HomeMy WebLinkAboutItem 08 - Surplus Property ����`� s<f
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: FEBRUARY 5, 2008
SUBJECT: CONSIDER APPROVAL OF A RESOLUTION FOR THE
DONATION OF LAPTOP COMPUTERS TO THE MINEOLA,
TEXAS POLICE DEPARTMENT
RECOMMENDATION:
City Council to consider a resolution for the donation of 10 mobile laptop computers and
associated hardware to the City of Mineola, Texas Police Department. Please see the
attached letter from the City of Mineola regarding the proposed donation.
BACKGROUND:
The City of Grapevine Police and Fire Departments recently replaced 40 rugged laptop
computers. The computers are no longer needed in the Department operations and the
City Council authorized their replacement through budget approvals. On November 6,
2007, Council authorized donation of 14 of the laptops to Hopkins County.
The City has recently received a request from the City of Mineola, Texas for a donation
of 10 of the remaining 26 laptops. The laptop computers are a specialized rugged type
that would not be readily used by other City departments. To be used by other
departments, the computers would have to be re-configured at an additional cost to the
City. The City of Mineola is trying to upgrade their communications system and need
laptop computers as part of the system.
Surplus computers would normally be sold at auction. Historically, technology equipment
has sold for very little value at auction. During recent auctions in the summer of 2005
and spring of 2006, the City received an average of$40.00 per computer sold.
Because of the low value of this type of equipment sold at auction, Staff believes the
equipment would have more value in goodwill by granting the City of Mineola's request
and donating the equipment to their program.
Staff recommends approval of the request to donate the computers and associated
hardware to the City of Mineola, Texas.
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January 23,2008 (8:31AM)
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JAN-3-2008 11:23 FROM: T0:1817410306621 P. 1
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January 3, Zoas
City of Grapevine
307 W. Da11as Rd.
Grapevine,TX. 76051-5055
Attention Charles Dent
To whom it may concern,
�, Our agency was informed that your police department has upgraded with new in car mobile
laptap units and possibly have some of the old units left. Our department like many other smaller
agencies is limited on resources and manpower thus relying on donations from outside
agencies. Our depa.rtment is in need of ten laptop units to outfit our patrol vehicles. I am not sure
of how many units are still available but any number would be greatly appreciated. The laptops
would be used by the Mineola Police Department and its officers in the daily operations of
performing our offtcial duties for the City of Mineola.
If there is any additional information needed from th.is department to complete this process ,
please do not hesitate to contact me.
On bet�alf of the City of Mineola and the Mineola Police Department,I would personally like to
thank you for your consideration in#o this request.
Respectfully,
�.���
Charles Bittner
Chief of Police
City of Mineola
mineol�pd@mineola.cam
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P.O. Box 179
300 Greenville Hwy. 903-569-6294
Mineola, Texas 75773 Fax: 903-569-0778
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY
SURPLUS AND/OR SALVAGE; PROVIDING FOR THE
DONATION OF SAID PROPERTY TO THE CITY OF
MINEOLA, TEXAS AND PROVIDING AN EFFECTIVE DATE
WHEREAS, it has been determined that the City of Grapevine is in possession of
surplus and/or salvage property; described as computer equipment; and
WHEREAS, the computer equipment would be of use to the City of Mineola, Texas
to be used to upgrade Mineola's communications system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the following items are declared surplus and are donated to the �
City of Mineola, Texas. �:
10 Each Laptop Computers and associated Hardware
Section 3. That the City Manager, or his designee, is authorized to make the
above items available to the City of Mineola, Texas.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of February, 2008.
APPROVED:
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ATTEST:
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APPROVED AS TO FORM:
..AdM`A.aM�'
RES NO. 2