HomeMy WebLinkAboutItem 12 - Public Safety BuildingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 19, 2013
SUBJECT: APPROVAL FOR AWARD OF RFQ 408 -2013 CONSTRUCTION
MANAGER AT RISK PRECONSTRUCTION SERVICES
AGREEMENT FOR THE PUBLIC SAFETY AND COURT
BUILDING
RECOMMENDATION:
City Council consider approval of an agreement with Manhattan Construction Company for
RFQ 408 -2013 Construction Manager at Risk (CMAR) Preconstruction Services for the
new Public Safety and Court building in the amount of $30,876.00, authorize the City
Manager to execute said agreement and take any necessary action.
FUNDING SOURCE:
Funding for this activity is currently available in the Public Safety Complex Fund Balance
Account # 177 - 48840 - 019- 209PSCON.
BACKGROUND INFORMATION:
On August 8, 2013, the Purchasing department used the City's eBid system to solicit a
RFQ for Construction Manager -at -Risk for the new Public Safety and Court building. The
RFQ legal notice was published in the Star - Telegram on August 8 and 15, 2013. A total of
375 firms received notices that the RFQ was issued. 32 firms opened and viewed the RFQ.
13 firms submitted RFQ's which were due on August 29, 2013.
Selection of a CMAR was completed through a two -step process. The first step was to
review all 13 submittals of qualifications and select a short list of 5 firms for interviews. The
second step was to interview the 5 firms from the shortlist and select the committee's
recommended firm. A sealed fee proposal for the three components of the complete
CMAR fee package was submitted by the recommended firm and based upon our
architectural consultants review, represented a good value to the City.
The interview and selection team rated the construction firms on qualifications of
experience, resources to perform project, responsiveness to the RFQ, quality, professional
references, cost control, and financial capacity. Six City staff members from the Public
Works Department, the Parks Department, the Police and Fire Departments, the IT
Department and one representative from Brinkley Sargent served as the interview and
selection team.
11/13/2013 (12:23:41 PM)
Upon completion of the interviews, the interview team discussed the strengths and
weaknesses of each of the firms interviewed and then ranked the firms based on the
criteria listed in the RFQ. Manhattan Construction Company ranked highest of the 5 firms
interviewed.
Manhattan's recent projects of similar size and scope to this project include:
Grand Prairie Public Safety Building
194,500 SF
$87,932,000 2010
Rockwall County Courthouse
117,000 SF
$33,761,436 2011
Houston Central Permitting Center
188,000 SF
$26,274,000 2011
Pasadena Texas Courthouse
75,000 SF
$11,864,000 2010
The proposed agreement addresses the Preconstruction Services Fee component of the
CMAR package in an amount of $30,876.00. The Guaranteed Maximum Price component
of the CMAR package including Manhattan's Construction Services Fee and the General
Conditions Fee will be presented to City Council in mid- Summer 2014 once the design
details and pricing of the project are finalized.
Staff recommends approval.
11/13/2013 (12:25:03 PM)