HomeMy WebLinkAboutItem 21 - Library ServerMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
/
FROM: ROGER NELSON, CITY MANAGEPfr
MEETING DATE: JULY 16, 2002
SUBJECT: APPROVAL OF THE SOLE SOURCE PURCHASE AND
INSTALLATION OF A SERVER FOR THE LIBRARY AND THE
RESOLUTION THAT RATIFIES THE INITIAL PURCHASE
RECOMMENDATION:
City Council to consider award of a contract to the Epixtech, Inc. as a sole source for the
purchase and installation of a Dell Poweredge 2500 Server in the total amount of
$19,171.28.
FUNDING SOURCE:
177-48860-012-313 Capital Project -General Fac./'OOA GO Bonds-Library/Machinery and
Equipment..................................................................................$21,047.00
BACKGROUND:
This purchase is being made as a sole source purchase in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.022 (a) (7) (A) (D).
The disk space to store documents on the Library server has reached capacity due to
increased storage requirements. This has required an upgrade to the current system
that was installed in 1999. The upgrade will require the purchase of the server hardware
and the cost of installation and configuration. Epixtech is the vendor that installed the
original system and is the only source that can perform the upgrade installation.
To insure the integrity of the Library data system and in order to insure an August
delivery and installation date an order was placed with Epixtech to obtain the needed
hardware and reserve the installation date.
Staff recommends ratification of the purchase and installation of the server in the
amount of $19,171.28.
LO B:
July 11, 2002 (3:21 PM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE RATIFICATION OF STAFF
PURCHASE AND INSTALLATION OF A SERVER FOR THE
LIBRARY AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACTS AND DOCUMENTS AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine Library is in need of a server to increase the
storage capability of computer data; and
WHEREAS, Epixtech, Inc. installed the original system and is the only source that
can provide the needed upgrade and configuration; and
WHEREAS, the City of Grapevine considered it necessary to purchase the server
to insure the integrity of the Library data system and in order to insure an August delivery
and installation date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine ratifies and authorizes
the purchase and installation of the server for a total not to exceed $19,171.28.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of July, 2002.
, N s
ATTEST:
NAMIN61