HomeMy WebLinkAboutItem 09 - Central Irrigation System Controllers and Parts ���� �
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: APRIL 1, 2008
SUBJECT: APPROVAL OF A RESOLUTION TO RENEW A SOLE SOURCE
CONTRACT FOR THE PURCHASE OF CENTRAL IRRIGATION
SYSTEM CONTROLLERS AND PARTS
RECOMMENDATION:
City Council to consider approval of a resolution to renew an annual contract with fixed
annual pricing to Interspec, Inc., a sole source provider for central irrigation controllers and
parts. Total annual expenditures will not exceed the budgeted amount of$50,000. A copy
of the annual pricing from Interspec, Inc. is attached.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74015-051 Parks
Maintenance/Capital Replacement/Irrigation Replacement.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chaptzr 252, Subchapter B, Section 252.022 (a).
Council approved a resolution considering Interspec, Inc., a sole source vendor on
February 20, 2007. Interspec, Inc. is the only certified irrigation reseller of the controlters
and parts compatible with the system currently in place. Use of any other type of
controller/part would require replacement of the system. This request is to renew the
current contract for an additional one year period with a 2.6% increase in price due to an
increase in raw materials, mainly brass. The attached pricing from Interspec, Inc. will
remain firm for one year, and the controllers and parts will be purchased on an as-needed
basis. Interspec, Inc. has provided this service in the past with satisfactory results.
Staff recommends approval to renew an annual contract with fixed annual pricing to
Interspec, Inc.
GR
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Ira�erspec LLC
Part Number Description 2007 Price 2008 Price
�-420-M CPU 420 with DPSK Modem $2,600.45 $2,600.00
2 IS-BM-15-AC-01 Meter, Arad 1.5" 1=1 $480.52 $616.00
3 IS-BM-15-AC-10 Meter, Arad 1.5"AC 1=10 $480.52 $616.00
4 IS-BM-15-DC-01 Meter, Arad 1.5" DC Latchin 1=1 $575.12 $645.00
5 IS-BM-15-DC-10 Meter, Arad 1.5" DC Latchin 1=10 $575.12 $645.00
6 IS-BM-20-AC-01 Meter, Arad 2" 1=1 $560.30 $616.00
7 IS-BM-20-AC-10 Meter, Arad 2" AC 1=10 $560.30 $616.00
8 IS-BM-20-DC-01 Meter, Arad 2" DC Latchin 1=1 $624.50 $645.00
9 lS-BM-20-DC-10 Meter, Arad 2" DC Latchin 1=10 $624.50 $645.00
10 IS-BM-30-AC-10 Meter, Arad 3" 1=10 $1,005.65 $1,050.00
11 IS-BM-30-AC-100 Meter, Arad 3"AC 1=100 $1,005.65 $1,050.00
12 IS-BM-40-AC-10 Meter, Arad 4" 1=10 $1,556.46 $1,560.00
13 IS-BM-40-AC-100 Meter, Arad 4"AC 1=100 $1,556.46 $1,560.00
14 IS-BM-60-AC-100 Meter, Arad 6"AC 1=100 $3,685.66 $3,690.00
15 IS-C1A-RU-SS IRRlcom AC 12/2 UHF, Green SS Enclosure w/Sur e $2,590.00 $2,590.00
16 IS-C1 D-RU-SO IRRlcom AC 12/2 UHF, Green Solar Enclosure $2,710.00 $2,710.00
17 IS-C2A-RU-SS IRRlcom AC 24/4 UHF, Green SS Enclosure w/Sur e $3,380.00 $3,380.00
18 IS-C2D-RU-SO IRRlcom AC 24/4 UHF, Green Solar Enclosure $31.25 $3,125.00
19 IS-C3A-RU-SS IRRicom AC 36/6 UHF, Green SS Enclosure w/Sur e $5,649.49 $5,460.00
20 IS-C4A-RU-SS IRRlcom AC 48/8 UHF, Green SS Enclosure w/Sur e $6,112.00 $6,112.00
21 IS-CM-UK Central Up rade Kit, 2-CPU MB, RC $3,590.52 $3,590.00
22 IS-GDS215U2 Radio Kit, UHF Midland $750.24 $750.00
23 IS-KT Ke board Terminal w/Case $595.05 $595.00
24 IS-M1A-U4N-OU-SS Moscad IRRinet AC 16/4 UHF HP, CMU, Green SS Enclosure $8,687.00 $8,687.00
?"' 'S-M2A-U4N-OU-SS Moscad IRRInetAC 32/8 UHF HP, CMU, Green SS Enclosure $9,572.00 $9,572.00
�, .3-M3A-U4N-00-SS Moscad IRRinet AC 48/12 UHF Green SS Enclosure w/Sur e $10,572.00 $10,572.00
27 IS-M4A-U4N-OU-SS Moscad IRRlnet AC 64/16 UHF HP, CMU, Green SS Enclosure $11,699.00 $11,699.00
28 IS-M5A-U4N-OU-SS Moscad IRRinet AC 80/20 UHF HP, CMU, Green SS Enciosure $12,973.00 $12,973.00
29 IS-S1A-RU-SS Sorpio AC 8/2 UHF, Green SS Enclosure w/Sur e Protection $2,716.71 $2,716.71
30 IS-S1A-RU-WS Sorpio AC 8/2 UHF, Radio, Wall Mount Enclosure w/Sur e Protection $2,935.75 $2,935.75
31 IS-S1D-RU-SO Sorpio DC 8/2 UHF, Green SS Solar Pedestal Enclosure $2,991.80 $2,991.80
32 IS-S2A-RU-SS Sorpio AC 16/4 UHF, Green SS Enclosure w/Sur e Protection $3,132.75 $3,132.75
33 IS-S2A-RU-WS Sorpio AC 16/4 UHF, Radio, Wall Mount Enclosure w/Sur e Protection $3,284.23 $3,284.23
34 IS-S2D-RU-SO Sorpio DC 16/4 UHF, Green SS Solar Enclosure $3,159.06 $3,159.06
35 IS-S3A-RU-SS Sorpio AC 24/6 UHF, Green SS Enclosure w/Sur e Protection $4,715.65 $4,715.65
36 IS-S3A-RU-WS Sor io AC 24/6 UHF, Custom Enclosure w/Sur e Protection $4,058.04 $4,058.04
37 IS-S4A-RU-SS Sorpio AC 32/8 UHF, Green SS Enclosure w/Sur e Protection $5,409.71 $5,409.71
38 IS-S4A-RU-WS Sorpio AC 32/8 UHF, Radio, Wall Mount Enclosure w/Sur e Protection $4,428.53 $4,428.53
$131,634.99 $135,20123
2.6%
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RESOLUTION NO. rv _�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF IRRIGATION
CONTROLLERS AND PARTS AND AUTHORIZING THE CITY
MANAGER OR THE MANAGER'S DESIGNEE TO EXECUTE
SAID DOCUMENTS AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is in need of purchasing irrigation
controllers and parts for the City Irrigation System on an as needed basis; and
WHEREAS, Interspec, Inc. is the only known vendor who can supply replacement
controllers and parts that are compatible with the existing irrigation system; and
WHEREAS, sole source procurements are listed as an exception to the normal
bidding procedure under Local Government Code Chapter 252, Subchapter B, Section
252.022 (a).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS: ,,,�
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Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
establishment of an annual contract to purchase irrigation controllers and controller parts
from Interspec, Inc. on an as needed basis and in accordance with the attached price list.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1 st day of April, 2008.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2