HomeMy WebLinkAboutItem 18 - Janitorial Supplies �� � r�
� � �� �
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: SEPTEMBER 16, 2008
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
JANITORIAL SUPPLIES
RECOMMENDATION:
City Council to consider renewal of an annual contract to Empire Paper Company for
janitorial supplies and paper goods to be purchased on an as-needed basis.
FUNDING SOURCE:
Funds are available in account 100-14111 General Fund/Warehouse Inventory.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on June 22, 2006 and June 29, 2006. Bids were issued to six
vendors with one vendor responding. Council first approved this contract at the Council
meeting on August 15, 2006.
The purpose of this bid is to establish fixed annual pricing for the purchase of janitorial
and industrial products on an as-needed basis by the Warehouse. These products are
used primarily by the Facility Services Division of Public Works, but may be used by
other departments as needed.
One bid was received from Empire Paper Company. Empire Paper has provided this
service in the past. Staff called the non-responding vendors to inquire why they did not
bid. Most vendors indicated they were unwilling to offer fixed annual pricing due to
current across the board price increases.
The bid specifications allowed for an initial one-year contract with four, one-year options
to renew. If approved, this would be the second renewal. The specifications also allowed
for contract price adjustments to be considered at each renewal period. These increases
are based on price increases received by the vendor and supported with the attached
written documentation. A number of the items purchased are oil based products that
September 10, 2008 (2:40PM)
have had recent price increases. Attached is a copy of the original pricing and requested
increase for each line item. The overall requested increase is 10%.
Staff recommends approval of the Empire Paper Company renewal offer to establish a
fixed pricing contract for an additional one-year period.
GR
September 8,2008 (10:06AM)
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;'(9/4/2008) Gary Roscher- Document.pdf _ _ Page 14�
Big D ind�stries. Inc.
P.O.Box 82219�5620 S.W.29th Sn'eet
B�G Oklahoma Gry,OK 7314&0219
(405)682-2541 • 1-800-654-4752
Fa�c (4�5J 681�F219
� Emaii:bigd'e'id.[om
Apri121,20Q8
Subje�r Price Increase
Dear Valued G�stomer,
This letter is W mform you of price increasc�on Big D products.Piease take the soonest
opportuniry to ieview the new pria sheet effective June 1,2008.Due w continning
increases on all of our raw materia!costs,we are forced to mcrease o�u price.There are
many increases throughout our price sheet most repnsenting a 5-7%increase.Please take
the soonest oppordnnity to review the new price sheet.We look forward to coatinuing to
do business with yau and if you have any quesrions or«�ncecns please contact us or your
sales represeatative.
Sincerely, �
�\� �v��
obin Whitenxk
M�S Ma��
' ��MEIu1BER
The Expens
on.0 eanina and MaintPnzn�n
..',�"'�� �s.�
�.��-
I� (9/4/2008) Gary Roscher- Document.pdf _ _ _ _ Page 15 �
Big D Industries. Inc.
P.O.Box 82219�5620 S.W.29th Street
B�G Oklahoma Cily,OK 73 1 48-02 1 9
�405►682-2541 • 1-800-654�752
Fax (4d5)681-4219
� E�mail:bigdmd.tan
July 1,2008
Subject:Price Iacreas�8/1/2008
Dear Valued G�stamer,
This letter is to inform you of price increases on Big D p�+oducts.Please take yota earliest
opporlunity to review the addendum to the price sheet effective June 1,2008.The
addendum is effective August I,2008.
Due to continuing increases on our raw maxecial costs,fuel b�freight surcharges,we are
forced to increase our prices.Listed below are some eaamples of our recent cost
increases.
• Non Para Compoaents 17%increase
• Paiadichlorobenzene 30%increase
• Coirugated 13%mcrease
Our raw mat�ial suppliers have increased our costs with little or no notice.Unfortunately
this also meaas we are unabk to give more notice to you,our customers.At this poiat the ��
price increase only affec.KS the Para,Non-Paia and Dry Deodorant Products,representing
betweeu 2-20%mcreases.
Please take the soonest oppordmity to review the new price sheet addendum.We look
forward to continuing to do business with you and if you have any queslions or concerns
please co�act us or your sales x�presentative.
Sia�cerely, ,
��� V`''��
bin Whiteneck
Marketing Manager
«���_��_
Ip
�-"J�"._,:'1
i (9/4/2008) Gary Roscher- Document.pdf Page 2
�
��
A primary responsibility as your wholesale distribution partner is to keep you informed of industry
trends, more specifically,vendor price changes.
Below is a recap of ther'more signficant manufacturer price chanaes reflected
in the Q2 2008 Pricer:
Vendor Name(Prefix) % Price Chanae
❑Amrep/Misty(AMR).....................................................:5-9%
o Ansel{Edmont(ANS)....................................................3-8%
❑Bolt(BLT).....................................................................6-8%on select items
❑Bunn-O-Mafic(BNN) ....................................................10-11% on.select items
a Chicopee(CHI)............................................................5-7%on select items
❑Colgate/Palmolive(CPC) .............................................7-11%on select items
❑Dymon (DYM)...............................................................6-7% on most items
❑Fresh Products(FRS}...................................................3-4% on most items
❑Galaxy Gloves(GLX} ...................................................3-10% on most items
❑GMT(GMT) .................................................................8%
❑Impact Products(IMPC) ..............................................3-11% on most items
❑National Checking Company(NTC)..............................45% on select items �
o Procter and Gamble(PGC)..........................................13-17%on select items
❑Proline Brush (BRU) °
....................................................5/o
❑Rubbermaid Commercial (RCP) ...................................3d% on select iterns
❑San Jamar Dispensers(SAN) .......................................3-6°/a on most items
❑Time Mist(TMS) ..........................................................2-6% on most items
❑Unisan (UNS) ...............................................................8-11%on select items
❑United Receptacle (UN1) ...............................................6-9%on select items
TH1S LIST DOES NOT REPRESENT ALL PRICE INCREASES
' •�-�------...------^--------��- ------• .�u•-..�-..t...
2708 Central Frwy.E
Wlchlta Falls,TX 76301-8050
Dear Valued Customer,
�ificant Increases In raw materlal,packaging and The chemtcal Industry cootlnues to see si€
�e due to the Increased worldwlde demand for transpo►tation rasts. These Increases a�
energy costs.Slnce the end of 2007 crude oil has petroleum products and the escalaUon of
Increased 3296 and natural gas 56%.
implement a prlce tncrease effective for orders Due to these increases we are tor�d to
flnd a new price list enclosed, received on or after July 14,2008.Please
arlcet sftuatlan ts not Ilkely to end soon,as most You should also know that the current m�
reases with the escalating prlces of natural gas �mpanfes are forecasting conUnued Inc
and petroteum.
�upptier relatlonshlps to ensure we are getting the We condnue to aggresslvely manage our s
rlals and packaging components. We remaln best prtces avallable on all raw mate
and efflclency and to managtnc our laeor and dedlcated to increasing our productivfty
' (9/4/2008) Gary Roscher- Document.pdf Page 1 �
� 305 ROCK INDUSTRIAL PARK DRNE
�NTINENTA� B�'°`�°"'�°�°°'`
PH:314�858��30t
CC3MMEqC:;3AL P�i00UCT5
Apri130,2008
Dear Distnbutor:
Ttus is to announce that Contine�rtal Commercial Products will implemern a price
increase effective July i,2008 on its Continental,Glit,Wilen and Disco branded
products. The price increase will be 3%-10'/o across our various produd categories.
This price increase resutts from coatinued increases in our raw material,PackaginS.
distribution and energy costs which we can no longer absorb through our aggressive cost
comainme�programs.
To assist you in implementing this price increas�a report reflecting old and new list
prices by item will be sent to you prior to May 31,2008. Electronic files of this report
may also be obtained by conta.cting M�ce Bn►nson at 800-325-1051,extension 215 or a-
mail at mbrunsoa cornico.com.
.�°�..
'This increase will take effect on all orders placed on or after July 1,2008. Orders
received by 5:00 PM CST on 7une 30,2008 catling for immediate shipmern wilt be
invoiced at current prices.
We appreciate your continued support of Continental Commerciai Products and your
acceptence of this price increase.
Sincerely,
Richard Mazzoli
vice Preside�,Sales&Marketing
Comynentat Commercial Products
,�_ �.... . n� A��i.� _ ��w�•
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', (9/4/2008) Gary Roscher- Document.pdf Page 9 �
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saata�cn�corr,pa�y,�,c..»>o s�c�a�e.r��.oH aa�� «�.�
Ta6 FIBe:1-800.537-8990.Fe%:419-536-8423.Fdx-01'1-DBlnatW:888�83-4666
EleCtrortic Bt�lletin 8oerd:419-897-0939�E-Ma�7: ical.com
Web S¢�vvww.sp�hernlcal.com
�To:A!1 Distributors -
� PRICE lNCREASE
:::*,►
EFFECTIVE WEDNESDAY.JANUARY 14,2008
This i�to pr�aiert Spartan distr�utor associaLes to a price inaease effec�ve Wedr�esdaY.
Jarwary 14.2008.
As distribubor assodates are aware�Spartan Chemical has not lnstiWted a prlce in�xe�ase
since January 16.2006.
In the past two Irear's.w�e're proud af the efforts we've made to mairrtain our oosts.
' SParta�has implemented lebor-saving procedures and mede capital impravemerris tliat
� heve helPed us mainfain our producxion cosis. UnfortunaQely.s�s1-arrtial Inaeeises in the
i raw mafieriais have negafiviely irnpec�ed our costs aF polymers,stufadants,bott�plastic
and cardboard corrtainers,as welt as transportatiott expenses,to fhe poirn where a price
incxeasa is req►�red.
� � The price increase wI9 be 3.5%across the board and witl t�ce effed on Wednesday,
January 14,2008. .
HoPefuRY this pre-announcement wi�assist in your planrang and repro�rnming af
�P��ms. For your convenlence,nera prices wi9 become availabie Nov�eml�r 26
- via the Spertan CFbmicai websifio.www.spartanchemical.com,in Dis6'�w�Servioes/
Teduwlogy Sates Tools.as Exoel or PDF fltes. In addition,we�an to maa you new,
P��P�sd�edutes�proxlmstely ten days prior to Jan�ry 14,2008.
j We want�o fhank you for your continued support,and welcome each and every • ' .
� cpporttrni(y to be of seroic�.
� SPARTAN CHEIAICAL COMPANY,INC.
� ' Stephen H.S1Nigart
Chairman of 1he Soar+d 8 CEO
SHSiNLMAmr
�.SCC 11/O7