HomeMy WebLinkAboutItem 18 - Virtual Desktop LicensesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 19, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR MICROSOFT WINDOWS VIRTUAL DESKTOP ACCESS
LICENSES WITH RENEWALS FOR THE INFORMATION
TECHNOLOGY DEPARTMENT THROUGH A STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR)
COOPERATIVE CONTRACT PROGRAM
City Council to consider approval of a Resolution for an annual contract for Microsoft
Windows virtual desktop access licenses with SHI Government Solutions, Inc. through a
contract established by the State of Texas Department of Information Resources (DIR)
Cooperative Contracts Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325 - 44540- 101 -14 -0030
(Professional Services /City Manager /FY2014 Capital Acquisitions) in the amount not to
exceed $28,435.00.
BACKGROUND:
This purchase will be made in accordance with a contract established with SHI
Government Solutions, Inc. by the State of Texas Department of Information Resources
(DIR) Cooperative Contracts Program contract DIR -SDD -2503. The City is allowed to
participate in this program through our cooperative membership account number M2201.
Purchases through this program are authorized under Texas Local Government Code,
Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section
2054.0565 (b).
Information Technology has budgeted funds this year in the IT Replacement/Upgrade
budget to replace 150 existing end of life workstations with virtual desktops. This
purchase is for a renewal of the original 250 licenses plus an additional 220 licenses for
virtual desktops and public safety mobile devices. This purchase from Microsoft is for
Microsoft Windows Seven Professional Operating system. This must be a lease
agreement because Microsoft will not sell perpetual licenses for the Windows Operating
system in a virtual desktop environment due to legal restrictions. The agreement is for
October 31, 2013 (7:47:10 AM)
one year with two optional one -year renewals due each November.
The Purchasing and Information Technology Department staff reviewed the contract for
specification compliance and determined this annual contract would provide the best
product, service and pricing for meeting the needs of the City. SHI Government
Solutions, Inc. has provided similar services to the City in the past with successful
results.
Staff recommends approval.
JJ /LW
October 31, 2013 (7:47:10 AM)
• •► ►•
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
MICROSOFT WINDOWS VIRTUAL DESKTOP ACCESS
LICENSES FOR THE INFORMATION TECHNOLOGY
DEPARTMENT THROUGH A STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR)
CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts Program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR
Cooperative Contracts Program through membership in the Program and wishes to utilize
the contract meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas DIR has an established contract #DIR -SDD -2503
with SHI Government Solutions, Inc. for Microsoft Windows virtual desktop access
licenses.
• •' ' • • • •
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Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes to contract
with SHI Government Solutions, Inc. for Microsoft Windows virtual desktop access
licenses with renewals at a cost of $28,435.00 for the first year.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said licenses.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of November, 2013.
02 i• t
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2