HomeMy WebLinkAboutItem 09 - Utility Vehicle ,i-�';�� �'
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM: BRUNO RUMBELOW, CITY MANAGER '��
MEETING DATE: MARCH 4, 2008
SUBJECT: APPROVAL OF THE PURCHASE OF A UTILITY VEHICLE
WITH SPRAYER FOR PARKS MAINTENANCE
RECOMMENDATION:
City Council to consider approval of the purchase of a Utility Vehicle with a 200 Gallon
TurF Sprayer from Austin TurF and Tractor in the total amount of$22,827.75.
FUNDING SOURCE:
Funds for this service are budgeted in account 325-48860-312-08 Capital
Equipment/Machinery and Equipment/Parks Maintenance in the amount of$37,000.
BACKGROUND:
In accordance with purchasing policy, Staff solicited written quotations for this purchase.
House Bill 3506 raised the formal bid limit requirement from $25,000 to $50,000.
Effective September 1, 2007, formal bids and advertisements are not required for
purchases under $50,000.
This purchase is for a 2008 Utility Vehicle with a 200 Gallon Sprayer for the Parks
Maintenance Division. This unit will replace a unit that is over nine years old, has
documented safety concerns and has parts that are hard to find or obsolete. This unit
meets the current repfacement criteria of time in service and special circumstances. The
fleet replacement criteria worksheet is attached for review. Council previously approved
this vehicle for purchase during this fiscal year.
Request for quotations were sent to five vendors with three vendors responding. The
lowest quotation was received from Austin Turf and Tractor. This vendor met all of the
specification requirements and is qualified to receive an award. A copy of the bid
tabulation is attached for review.
Staff recommends approval to award an order to Austin Turf and Tractor for the
purchase of the Utility Vehicle in the total amount of $22,827.75.
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February 27, 2008 (4:24PM)
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����� �e���ce�a�r�r: �;.°�x�;ii�.
_ - E����3: �2+�SF�
�1!�ake: Toro
S±ule: n/a
�Acdel: t�Jcrkman 330D
�/:���age: 709 hrs.
�ur��ase price: $19,484.�i;
P,cauArec! date: 04i10i98
ti.0?: syrs. smos.
f_�fe±ime repai�CGSt: $3,7_2�.00
�otn' d_ife�ime ���ainten�nre: $3,8��.00
f�^ai^terance Percentage
of o�archase price: i 9%
�t.i�'�e�ed �Y G' -2�08
Bi;c�geted Funds: $37,OG0.00
�'�e�a�rrert: F'arks Niaint.
Fur?c P,c;,oun,. 312-3
�,E�st me��� ��placemert Cr�teri�: Yas kV�
Life cycle cost X
Mileage J�;
Time in Serv��e X
Spe�ial
G�rcumstances X
��E�A�:
��rks Superir..tendent h�s doc�r�ente� obsolescenes, I(71�Jf�C.iC3�'iY ?nG'� �a�2?'� GO�'C?ff1S Of
tt!ss pie�e cf equipment.
�'re� �l�raaer has neted �ar:s l��ar� }c find and obsolete.
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