HomeMy WebLinkAbout2012-04-16 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, APRIL 16,2012
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BOARD ROOM — 1201 MUNICIPAL WAY
1. Call to Order
H. Citizen Comments
III. Consideration of Minutes
A. January 1.6, 2012
rVAINWIMMIN-0-1mt =-
A. Report on Tagging Progress
B. Discuss New Automation System
C. Discuss 2012-2013 Budget
V. Miscellaneous Reports and/or Discussions
A. Announce Positions and Terms Expiring
B. Report on Special Funds Received
C. Report on Special Event Planned in May
D. Next Meeting — June 18, 2012
VI. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED THIS 9'h DAY OF APRIL,, 2012 AT 5:00 P.M.
j LIBRARY DIRECTOR
Grapevine Public Library Board Meeting
April 16, 2012
The April 16, 2012 Library Board meeting was called to order at 6:30 p.m. by Janice Cook.
Attendees: Janice Cook, Bruce Rider, Diane DeVVaters,and Debbie Venable. Janis Roberson, Library Director, was also
present.
There were no citizen comments. The January minutes were approved as written,
New Business:
A. On March 6, a presentation was made to the City Council to change the automation system and a new security
system. Changing to the new standardized system will save money when buying tags. It was approved and the
new systems were ordered. On April 9, employees and volunteers started tagging the collection and they are
making great headway. Approximately 1O,OOOitems have been done. The library has twelve weeks (July 9)to
complete the task. When everything is finished, the equipment will switch to reading the new tags.
B. The new automation system (Symphony)will begin the design phase June 24. |twill "go live" September J7. The
new system will be"in the doud"which will save manpower. Itwill befunded bynon-resident fees.
C. Budget development begins early May. |1isalean year, but the Library will shift funds tocover priorities. Ebooks
are a service we want to increase the funds provided. We will be working with North Texas library partners to
maximize the costs.
D. Janis recently looked at unfilled positions and created a 25 hour librarian position to focus on teen activities. It
was approved and advertised. Awoman has been hired that will begin work omJune 1.
E. The library will use approximately seventy teen volunteers during the summer.
A. Susan, Bruce andFred'stennsareexpringandtheyhaveaUnaappUed. Diane isresigning from the Board because
she iaselling her home and may berelocating. Applications are being accepted for all positions.
B. Special funds received:
1 California Pizza Kitchen has asked how they can help. They gave the library $2OOfor Tumble Books, two
$25DDgift certificates for the Adults Reading Club, 2OObookmarks, and also offered afundraiser atthe
restaurant.
2. May 7- 1,hunchanddinnerevents. The library will receive 2D% ifpatrons turn incoupon. CPK isplanning
agrand re -opening inAugust when the road isreopened. Apercentage cfthe proceeds will besplit
between Baylor and the Library.
3. Marjorie Watts, a longtime volunteer, recently died and her family had donations sent to the library.
4. The Friends ofthe Library gave $4492tothe Library. Those funds were used for Summer Teen Reading
club, Baby Briefs, National Library Week, Blue labels for Ymaterials, Adult Mystery Show for Summer
Reading Club and gifts for Adult Summer Reading Program.
The next Board meeting will beJuly 16, 2012.
Meeting adjourned at 7:00 p.m.
Respectfully submitted.
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