HomeMy WebLinkAboutItem 12 - Tree Maintenance Services -.,�,� A
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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
'' FROM: BRUNO RUMBELOW, CITY MANAGER��
MEETING DATE: AUGUST 5, 2008
SUBJECT: AWARD OF RENEWAL OF AN ANNUAL CONTRACT FOR
TREE MAINTENANCE SERVICES
RECOMMENDATION:
City Council to consider renewal of an annual contract to Preservation Tree Services as
primary contractor and to Northwest Services dba Horton Tree Service as secondary
contractor to establish fixed annual pricing for tree maintenance services. Annual
expenditures will be limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds will be limited to the budgeted amount for the following accounts:
100-44540-312-3 General Fund/Park Maintenance/Professional Services
119-44540-312-9 General Fund/Lake-Parks/Professional Services
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on June 14, 2007 and June 27, 2007. The bid was opened
publicly on June 29, 2007.
The purpose of this bid was to establish annual fixed pricing for tree maintenance
services. This service will include all general tree maintenance services.
Invitations to bid were issued to eight vendors with two vendors responding.
Preservation Tree Services, Inc. was the lowest overall bid that met all of the bid
specifications and requirements. Northwest Services dba Horton Tree Service was
awarded as secondary contractor to insure the availability of services during possible
emergencies.
The bid specifications allowed for an initial one-year contract with four;one-year options
to renew. If approved, this would be the first renewal period. Preservation Tree Services
and Northwest Services dba Horton Tree Service has provided this service in the past
with satisfactory results and both agree to renew the contract with no price increases.
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Staff recommends renewal of contract be awarded to Preservation Tree Services as
primary contractor and to Northwest Services dba Horton Tree Service as secondary
contractor for this service.
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JUL-17-08 64 :23 PM HORTON TREE SER�ICE1 817 483 9378 P. 02
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NURTH�AST SERVICES, INC. I
DBA HORTON TREE SERVICE '
N.O. BOX 1185 '
Kennedale, TX 76060 �
$17-572-2334 817-483-9378 Fax �
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C'it:. of Grapcvinc �
Pur •hasing Department �
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P C Box 95104 �
Gr� �evine, Texas 7G099 i
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Dc��r Mr. Roschcr: �
W� would like in renew tl�e contract with the City of Grapevine. Uur pric��s will not
inc� �ase. i
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Plc sc forward thc cantract for my signature. Ple�se note our change of a�tdress with a
ncv P.O. Bor. We have enjoyed our busincss relationship witti the City of�Gxapevinc.
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JUL-23-2008 14:23 PRESERVATION TREE SERVICE 2145262295 P.002
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PYeSe2"V'1fI011 TREE SERVICES, INC.
660 Preston Forest Center, # 137
Dallas TX 75230
214.528.226b, Fax 214.528.2295
www.o reserv a ti o ntre e.co m
July 23, 2008
Mr. Gary Roscher
City of Grapevine Sent via fax & US Maii
501 Shady Brook Drive, Room #108
Grapevine, Texas 76099
Re: Letter dated July 16, 2008 — City of Grapevine ContractlTree
Main#enance Services
We are in receipt af your letter dated 07/16/008. Piease be advised, we do wish
to renew our annual contract. �
All pricing shoufd be awarded at the same levels as last contract year.
Pricing Schedule:
01 Pruning: $110.00 per 1 hour
2 Man Crew
1 Climber, 1 Ground Person �
02 Pruning $165.00 per 1 hour
2 Climber, 'i Ground Person
03 Tree Removal $100.00 per 1 hour
2 Man Crew
1 Climber, 1 Ground Person
04 Tree Remova[ $150.00 per 1 hour
3 Man Crew
2 Climber, 1 Ground Person
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JUL-23-2008 14:23 PRESERVATION TREE SERVICE 2145282295 P.003
05 Tree Removal N/A N/A
Bucket Truck, Operator;
(1} Ground Person
06 General Services $4.00 per 1 inch
Stump Grinding
07 Generai Services $0.00 no charge
Disposal Fee (Truck = 14 CY}
08 Tree Fertilization $5.00 per 1 DBH
We thank you in advance for your consideratian.
S' rely, �
ltl(�,u� 1�� , r�l�2,,�,�„_�
Pauline M. Glenn
Vice President, Administration
cc: Aubrey J. Thibodeaux, Operations Manager
Certified Arborist, TX#1068-A
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Total P.003