HomeMy WebLinkAboutItem 15 - Portable Toilet Rental ContractMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
YA 1
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
WITH RENEWALS FOR PORTABLE TOILET RENTAL AND
MAINTENANCE
City Council to consider an annual contract for portable toilet rental and maintenance
with MMG Building and Construction Services through an interlocal agreement with the
City of Arlington, Texas.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department for an
annual estimated amount of $100,000.00.
BACKGROUND:
The purpose of this contract is to establish fixed pricing for portable toilet rental and
maintenance used primarily by the Parks and Recreation Department and is available to
various departments on an as -needed basis. The Parks and Recreation Department and
Purchasing reviewed the contract for specification compliance and pricing and
determined that this contract would provide the best service and pricing for meeting the
needs of the City.
Purchases will be made as required and in accordance with an interlocal agreement with
City of Arlington, Texas as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
The City of Arlington, Texas solicited bids on RFB #16-0109, Annual Contract for
Portable Toilet Rental and Maintenance from which they awarded a contract to MMG
Building and Construction Services on June 1, 2016 our current vendor. The bid was
viewed by 28 vendors. Two bids were received with MMG Building and Construction
Services submitting the lowest responsive bid. The contract is for an initial one-year
period with four one-year renewal options.
Staff recommends approval.
MH/LW
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
PORTABLE TOILET RENTAL AND MAINTENANCE
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the City of Arlington, Texas is a qualified agency as authorized by
Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791;
and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with the City of Arlington, Texas and wishes to utilize an established contract for portable
toilet rental and maintenance meeting all State of Texas bidding requirements; and
WHEREAS, the City of Arlington, Texas has established a contract no. RFB #16-
0109 for portable toilet rental and maintenance with MMG; and
WHEREAS, the City of Grapevine, Texas has a need for portable toilet rental and
maintenance; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the contract
for portable toilet rental and maintenance with MMG Building and Construction Services
through an interlocal agreement with the City of Arlington, Texas in an estimated budgeted
amount of $100,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of portable toilet rental and maintenance.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of November, 2016.
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2