMENT C.O. # 3 A change to the terms of the Contract below is agreed as follows: PROJECT: TIF IMPROVEMENTS FOR OPRYLAND TEXAS, PHASE 2 - RUTH WALL ROAD, LIFT STATION AND SEWER IMPROVEMENTS OWNER: City of Grapevine ENGINEER: CARTER & BURGESS, INC. CONTRACTOR: AUI CONTRACTORS, INC. CHANGE ORDER NO: 3 DATE: 04-3-2002 The compensation agreed upon in this Change Order is for all costs the CONTRACTOR has incurred or may incur as a result of or relating to the changes in the scope of work whether said cost are known, unknown, foreseen or unforeseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of this Change Order. The compensation will be for fully complete and in-place construction and the actual quantities of items installed or constructed will be measured and the quantities herein adjusted accordingly. A. CHANGE IN SCOPE OF WORK: Quantity Revisions Force Main Extension B. DETAILED UNIT COSTS, QUANTITIES & TOTAL CONTRACT PRICE CHANGES Quantity Revisions _. - , 11-:1 r -4—i— RPVISP(i Quantity ttevisions zwmuLai Force Mai Extesions Chance Unit Extension 11-1$47,70b.Ud Force Main Extension Subtotal 98220906.RW ChangeOrder3.xls CONTRACT MODIFICATION AGREEMENT C.O. # 3 TOTAL THIS CHANGE ORDER C. SUMMARY OF NET CHANGES TO CONTRACT AMOUNT AND TIME original Contract Amount $5,889,576.70 ;hange Order No. 1 ($3,050.00 hange Order No. 2 $47,347.02 hange Order No. 3 $95,559.88 :hange Order No. 4 Revised Contract Amount $6,029,433.60 Number of Days added to the Contract Time by this chang 12 Days Last day of the Contract Time: D. APPROVALS City of Grapevine By: Jerry L. Hodge Director of Public Works Engineer By: 11&4 Burt Weathersbef Carter & Burgess By: D is B. DOUG ALUMBAUGH EXEC. VICE PRESIDENT f� AUI MANAGEM= LLO GENERAL PARTNER OR AUI CONTRACTORS, L.P. 98220906. RW ChangeOrder3.xls Date Date I� r Of CONTRACT MODIFICATION AGREEMENT C.O. i# 4 A change to the terms of the Contract below is agreed as follows: PROJECT: TIF IMPROVEMENTS FOR OPRYLAND TEXAS, PHASE 2 - RUTH WALL ROAD, LIFT STATION AND SEWER IMPROVEMENTS OWNER: City of Grapevine ENGINEER: CARTER & BURGESS, INC. CONTRACTOR: AUI CONTRACTORS, INC. CHANGE ORDER NO: 4 DATE: 04-03-2002 The compensation agreed upon in this Change Order is for all costs the CONTRACTOR has incurred or may incur as a result of or relating to the changes in the scope of work whether said cost are known, unknown, foreseen or unforeseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of this Change Order. The compensation will be for fully complete and in-place construction and the actual quantities of items installed or constructed will be measured and the quantities herein adjusted accordingly. A. CHANGE IN SCOPE OF WORK: Communications Duct Bank Extension B. DETAILED UNIT COSTS, QUANTITIES & TOTAL CONTRACT PRICE CHANGES $5,889,576.70 Change Order No. 1 (53,050.00) Change Revised Change Order No, 3 Unit Extension Revised ITEM DESCRIPTION in Qty Quantity UNITS $ Price 46.19 Net Change $83,742 47 Amount $83,742 47 1098 4T4 2T2 (4 4" Schedule 40 PVC) With Backfill C 1813 - -- — -._ - __-_ _ -- - - - 1813 g LF LF 3 4 200 00 - W6 800 00 $37,800.00 112 Oldcastle Communication Vaults 4 -- - - - -- - 262 262 LF $ 140 91 - 336 918.42 536,918 42 113 12=8are-ar��-SLC Casing__- TOTAL THIS CHANGP ORDER C. SUMMARY OF NET CHANGES TO CONTRACT AMOUNT AND TIME Original Contract Amount $5,889,576.70 Change Order No. 1 (53,050.00) Change Order No. 2 $47,347.02 $95,559.88 Change Order No, 3 5137,460.89 Change Order No. 4 $6,166,894.49 Revised Contract Amount Number of Days added to the Contract Time by this change order: Days Last day of the Contract Time: D. APPROVALS City of Grapevine By: Jerry L. Hodge Date Director of Public Works Engineer arq -- jL* ♦ W ` By'�.A.�M`tinez KKDate Carter & Burgess Contract By Date 98220906. RW ChangeOrder4.As HDC EXAS 04/02/2002` 4wcw- 103-w17 rK4�1 u HOTELS 615 316 668% TO 9191741088$7 GAYLORD 140TELs" Dima M. Bp2mmo. AIA April 1, 2002 Mr. Dean Wilkerson Sr. Project Manager HOC International 1507 Gaylord Trail, No.105 Grapevine, TX 76501 RE; G#ord Oprytand Hotel Ruth Well Road Communication Conduits Dear Mr. Wilkeesan, PAGE 02 P. 02/02 RECEIVED APR - 2002 HDC INTERNATIONAL. GAYLORD OPRYLAND - TEXAS via Facsimile and Mall As previously discussed, Gaylord Hotels authorizes the installation of the communication duct bank located underneath the hike / bike trail along the West side of Ruth Wall Road due to the timing of the installation of the hike 1 biks trail. Therefore, Gaylord Hotels requests that HOCI notify the City of Grapevine of this authorization as follows' 1. Authorize the City of Grapevine to notify AUI General Contractors to proceed with the installation of communication conduits and vaults as Indicated in their letter to HDCI dated March 26, 2002. The total costs for this work are not to exceed $137,460.89. 2. Gaylord Hotels understands that this work will be a ohange order to the existing TIP No. 2 contract per' the amount above. 3. Please confirm with the City of Grapevine payment procedures for this work and notify Gaylord Hotols of the procedurm please don't hesitate to call with any questions or comments regarding this matter_ Sincerely, . Gaylord Hotels David M. Breeding, ALA Prollact Director cc: pave Kloeppel Carter Todd Pete Cesah Paul Underkoffler Naahvcllc • , T� Q2Y1ord entmtaiu=4 Corporate nkmila & CoaytnwdM one Gaylord 0%ive; lea chvilk, TN 37214 -. Tetcpho=815.316.6841 Pnegimitedt5.3teb89$ 013M Wilfcw Lmm VAk Wd Comm mm I mAoc' .;_ TOTAL: PAGE