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HomeMy WebLinkAboutItem 17 - MinutesITEM • /1'� STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 2nd day of October, 2001 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) personnel relative to City Manager's annual evaluation and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.074 and 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) personnel and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.074 and 551.086, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 10/02/01 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of October, 2001. ATTEST: Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of October, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Melisa Leal Jennifer Hibbs City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the meeting to order at 7:43 p.m. Council Member Stewart delivered the Invocation, ITEM 1A. CITIZENS COMMENTS, MS. MISTY WEST Ms. Misty West, 655 Park Boulevard, on behalf of a group of private citizens, invited the City Council to attend the Grapevine Project Relief Fundraiser at the Grapevine Community Activity Center on October 14, 2001. She stated that all proceeds from the "Police Department vs Fire Department 3 -on -3 Basketball Tournament" will be donated to the Grapevine Fire Fighter Association in conjunction with the New York 911 Relief Fund. Technical Services Manager Alan Branson updated the City Council regarding the new public safety radio system scheduled to be operational by the end of the year. In order to 10/02/01 provide better radio coverage for the Grapevine Police and Fire Departments and the other Small,member cities, the system consists of three radio antenna sites: Barton Street water tower, Coileyville Police Department, and one in the City of Fort Worth on Mosier Valley Road (Euless site). After installation of the antennas, extensive radio coverage testing will be conducted in moving vehicles, walking on the streets and within buildings to ensure the system performs as specified. Based on Motorola's proposal, the current radio coverage problems should be completely resolved. In the latter part of October, Staff will have all mobile and portable radios programmed with the new system characteristics and frequencies in preparation of the switch to the new system. The City will continue to operate on the existing system (leased from Lewisville) until the new system is thoroughly tested and meets specifications. There were no questions from the City Council and there was no action required. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Spencer removed Item 3 Developer Contract, Fellowship Church, Hilton Lift Station Entrance Road Project. Item 2. Resolution, Declare MICA Corporation Sole Source Supplier Public Works Director recommended approval of a resolution declaring MICA Corporation as a sole source supplier in an amount not to exceed $26,250.00 for the rental of concrete traffic barriers for the Parr Road Reconstruction Project. Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE RENTAL OF CONCRETE TRAFFIC BARRIERS FOR THE PARR ROAD RECONSTRUCTION PROJECT, DETERMINING THAT THE RENTAL IS CURRENTLY SOLE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN 2 10/02/01 EFFECTIVE DATE ITEM 3. DEVELOPER CONTRACT, FELLOWSHIP CHURCH, HILTON LIFT STATION ENTRANCE ROAD PROJECT This item was removed from the consent agenda by Council Member Spencer and discussed after Item 8. Public Works Director recommended approval of a developer contract with Fellowship Church for the construction of Fellowship Way, Enchanted Way, Genesis Way and the entrance road to the Hilton Lift Station and authorization for the City's participation in an amount not to exceed $45,000.00. Motion by Council Member Johnson, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Abstain: Spencer Item 4. Resolution, Declare VisionAir, Inc. Sole Source Provider Police Chief and Fire Chief recommended approval of a resolution declaring VisionAir, Inc. a sole source provider for the purchase of a service and maintenance contract covering various software licenses for the Police and Fire Departments software systems in an amount not to exceed $68,280.69. Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE 3 10/02/01 011e Item 5. Adopt -A -Road and Adopt -A -Park Programs Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of agreements with the Western Oaks III Homeowner's Association for Western Oaks Drive (from William D. Tate Avenue to Heritage Avenue) and the Sark Family for the Adopt -A -Road Program for Dove Road (from Panhandle Court Drive to Kimball Road) and with Girl Scout Troop 4034 for the Adopt -A -Park Program for Pickering Park. Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Resolution, Declare SHI-Government Solutions Company Sole Source Provider Staff recommended approval of a resolution declaring SHI-Government Solutions Company as a sole source provider for a service and maintenance contract covering various software licenses in an amount not to exceed $23,331.10. Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as µ recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize City's Participation, Houston -Galveston Area Council Public Works Director recommended approval of a resolution authorizing the City's participation in a cooperative electrical purchase with the Houston -Galveston Area Council. The resolution authorizes Grapevine to participate with the Council but does not commit the city to a final contract. 10/02/01 Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE HOUSTON-GALVESTON AREA COUNCIL ENERGY PURCHASING CORPORATION AND PROVIDING AN EFFECTIVE DATE Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the September 18, 2001 City Council meetings as published. Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of October, 2001. William D. Tate Mayor 61 ATTEST: Linda Huff City Secretary m 10/02/01