HomeMy WebLinkAboutItem 15 - Sports Field LightingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 3, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
SPORTS FIELD LIGHTING
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of sports field lighting
from Musco Sports Lighting, LLC through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (Buyboard) and to appropriate funds from
the unappropriated balance of the Quality of Life Fund that will be reimbursed by the
Grapevine - Southlake Soccer Association.
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Funding for this purchase is currently available in the following accounts for a total
amount not to exceed $811,714.00.
• Account 121 - 48899 - 312 -14- 000040 - $250,000.00
• Account 121 - 48899 - 312 -14- 000041 - $270,000.00
• Account 121 - 48899 - 312 -14- 000048 - $25,503.00
• Unappropriated balance - Quality of Life Fund - $266,211.00
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Musco Sports
Lighting, LLC under BuyBoard contract number 423 -13, Parks & Recreation Equipment
& Field Lighting Products & Installation. The Parks & Recreation Department staff and
Purchasing reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best product and pricing for meeting the
needs of the City. The Interlocal Participation Agreement satisfies all bidding
requirements under the Texas Local Government Code.
This purchase replaces the lighting at Oak Grove softball fields 1 & 2, soccer fields 2 & 3
and adds lights on soccer fields 1 & 4. The Grapevine - Southlake Soccer Association
11/25/2013 (4:50:42 PM)
will reimburse the City for the additional lights on soccer fields 1 & 4 in the amount of
$266,211.00. The association will give the City $150,000.00 upon approval of the
lighting for the soccer fields and pay the remaining $116,211.00 in equal payments over
a 10 year period.
Staff recommends approval
KM /BS
11/25/2013 (4:50:42 PM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SPORTS FIELD LIGHTING THROUGH AN ESTABLISHED
INTERLOCAL PARTICIPATION AGREEMENT AND TO
APPROPRIATE FUNDS FROM THE UN- APPROPRIATED
BALANCE OF THE QUALITY OF LIFE FUND AND
PROVIDING AN EFFECTIVE DATE
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WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #423 -13, Parks & Recreation Equipment & Field Lighting Products &
Installation with Musco Sports Lighting, LLC; and
WHEREAS, the City of Grapevine, Texas has a need to replace the sports field
lighting at Oak Grove Park; and
WHEREAS, the Grapevine-South lake Soccer Association has requested the lighting
of two additional soccer fields at the Oak Grove Soccer Complex and has agreed to fund
the purchase and installation of the lights and reimburse the City of Grapevine for these
improvements; and
WHEREAS, the City of Grapevine has sufficient funds in the unappropriated
balance of the Quality of Life Fund.
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of sports field lighting from Musco Sports Lighting, LLC through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) for an amount
not to exceed $811,714.00 with $266,211.00 to be reimbursed to the City by Grapevine -
Southlake Soccer Association.
Section 3. That the City Council of the City of Grapevine authorizes the
expenditure and the appropriation of $266,211.00 from the Quality of Life Unappropriated
Fund Balance.
Section 4. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said lighting.
Section 5. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of December, 2013.
ATTEST:
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RES. NO. 2