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Home My WebLink AboutItem 06 - Surplus Property ��I� � �._.___.'�C� - MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER l�� MEETING DATE: SEPTEMBER 2, 2008 SUBJECT: APPROVAL OF A RESOLUTION FOR THE SALE OF SURPLUS PROPERTY RECOMMENDATION: City Council to consider a resolution declaring the property listed in Schedule "A" as surplus and/or salvage and authorizes their sale through public auction. BACKGROUND: This request is to approve a resolution for the sale of surplus property as listed in the attached Schedule "A". The City currently has multiple crates of used brass water meters that have been replaced. Due to the fact that the price for brass products is at an all-tir�e high, Staff feels that it is in the best interest of the City to proceed with the timely sale of this material to secure the highest profit. This auction is also for vehicles no longer needed after the delivery of replacement vehicles. Replacement Criteria sheets are attached. Staff recommerds approval of the resolution to declare the items listed in the attachment as surplus and to schedule an auction for their disposal. GR � 2�L�c S S � � ��z�� . . �%�� .:�:,,� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE WHEREAS, it has been determined that the City of Grapevine, Texas is in possession of items that are no longer used and of little or no value to the City and are described in the list designated as "Attachment A" ; and WHEREAS, the procedure for notification of the owners of surplus and/or salvage property as outlined in the State of Texas statute has been met. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That all items described in "Attachment A"to this resolution are hereby declared surplus and/or salvage. Section 3. That the City Manager, or his designee, is hereby authorized to schedule an auction for the purpose of offering for sale all items listed in "Attachment A" and to obtain the best value possible for these items. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of September, 2008. APPROVED: ATTEST: ��- APPROVED AS TO FORM: RES. NO. 2 . �y:�� ,.� � ��„ ..� , SCHEDULE "A" LOt #� : 3 crates: 28" x 44" x 44" used Brass Water Meters LOt #2: 1x 1997 Ford F250 Pick Up. 73,219 Miles. Vech #12327. VIN 3FTH25HXVMA35788 LOt#3: 1x 1998 GMC 2500 Pick Up. 68,275 Miles. Vech #12328. VIN 1 GTEC24R6WZ533128 Lot #4: 1x 1998 GMC 2500 Pick Up. 99,129 Miles. Vech #12378. VIN 1 GTGC24R7W2532652 Lot #5: 1x 1994 Chevrolet Flatbed Pick Up. 65,321 Miles. Vech #12324. VIN 1 GBHC34K5RE194763 LOt #s: 1x 1996 Ford Aerostar. 63,219 Miles. Vech #12426. VIN 1 FMCA11 U3TZA86160 LOt #7: 1x 1996 Ford Taurus. 71,015 Miles. Vech #12166. VIN 1FALP52U1TG166874 LOt #$: 1x 1995 Chevrolet�/4 ton Utility Truck 65,867 Miles. Vech #12315. VIN 1 GLGL24K7SZ196868 Lot #9: 1x 1998 GMC 62500 Sierra Pick Up. 59,809 Miles. Vech #12318. VIN 1 GTGC24R3WZ532700 Lot #10: 1x 1986 Clark GPS20 Forklift. 1,039 Hours. Vech #31FL1. VIN GP138MB00996425FA Lot # 11 : 1x 2002 Chevrolet Camaro 75,314 Miles. Vech #09162. VIN 2GIFP22G122147403 City of Grapevine Fleet Replacement Criteria �. Unit: 12327 Make: Ford Style: F250 Model: 1997 Mileage: 68568 Purchase price: $19,000.00 Acquired date: 03/15/97 Ag@: 10 Yrs.7Mos. Lifetime repair cost: $7,215.00 Total Lifetime Maintenance: $9,566.00 Maintenance Percentage of Purchase price: 50% Budgeted FY 07 -2008 � Budgeted Funds: �22,000.00 Department: Parks Maint. Fund Account: 312-3 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Down size to 1/2 ton Reg. Cab pickup including strobes and lightbar City of Grapevine Fleet Replacement Criteria Unit: 12328 Make: GMC Style: 3/4 Ton Model: 1998 Mileage: 62600 Purchase price: $17,694.00 Acquired date: Q4/02/98 Ag2: 9Yrs. 6 Mos. Lifetime repair cost: $5,122.00 Total Lifetime Maintenance: $6,366.00 Maintenance Percentage of Purchase price: 38% Budgeted FY 07 -2008 Budgeted Funds: $23,000.00 Department: Parks Maint. Fund Account: 312-3 Unit meets Replacement Criteria: Yes No Life cycle cost X Mi�eage X Time in Service X Special Circumstances X Note: Replacing with equal including strobes and lightbar City of Grapevine Fleet Repiacement Criteria Unit: 12378 Make: GMC Style: 3/4 PU Model: 1998 Mileage: 99441 Purchase price: $17,694.00 Acquired date: 03/16/98 Age: 9Yrs.7Mos. Lifetime repair cost: $8,650.00 Total Lifetime Maintenance: $10,865.00 Maintenance Percentage of Purchase price: 61% Budgeted FY 07-2008 Budgeted Funds: $22,000.00 Department: Parks Maint. Fund Account: 312-3 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Down size to 1/2 ton Reg. Cab pickup including strobes and lightbar �.��.��,.�.�..,� __ �� , _ :�.��.� �.�<, - City of Grapevine Fleet Replacement Criteria �-` Unit: 12324 Make: Chevrolet Style: 1 ton Flatbed Trk. Model: 1994 Mileage: 63000 Purchase price: $16,000.00 Acquired date: 03/01/94 Age: 13yrs.6Mos. Lifetime repair cost: $10,000.00 Total Lifetime Maintenance: $11,540.00 Maintenance Percentage of Purchase price: 71% Budgeted FY 07-2008 �� Budgeted Funds: $29,000.00 Department: Parks Maint. Fund Account: 312-3 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Down size to 3/4 ton 4 dr. pickup including strobes and lightbar City of Grapevine Fleet Replacement Criteria �H�::. Unit: 12426 Make: Ford Style: Aerostar Model: 1996 Mileage: 61500 Purchase price: $16,580.00 Acquired date: 01/31/96 Ag@: 11 Yrs. 10 Mos. Lifetime repair cost: $7,200.00 Total Lifetime Maintenance: $8,950.00 Maintenance Percentage of Purchase price: 54% Budgeted FY 07-2008 Budgeted Funds: $22,000.00 Department: Recreation Fund Account: 312-4 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Department uses this vehicle in the field as a pickup, does not fit application Replacing with 1/2 ton Reg. Cab pickup � City of Grapevine Fleet Replacement Criteria - - Unit: 12166 Make: Ford Style: Taurus Model: 1996 Mileage: 68000 Purchase price: $15,312.00 Acquired date: 11/29/95 Age: 12 Yrs. 11 Mos. Lifetime repair cost: $7,300.00 Total Lifetime Maintenance: $9,128.00 Maintenance Percentage of Purchase price: 60% Budgeted FY 07-2008 ��`� Budgeted Funds: $18,000.00 Department: Recreation Fund Account: 312-4 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: City of Grapevine Fleet Replacement Criteria Unit: 12315 Make: Chevrolet Style 3/4 PU Model: 1995 Mileage: 63829 Purchase price: $17,000.00 Acquired date: 05/10/95 Age: 12YRS.5MOS. Lifetime repair cost: $8,350.00 Total Lifetime Maintenance: $9,672.00 Maintenance Percentage of Purchase price: 57% Budgeted FY 07-2008 Budgeted Funds: $23,000.00 Department: Parks Maint. Fund Account: 312-3 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Down sizing to 1/2 ton 4dr pickup including strobes and lightbar ,. ;:> � City of Grapevine Fleet Replacement Criteria "�"" Unit: 12318 Make: GMC Sryle: C2500 Flatbed Trk. Model: 1998 Mileage: 56000 Purchase price: $17,694.00 Acquired date: 03/16/98 Age: 9yrs.6Mos. Lifetime repair cost: $8,970.00 Total Lifetime Maintenance: $10,545.00 Maintenance Percentage of Purchase price: 60% Budgeted FY 07-2008 �-�' Budgeted Funds: $23,000.00 Department: Parks Maint. Fund Account: 312-3 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Down size to 3/4 ton reg. cab pickup including strobes and lightbar City of Grapevine Fleet Replacement Criteria Unit: 31FL1 Make: Clark Style: Forkiift Model: 1986 Mileage: 2000 hrs Purchase price: $9,500.00 Acquired date: 01/01/86 Age: 21 Yrs. 10 Mos. Lifetime repair cost: $8,750.00 Total Lifetime Maintenance: $19,275.00 Maintenance Percentage of Purchase price: 200% Budgeted FY 07-2008 Budgeted Funds: $35,000.00 Department: W/W Treatment Fund Account: 531-2 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Speciai Circumstances X Note: City of Grapevine Fleet Replacement Criteria � Unit: 09162 Make: Chevrolet Style: Camaro Model: 2002 Mileage: 63000 Purchase price: $24,000.00 Acquired date: 08/26/02 Age: SYrs.2Mos. Lifetime repair cost: $10,530.00 Total Lifetime Maintenance: $13,240.00 Maintenance Percentage of Purchase price: 52% Budgeted FY 07-2008 `"`� Budgeted Funds: $33,000.00 Department: Police Ops. Fund Account: 209-2 Unit meets Replacement Criteria: Yes No Life cycle cost X Mileage X Time in Service X Special Circumstances X Note: Replacement will accommodate transport of rear seat passenger