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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGE ,/
MEETING DATE: OCTOBER 2, 2001
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
SOFTWARE MAINTENANCE AGREEMENT FOR POLICE AND
FIRE SOFTWARE SYSTEMS
RECOMMENDATION:
City Council to consider approval of a resolution to declare VisionAir, Inc. a sole source
provider for the purchase of a service and maintenance contract covering various
software licenses for the Police and Fire Department software systems. The total cost of
this agreement is not to exceed $68,280.69.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-12050-000-0 General
Fund/Technical Services/Professional Services, fiscal year 2001.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A).
This request is for the purchase of a maintenance agreement to support the current
software modules that operate as part of the City Police and Fire software systems. The
maintenance contract will cover VisionRMS, VisionCAD, VisionJail, VisionMobile, and
VisionFire. The contract is for one year beginning May 2002. Staff is recommending
approval of the contract for maintenance at this time as a 15% rate increase is
scheduled by VisionAir prior to May of 2002.
W
September 27, 2001 (3:28PM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to cover the following software under a
maintenance agreement:
VisionRMS
VisionCAD
VisionJAIL
VisionMobile
VisionFire
and;
WHEREAS, VisionAir, Inc. is the sole provider of maintenance for the software
listed above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a maintenance agreement to cover the listed software for a total not to exceed
$68,280.69.
Section 3. That the City Manger, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 2nd day of October, 2001.
ATTEST:
RES. NO. 2