HomeMy WebLinkAbout2016-11-01 Regular MeetingCITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, NOVEMBER 1, 2016
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:45 p.m. Dinner
6:15 p.m. Call to Order - Council Chambers
6:15 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Council Meeting - Council Chambers
CALL TO ORDER: 6:15 p.m. - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Duff O'Dell
3. Posting the Colors and Pledge of Allegiance: Boy Scout Troop 905
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
NOVEMBER 1, 2016
PAGE 2
PRESENTATIONS
5. Mayor Tate to present a proclamation for World Pancreatic Cancer Day.
6. National Weather Service to make a presentation recognizing the City of
Grapevine and Grapevine Mills as StormReady.
7. Parks and Recreation Director to present an update on the Bear Creek Dog Park
cost to construct the approved concept plan.
NEW BUSINESS
8. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 11
Fire Code, relative to the adoption of the 2015 International Fire Code, with local
amendments, and take any necessary action.
9. Consider a resolution establishing November 15, 2016 as the public hearing date
to consider the amendment of the land use assumptions, capital improvements
plan and the imposition of an impact fee for water and wastewater and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
10. Consider a resolution authorizing the purchase of Laserfiche licenses, Laserfiche
Forms and scanning services through an Interlocal Agreement with the State of
Texas Department of Information Resources (DIR) and The Local Government
Purchasing Cooperative (BuyBoard). Chief Technology Officer recommends
approval.
11. Consider renewal of an annual contract for the purchase of Fire Department
uniforms with Red the Uniform Tailor through an Interlocal Agreement with the City
of Frisco, Texas. Fire Chief recommends approval.
12. Consider a resolution authorizing the purchase of a shade structure from Shade
Structures Inc. through an Interlocal Agreement with The Local Government
Purchasing Cooperative (BuyBoard). Parks and Recreation Director recommends
approval.
NOVEMBER 1, 2016
PAGE 3
13. Consider for the award of an informal request for quote for an 8" submersible pump
replacement for the Hilton Lift Station from FCX Performance Company. Public
Works Director recommends approval.
14. Consider a resolution authorizing an annual contract for pavement marking
services with Stripe -A -Zone through an Interlocal Agreement with the City of Grand
Prairie, Texas. Public Works Director recommends approval.
15. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23,
Traffic, Section 23-30, Stop Intersections in Shadow Glen at the intersection of
Hughes Road and Country Lane. Public Works Director recommends approval.
16. Consider an Interlocal Agreement with Tarrant County for the asphalt overlay of
Foxfire Lane. Public Works Director recommends approval.
17. Consider the minutes of the October 18, 2016 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with
I hereby certify that
Grapevine City Hall,
2016 by 5:00 p.m.
Tara Brooks
City Secretary
the Open Meetings Law, Texas Government Code, Chapter 551,
the above agenda was posted on the official bulletin boards at
200 South Main Street and on the City's website on October 28,
�; GRAPE\
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st
day of November, 2016 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present to -wit:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:17 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:20 p.m. The closed session ended at 7:22 p.m.
November 1, 2016
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Section 551.072 or Section 551.087. City Manager
Bruno Rumbelow stated there was no action necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
r
Call to Order
Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers.
Item 2. Invocation.
Council Member Duff O'Dell delivered the invocation.
Item 3. Postinq the Colors and Pledge of Allegiance.
Boy Scout Troop 905 Posted the Colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
Bruce Rider, 327 West Worth Street, Grapevine spoke against the alcohol proposition on
the ballot on the November 8, 2016 election.
Jenna Dorsey, 3701 Grapevine Mills Parkway, Apartment 2325, Grapevine proposed a
year-round recreation program for individuals with disabilities.
Doug Hutchins, 600 Austin Street, Apt. No. 4, Grapevine invited Council to participate in
Deliver Grapevine to deliver gifts to nursing homes on November 14, 2016.
PRESENTATIONS
Item 5. Mayor Tate to present a proclamation for World Pancreatic Cancer Da
Mayor Tate presented the proclamation to Jennifer Foster. Ms. Foster recognized her
friend Kelly Stewart who passed away from Pancreatic Cancer and asked everyone to
wear purple in honor of National Pancreatic Cancer Day on November 17, 2016.
Item 6. National Weather Service to make a presentation recognizing the City of
Grapevine and Grapevine Mills as Storm Ready.
Emergency Management Coordinator Matt Feryan introduced Mark Fox with the National
Weather Service who presented the StormReady designation to the City and Grapevine
Mills Mall.
K
il• - •- 1 •
Item 7. Parks and Recreation Director to present an update on the Bear Creek Dog Park
cost to construct the approved concept plan.
Parks and Recreation Director Kevin Mitchell presented this item and answered questions
from Council.
NEW BUSINESS
Item 8. Consider an ordinance amending the Grapevine Code of Ordinances Chapter
11 Fire Code, relative to the adoption of the 2015 International Fire Code with local
amendments, and take any necessary action.
Fire Chief Darrell Brown presented this item and answered questions from Council. Chief
Brown described some of the proposed changes to the Fire Code and how it would affect
future construction and would assist in ISO Certification. Deputy Fire Chief Randie
Frisinger and City Manager Rumbelow answered questions from Council.
Motion was made to table this item to the November 15, 2016 City Council meeting.
Motion: Spencer
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 9. Consider a resolution establishing November 15 2016 as the public hearing
date to consider the amendment of the land use assumptions capital improvements plan
and the imposition of an impact fee for water and wastewater and take any necessary
action.
Public Works Director Stan Laster presented this item to Council.
Motion was made to call the public hearing for November 15, 2016.
Motion: Freed
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2016-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ESTABLISHING NOVEMBER 15,
2016 AS THE HEARING DATE TO CONSIDER
AMENDMENTS TO THE LAND USE ASSUMPTIONS,
CAPITAL IMPROVEMENT PLAN, AND THE IMPACT FEES
FOR WATER AND WASTEWATER; PROVIDING FOR
PUBLIC NOTICE OF THE HEARING IN ACCORDANCE
WITH STATE LAW AND PROVIDING AN EFFECTIVE DATE
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November 1, 2016
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider a resolution authorizing the purchase of Laserfiche licenses
Laserfiche Forms and scanning services through an Interlocal Agreement with the State
of Texas Department of Information Resources (DIR) and The Local Government
Purchasing Cooperative (BuyBoard).
Chief Technology Officer Tessa Allberg recommended approval of a resolution
authorizing the purchase of Laserfiche licenses, Laserfiche Forms and scanning services
for an estimated amount not to exceed $89,897.33.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
LASERFICHE LICENSES, LASERFICHE FORMS AND
SCANNING SERVICES THROUGH ESTABLISHED
INTERLOCAL AGREEMENTS AND PROVIDING AN
EFFECTIVE DATE
Item 11. Consider renewal of an annual contract for the purchase of Fire Department
uniforms with Red the Uniform Tailor through an Interlocal Agreement with the City of
Frisco, Texas.
Fire Chief Brown recommended approval of the renewal of the annual contract for the
purchase of Fire Department uniforms in an estimated annual budgeted amount of
$50,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
12
November 1, 2016
Nays: None
Approved: 7-0
Item 12. Consider a resolution authorizinq the purchase of a shade structure from Shade
Structures Inc. through an Interlocal Agreement with The Local Government Purchasing
Cooperative (BuyBoard).
Parks and Recreation Director Mitchell recommended approval of the purchase of a
shade structure in an amount of $36,909 for the children's outdoor play area at The REC
of Grapevine.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
SHADE STRUCTURE THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 13. Consider for the award of an informal request for quote for an 8" submersible
pump replacement for the Hilton Lift Station from FCX Performance Company..
Public Works Director Laster recommended approval of a pump replacement for the
Hilton Lift Station for an amount not to exceed $27,695.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 14. Consider a resolution authorizing an annual contract for pavement marking
services with Stripe -A -Zone through an Interlocal Agreement with the City of Grand
Prairie, Texas.
Public Works Director Laster recommended approval of an annual contract for pavement
marking services in an estimated annual amount of $70,000.
November 1, 2016
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2016-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR PAVEMENT MARKING SERVICES THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 15. Consider an ordinance amending the Grapevine Code of Ordinances Chapter
23, Traffic, Section 23-30, Stop Intersections in Shadow Glen at the intersection of
Hughes Road and Country Lane.
Public Works Director Laster recommended approval of an ordinance to amend the Code
of Ordinances regarding a stop intersection in Shadow Glen.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ri'i � • 1 . 1:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC,
SECTION 23-30 RELATIVE TO STOP INTERSECTIONS;
REPEALING CONFLICTING ORDINANCES; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 16. Consider an Interlocal Agreement with Tarrant County for the asphalt overlay of
Foxfire Lane.
Public Works Director Laster recommended approval of an Interlocal Agreement for the
asphalt overlay of Foxfire Lane. Tarrant County will provide the labor and equipment for
the placement of a 2" hot mix asphalt concrete overlay of Foxfire Lane. The City will pay
N
November 1, 2016
for the cost of the materials and trucking. The City will also provide traffic control and
striping as needed.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 17. Consider the minutes of the October 18, 2016 Regular City Council meeting
City Secretary Tara Brooks recommended approval of the minutes.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Motion was made to adjourn the meeting at 8:47 p.m.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th
day of November, 2016.
ATTEST: oaAp�
Im
Tara Brooks r. �r�
City Secretary �, ,� /
r
illiam D. Tate
Mayor
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