HomeMy WebLinkAboutItem 16 - Network Equipment Hardware o��� � -_/�
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: JANUARY 15, 2008
SUBJECT: APPROVAL OF THE PURCHASE OF NETWORK EQUIPMENT
HARDWARE FOR THE IT DEPARTMENT
RECOMMENDATION:
City Councii to consider approval of the purchase of network equipment hardware from
Cisco Systems in the total amount of$60,464.25.
FUNDING SOURCE:
Funds are available in accounts:
325-48860-101-07-0009 Capital Equipment/Machinery Equipment Fund/Machinery and
Equipment/FY 2007 Capital Equipment/Information Technology
325-48860-101-8 Capital Equipment/Machinery Equipment Fund/Machinery and
Equipment/Equipment Purchases 2008/Information Technology
BACKGROUND:
This purchase will be made in accordance with Texas Government Code Chapter 2054,
Subchapter 2054.003 (a) and Subchapter 2054.0565 (b). This purchase is authorized
under these statutes as contracts established by the State of Texas Department of
Information Resources. Under this statute "A political subdivision that purchases an item
or service using a contract under this section satisfies any other law requiring the
political subdivision to seek competitive bids for that item or service". The Texas
Department of Information Resources established a contract with Quest
Communications under contract number DIR-SDD-248. Although not required by the
statute to ensure competitive pricing and establish the best value for the City, staff
solicited four quotations for this equipment. A bid tabulation of the results is attached for
review.
The equipment being purchased will be used to upgrade the Police Data Center for use
in public safety information. The existing equipment is not sufficient to handle the
volume of data currently being processed. The equipment will allow current data to be
processed faster and allow room for future expansion. The equipment was previously
approved by the Council for purchase during this fiscal year.
January 9, 2008 (3:05PM)
Staff solicited four quotations from certified Cisco distributors for this equipment with all
�'� four vendors responding. The lowest quotation received that met all of the specification
requirements was from Quest Communications. The pricing offered by Quest was from
the contract established by the Texas Department of Information Resources.
Staff believes that this offer represents the best value for the City and recommends
approval to purchase the equipment from Quest Communications in an amount not to
exceed $60,464.25.
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January 9,2008(3:05PM)
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