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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER, `�
MEETING DATE: MAY 7, 2002
SUBJECT: APPROVAL OF BID 124-2002 FOR THE PURCHASE AND
INSTALLATION OF PORCELAIN TILE AND CARPET AT THE
WATER AND WASTEWATER TREATMENT PLANTS
RECOMMENDATION:
City Council to consider award of bid 124-2002 to Mart, Inc. for the purchase and
installation of porcelain tile and carpet at the Water and Wastewater Treatment Plants.
The total amount of this expenditure is $41,460.00. A bid tabulation is attached for
review.
FUNDING SOURCE:
Funds are available in account:
200-43370-534-0 Utility Enterprise Fund/Perm. Capital Maint./W/W Treatment Infrast.
Maint............................................................................................... $44,989.00
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021, 252.0215, and 252.022.
This bid was advertised in the Fort Worth Star Telegram and the Grapevine Sun on
March 7, 2002 and March 14, 2002.
The purpose of this bid was to obtain competitive pricing for the purchase and
installation of 4,000 square feet of porcelain the and 730 square feet of carpet at the
Water and Wastewater Treatment Plants. The current tile and carpet is worn, faded and
cracking and the replacement was approved during the current budget year. The bid
was sent to nine vendors with five vendors responding. The bid was opened on March
29, 2002 and bids were publicly read aloud.
Best Quality Service submitted the lowest bid at a total cost of $24,463.00. This vendor
requested a bid from the newspaper advertisement and was not part of the original bid
list. Because the bid was $16,997.00 lower than the next lowest bid, Staff conducted an
April 30, 2002 (3:49PM)
interview with this vendor to insure the vendors understanding of the specifications and
work to be performed. The Staffs request for additional information and references for
the type of work bid went unanswered several weeks. Since the vendor has not made
an effort to comply with the requests or to express continued interest in the project, Staff
decided to use Mart, Inc., the second lowest bidder.
Mart, Inc. has submitted all of the information needed. The samples and references
were reviewed and approved by Building Services.
Staff recommends approval of an award to the second low bid of Mart, Inc.
ME
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April 30, 2002 (3:49PM)
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