HomeMy WebLinkAbout2012-07-16 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, JULY 16, 2012
6:30 P.M.
BOARD ROOM - 1201 MUNICIPAL WAY
11. Oath of Office
IV. Citizen Comments
V. Election of Officers
VI. Consideration of Minutes
A. April 16, 2012
VH. Old Business
A. Update on Tagging Project
B. Update on New Automation Project
C. Update on 2012-2013 Budget
VIII. New Business
A. Discuss Updating Long Range Plan
IX. Miscellaneous Reports and/or Discussions
A. Report on Grant Opportunity
B. Next Meeting - October 15, 2012
X. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED TIES 11"' DAY OF JULY, 2012 AT 5:00 P.M.
LIBRARY DIRECTOR
Minutes
Grapevine Public Library Board Meeting
July 16, 2012
I. The meeting was called to order at 6:33PM,
Attendees: Lynda Brown, Janice Cook, Susan Peabody, Bruce Rider, Fred Sheffler, Debbie Venable,
and new member Jason Henderson. Chris Coy, City Council Liaison, and Janis Roberson, Library
Director, were also present.
II. Oath of office to: Susan Peabody, Fred Sheffier, Bruce Rider, and Jason Henderson
III. Welcome New Member: Jason Henderson
IV. Citizen Comments: None
V. Election of Officers: Chair — Janice Cook
Secretary — Susan Peabody
VI. The minutes from the April 16, 2012 were approved as written,
VII. Old Business
A. Update on Tagging Project — Complete! (Started April 14 and completed on June 15,)
Very positive feedback; 58 volunteer hours, 9 volunteers in addition to staff; about
180,000 items tagged once the collection was reviewed.
B. Update on New Automation Project— On the day after tagging was completed, the
policies were defined for new automation program. On July 25, the test database will be
loaded so that the staff can do end-user testing. Training will continue. Closing time on
September 23d through the morning of September 27th is migration date with the project
"GoLive" scheduled for September 27b. City-wide notification has been sent by Janis.
Additional notification will be given. The library will not close during the migration, but
services will be limited.
C. Update on 2012-2013 Budget — Handout provided. Janis reviewed each line with the
board. It has been submitted to the City Manager and it has been reviewed. It will go to
the Council later this month. Janis rearranged some of the library positions so that the
part-time Young Adult position could be hired. Some savings will occur in operating
supplies due to RFID tag costs decreasing thanks to new automation system. Research
underway on expanding the opportunity for "ebooks". TLA is in Fort Worth this year and
Janis wants all her staff to attend it. Overall, a minimal (1.71 %) change to the proposed
budget.
VIII. New Business
A. Discuss Updating Long Range Plan — (Reviewed every fifth year.) Janis distributed a
handout of the plan. She has updated it with known accomplishments and offers the plan
for the Board's review. Send questions and suggestions to Janis prior to the October
Board meeting,
IX Miscellaneous Reports and Discussions
A. Report on Grant Opportunity — In late June, Janis received a call from a manager at the
BestBuy at Grapevine Mills Mall about a $6K-$ I OK opportunity for a non-profit to apply
for a technology grant to support teens. Since AWE (children computers) has developed a
similar system for teens, Janis submitted a grant request for this teen computer system.
It was submitted on July 1, 2012. Should have a response in 90-120 days.
B. The next Board Meeting is scheduled for October 15, 2012.
Meeting was adjourned at 7:26 PM.
Respectfully submitted,
Susan E. Peabody
Secretary, Library Board