HomeMy WebLinkAboutItem 08 - Utility Bill Printer Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER A
MEETING DATE: DECEMBER 6, 2016
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR UTILITY
BILL PRINTING, MAILING AND OFFSET PRINTING SERVICES
RECOMMENDATION:
City Council to consider renewal of the annual contract for utility bill printing, mailing and
offset printing services with DataPros through an Interlocal Cooperative Agreement with
the City of Plano, Texas.
FUNDING SOURCE:
Funds are budgeted in account 200-44540-530-3 (Professional Services) and 200-42261-
530-3 (Postage) in an annual estimated budgeted amount of $90,000.00.
BACKGROUND:
The purpose of this contract is to establish fixed annual pricing for printing and mailing of
the customer's monthly utility bills.
This purchase will be made in accordance with an existing interlocal cooperative
agreement with Plano, Texas as allowed by Texas Local Government Code, Section
271.101 and 271.102, Cooperative Purchasing Program.
Plano solicited requests for proposals#2012-264-C for Utility Bill Printing, Mailing & Offset
Printing Services in FY2012-13. Out of 2,698 RFP notifications sent there were 12 bids
submitted. Based on the reviews made by members of the Plano evaluation team, CSG
Systems, Inc., who is now DP2 Billing Solutions, LLC dba, DataPros, ranked the highest
in the overall scoring. The contract was awarded by Plano City Council on December 18,
2012. The Utility Billing Office staff and Purchasing reviewed the contract for specification
compliance and determined that this annual contract would provide the best service and
pricing for meeting the needs of the City. The contract term was for an initial one-year
period with two one-year renewal options. This request is for the final annual renewal
option available.
Staff recommends approval.
TF/BS