HomeMy WebLinkAboutItem 20 - Landscape Management Services !���� � �� .�_.._a.._�_�_.
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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
� FROM: BRUNO RUMBELOW, CITY MANAGER �j�
�.ry..
MEETING DATE: OCTOBER 21, 2008
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT FOR LANDSCAPE
MANAGEMENT SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT
RECOMMENDATION:
City Council to consider a contract renewal to VMC Landscape Services as primary
contractor to establish an annual contract for landscape management services to be
rendered on a scheduled basis, for a total annual cost of $558,364.48. Attached is the
original bid tabulation for review.
FUNDING SOURCE:
Funds for this service were budgeted in account 100-44540-312-3 General Fund/
Professional Services/ Park Maintenance.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement posted in the
Fort Worth Star Telegram and the Grapevine Sun on February 3, 2005 and February 10,
2005. Staff issued bid documents to thirteen contractors with six contractors responding.
The bid invitation requested fixed annual pricing for landscape management services
such as mowing, litter removal and chemical treatments of city facilities, parks, and
roadways on a fixed service schedule. The bid specifications stated that the
recommendation for the award would be based on the best overall value for the City and
included considerations such as price, references, experience, equipment,
professionalism and several other factors. The bid specified a one-year contract with
options to renew for four additional one-year periods and allowed pricing to be re-
negotiated at each contract anniversary date.
Council first awarded this contract on March 15, 2005 to O'Donnell's Landscape Service
as primary vendor and to VMC Landscape as secondary vendor. The low bid of
Landscape Consultants of Texas was considerably lower than all other bids and was
rejected due to their unsatisfactory references and that their principal business location
was in Houston, Texas.
�
October 9,2008 (8:46AM)
O'Donnell's Landscape Service, acting as primary vendor, terminated their contract with
the City on May 15, 2005. Since that date, VMC Landscape has been acting as primary
vendor and perFormed satisfactorily.
VMC Landscape has agreed to renew their contract under the same, terms, conditions
with no additional price increases. If renewed, this would be the third of four renewal
options.
Staff recommends approval of a renewal award to VMC Landscape in the annual
amount of$558,364.48.
GR
October 9,2008 (8:46AM)
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