HomeMy WebLinkAboutItem 16 - Ford Trucks MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 19, 2012
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE SIX 2012
FORD TRUCKS FOR THE PUBLIC WORKS AND PARKS AND
RECREATION DEPARTMENTS
RECOMMENDATION:
City Council to consider approval of a resolution to purchase six Ford trucks for the
Public Works and Parks and Recreation Departments from Caldwell Country through a
cooperative agreement with the State of Texas Co-op Purchasing Program.
FUNDING SOURCE:
Funding for this purchase is currently available in FY2012 (Capital Equipment/Machinery
Purchase Fund/Motor Vehicles) Accounts 325-48910-415-12 Public Works-Traffic, 325-
48910-118-12 Public Works-Facilities, 200-48910-530-1 Public Works-Water and 325-
48910-312-12 Parks, total cost not to exceed $142,376.00.
BACKGROUND:
This purchase will be made in accordance with an existing Cooperative Agreement with
the State of Texas Co-op Purchasing program as allowed by Texas Local Government
Code, Sections 271.081, 082 and 083, State Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Caldwell Country.
The Cooperative Purchasing Agreement satisfies all bidding requirements under the
Local Government Code.
Council approved the Vehicle and Equipment Replacement list for FY2012. This list
includes the replacement of units from Parks, Public Works Traffic, Public Works
Facilities and Public Works Water. These units meet the Fleet Replacement Criteria in
life cycle cost, time in service, and special circumstances. These units are used in the
day to day operations for the Parks and Public Works Departments. The Fleet
Department reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best product and pricing for meeting the
needs of the City.
Staff recommends approval.
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RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SIX
2012 FORD TRUCKS THROUGH AN ESTABLISHED
COOPERATIVE AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Sections
271.081, 271.082 and 271.083 to purchase an item under state contract therefore
satisfying any state law requiring local governments to seek competitive bids; and
WHEREAS, the State of Texas TxSmartBuy term contracts are a qualified
purchasing cooperative program as authorized by Section 271.082 of the Texas Local
Government Code; and
WHEREAS, the City of Grapevine, Texas, has established a Cooperative
Agreement with the State of Texas, # M2201 and wishes to utilize a contract meeting all
State of Texas requirements; and
WHEREAS, the State of Texas has an established TxSmartBuy term contract 071-
A21#2011-021 for Fleet Trucks with Caldwell Country as the primary contract holder.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of six 2012 Ford trucks for the Public Works and Parks and Recreation Departments at a
cost of$142,376.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said motor vehicles.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of June, 2012.
APPROVED:
ATTEST.
APPROVED AS TO FORM:
RES. NO. 2