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HomeMy WebLinkAboutItem 07 - Library Information System ���� � MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER �,` MEETING DATE: NOVEMBER 4, 2008 SUBJECT: APPROVAL OF A RESOLUTION FOR THE RENEWAL OF A SOFTWARE MAINTENANCE AGREEMENT FOR THE LIBRARY INFORMATION SYSTEM RECOMMENDATION: City Council to consider approval of a resolution to declare SirsiDynix, Inc. a sole source provider and renew the current service and maintenance contract covering software, server and peripheral maintenance for the library information system. The total cost of this agreement is not to exceed $15,817. FUNDING SOURCE: Funding for this purchase is currently available in account 100-44540-101-2 General Fund/Professional Services/Technology. BACKGROUND: This procurement will be made as a sole source in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.022 (A). This request is to renew the current maintenance agreement to support the software modules that operate as part of the library information software system. SirsiDynix, Inc. is the current supplier of the software, server, peripheral modules and equipment. SirsiDynix, Inc. is also the sole provider of maintenance for these items. The renewal contract is for one year from October 1, 2008 to September 30, 2009. Staff recommends approval of a contract renewal to SirsiDynix, Inc. in the total amount of$15,817. GR � October 29,2008 (3:46PM) �� � ���� �S� �° � RESOLUTION NO. �� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine desires to cover the following software under a maintenance agreement: SirsiDynix Software Maintenance $11,171.21 SirsiDynix, Inc. Integrated Maintenance $ 2,817.11 SirsiDynix, Inc. Subscription Renewals $ 1,828.68 Total............................... $15,817.00 and; WHEREAS, SirsiDynix, Inc. is the current supplier of the software, server and peripheral modules and equipment and the sole provider of maintenance for the items listed above for the Library Information System. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of a maintenance agreement to cover the listed software for a total not to exceed $15,817.00. Section 3. That the City Manger, or his designee, is authorized to take all steps necessary to consummate the purchase of said maintenance agreement. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNC�L OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of November, 2008. APPROVED: ATTEST: APPROVED AS TO FORM: RES. NO. 2