HomeMy WebLinkAboutItem 18 - Portable Gas Detection DevicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER\
MEETING DATE: DECEMBER 3, 2013
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR A
SUPPLY AND MAINTENANCE AGREEMENT FOR PORTABLE
GAS DETECTION DEVICES
RECOMMENDATION:
City Council to consider approval for the renewal of an annual contract for a supply and
maintenance agreement for portable gas detection devices with Safeware, Inc. through
an established Cooperative Purchasing Agreement with U.S. Communities.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100 - 43465 -210 -1
(Miscellaneous Equipment Maintenance) in the amount not to exceed $16,350.00.
BACKGROUND:
This purchase will be made in accordance with an existing Cooperative Purchasing
Agreement with the Government Purchasing Alliance, U.S. Communities, as allowed by
the Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
A resolution considering the initial contract for portable gas detection devices was
approved by Council on December 4, 2012.
Bids were taken by the Cooperative and a contract was awarded to Safeware, Inc. The
Cooperative Purchasing Agreement satisfies all bidding requirements under the Texas
Local Government Code. If approved, this will be for the first annual renewal of the two,
one -year renewal options available.
The purpose of this contract is to establish fixed annual pricing and maintenance for
portable gas detection devices that will allow firefighters to monitor hazardous
environments. These devices will update, replace and expand the gas monitoring
capabilities of the Fire Department. The new devices will replace several broken and out
of date devices that are eight to nine years old.
The Purchasing and Fire Department staff reviewed the contract for specification
compliance and determined this annual contract would provide the best product, service
and pricing for meeting the needs of the City. Safeware, Inc. has agreed to renew the
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contract with no increase in pricing and has provided this service to the City in the past
with successful results.
Staff recommends approval.
JS /LW
11/25/2013 4:23:56 PM