HomeMy WebLinkAboutItem 11 - Oak Grove Ballfield Complex �J�eY�.y- i�i`�'. 5';' �� ..
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER� '� �;�'
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MEETING DATE: MAY 20, 2008
SUBJECT: APPROVAL OF THE BASE BID AND ALTERNATES 1
THROUGH 5 AND CHANGE ORDER DEDUCT #1 WITH
WORKMAN COMMERCIAL CONSTRUCTION FOR THE
RENOVATION OF THE OAK GROVE BALLFIELD COMPLEX
RECOMMENDATION:
City Council to consider approval of the base bid and alternates 1 through 5 with
Workman Commercial Construction Services for the renovations of the Oak Grove
Ballfield Complex in the amount of $9,750,000. The Council will also consider Change
Order Deduct #1 in the amount of $1,253,720 making the total contract with Workman
Commercial Construction $8,496,280. The bid tabulation and Change Order are
attached for review.
FUNDING SOURCE:
Funds are anticipated to be from current and subsequent year's budgets in the following
account 121-48850-312-07-000002 Council Quality of Life Fund/Improvements Other
Than Buildings in the amount of $9,750,000.
BACKGROUND:
Bids were opened on May 1, 2008 with a total of four contractors submitting bids for the
project. Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in
the Fort Worth Star Telegram on April 13, 2008 and April 20, 2008.
The renovation of the Oak Grove Ballfield Complex is the first major "Quality of Life"
project utilizing the sales tax increase approved by the citizens of Grapevine in
November of 2006. The initial project was the redesign/redevelopment of six of the nine
ballfields at the complex and a restroom/concession facility, parking and landscaping.
The estimated cost of these improvements was $5 million. However, in meetings with
the youth athletic associations regarding the proposed improvements, the associations
requested tha# drainage improvements be included to two of the other fields and that the
outfield fence on one of those fields be extended. The associations also requested that
the one remaining field be renovated. Additional parking on the north side of the park
was also added to the scope of the project.
May 15, 2008 (1:30PM)
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The Council also approved two additional items expanding the scope of the project. The
first item is the pumping system to irrigate the ballfields utilizing raw water from Lake
Grapevine. The pumping system is currently in the design phase and the estimated cost
is $675,000. The other item approved by the Council is the transplanting of the trees at
the complex. The estimated cost for this project is $110,000.
In an effort to lower the cost of the project prior to opening the project up for bids, staff
pulled items from the specifications such as play equipment, benches, tables, trash
receptacles, pavers, irrigation controllers and drinking fountains, saving the City an
estimated $270,000. These items can be purchased directly frorn the State Buy Board.
The total cost of these items is $523,002 and includes installation.
Staff met with officials from Workman Commercial Construction to see how the cost of
the project could be lowered. The contractor has agreed to remove the ballfield lighting
system, Buffalo grass and sod installation from the contract for Change Order #1 of the
project. The amount of the Change Order is $1,253,720. Staff will order these items
directly from the vendors and the cost will be $841,322, including installation. This saved
the City $412,398. Staff is still working with the contractor to see if there are other ways
to save money on the project.
Staff met with the Council Facilities Committee and the design consultant on May 13th to
discuss the bids and cost estimate for the project. According to the consultant, the rapid
rise in the cost of fuel, steel, concrete and PVC pipe were the main reasons why the
project came in over the estimate.
In closing, the Council Facilities Committee and staff recommend the Council approve
the base bid and alternates 1 through 5 with Workman Commercial Construction in the
amount of $9,750,000 and Change Order Deduct #1 in the amount of $1,253,720.
DE
May 16,2008 (8:51AM)
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Page 1 of 2
Joe Moore - Fwd: FW: FW: Requested Deducts
�:8:��' �,'�� .:..-� :. ��- " . ..�� .. ..,. . . "�'s'w".`.�.�, ,;. �f���.'iY.�" .. ...,��,�.._�_.�:� ..:... . .. . .. . ���"'y-"�d�� �.
��
From: Kevin Mitchell
To: Doug Evans; Joe Moore
Date: 5/14/2008 8:16 AM
Subject: Fwd: FW: FW: Requested Deducts
These are the deducts that add upt to $ 1,253,720
Kevin R. Mitchell
Parks Superintendent
P.O. Box 95104
Grapevine, TX 76099
817-410-3347
817-410-3051 (fa�
kmitchell a�grapeyinet_exas.gov
www.gypard.com
»> "David Dawson" <ddawson@workmancommercial.com> 5/12/2008 5:02 PM »>
�,
�
Item #67A - Deduct$997,920
Musco spots light package - Musco pre-cast concrete bases, Galvanized steel poles w/anchor bolts, UL listed
remote electrical component enclosures, Pole length wire harness, Factory aimed and assembled luminaries,
Service platforms, steps and cables, 400MH security fixtures, Musco control link, control & monitoring system for
flexible control and solid management, Lighting contactors, and panels.
Alternate#4
Provision and procurement of the pole steps and platforms are no longer in our scope with the deducts given in
either item#67A of item#676. We do still have labor to install these steps and platforms in Item #67A. If labor to
install the steps and platforms is not required of us, please deduct$10,800.
Item #106 - Deduct$170,000
F&I Turfalo Plugs
Item #108 - Deduct$75,000
Installation and Sanding of Owner Provided Ballfield Sod.
�,�.�,,::
Kevin - Please do not hesitate to call if you have any questions. If you guys are putting anything together over ����
the weekend and need anything, you have my cell number below and I'd be happy to help out or provide any
file://C:�Documents and Settings\wsid1351\Local Settings\Temp\GW}OOOOI.HTM 5/14/2008
Page 2 of 2
information. Again, we appreciate this opportunity and look forward to working with you and your design team.
Thank You,
David Dawson
Workman Commercial
Estimator- DFW
817-635-2700 ext 203
817-635-2705 fax
817-825-1640 mob
file://C:�Documents and Settings\wsid1351\Local Settings\Temp\GW}00OO1.HTM 5/14/2008