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Home My WebLink About2015-09-24 Regular MeetingCITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday, September 24, 2015 — 8:00 a.m. CVB Headquarters 636 S. Main Street Grapevine, Texas 2. OATH OF OFFICE 3. INTRODUCE NEW STAFF UPDATES5. LIAISON A. HERITAGE r. B. CWAMBER OF COMMERCE 7. OLD B :BUDGET B. CVB SCULPTURE NEW BUSINESS A. GRANTS-IN-AID - Q B. GRAPEFEST UPDATE 9. HOTELS / ATTRACTIONS ACTIVITIES IF YOU PLAN TO ATTEND THIS SPECIAL PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE CONVENTION & VISITORS BUREAU AT (817) 410-3185 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE GRAPEVINE CONVENTION & VISITORS BUREAU ADVISORY BOARD MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 18TH DAY OF SEPTEMBER, 2015 AT 5:00 P.M. lus r`1 State of Texas County of Tarrant City of Grapevine The Grapevine Convention & Visitors Bureau Board of Directors met in Regular Session on Thursday, September 24, 2015 at 8:00 a.m. at the Grapevine Convention & Visitors Bureau Headquarters, 636 S. Main Street, Grapevine, Texas with the following persons in attendancB-: Joe Szymaszek 1. i" Scouller Keith Spinden Jim Quinn Sharron •- D• eDebk Chairman Board Member Board Member Board Member Board Member Council Liaison Alternate Board Member Constituting a quorum, with the following liaisons and staff members present: Sharron Spencer Council Liaison Paul W. McCallum Executive Director Jack Bateman Managing Director of Sales & Marketing Shawna Barnes Assistant City Secretary Lindy Bell Assistant to Executive Director Absent: Cindy Blankenship Board Member Mark Terpening Board Member Paul Slechta Chamber Liaison Janet Perkins Heritage Foundation Liaison Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager CALL TO ORDER Chairman Szymaszek called the meeting to order at 8:02 a.1 APPROVAL OF MINUTES Motion by Dan Weinberger, seconded by Jim Quinn to approve the minutes from the July 16, 2015 meeting prevailed by the following vote: Ayes: Weinberger, Quinn, Szymaszek, Scouller, Spinden, Meek Nays: None Board of Directors Meeting September 24, 2015 Page 2 of 5 OATH OF OFFICE Oath of Office was administered to incoming Board Members: Debi Meek, Dar Weinberger, Ian Scouller, Keith Spinden LIAISON UPDATES Heritage Foundation Activities Mr. McCallum reported on behalf of Janet Perkins for the Grapevine Heritage Foundation. Multiple fall events are planned at Nash Farm and the Palace Theater in the coming month. flash Farm will be hosting Farmhouses on the Grape Vine Prairie September 26th. in #ctober, First Friday Fun at the Farm October 2nd, Frugal Farm Wife October 16th and Fall Round Up October 17th. The Palace will be showing multiple movies; movies and times can be found on the website. Main Street LIVE — "The Best of Buddy Holly & Elvis" will be October 3rd. Chamber of Commerce Activities Mr. McCallum reported on behalf of Paul Slechta to relay the Chamber's appreciation and thanks to the CVB and City team for a successful Grapefest. Joe Szymaszek also reported an upcoming job fair at the Hilton DFW Lakes with over 20 employers signed up to offer staffing. The Chamber's website can be checked for additional details at wwwarar)evinechamber,p[g. Board • Directors Meethe- September 24, 2015 Page 3 • 5 Board of Directors Meetin,& September 24, 2015 Page 4 of 5 OLD BUSINESS IFY 16 CVB Budget Mr. McCallum presented the CVB portion of the budget for FY 16 passed by City Council September 15th. CITB Sculpture Mr. McCallum presented an up -date regarding the CVB sculpture. Following a delay caused by a faulty clear coat, the sculpture will be installed upon final completion with a grand unveiling after Daylight Savings Time ends. M. 0 NEW BUSINESS Grants -In -Aid Request Mr. McCallum presented a request from the End of the Runway Players in the amount of$20,000. He reported the group requested $10,000 last year and received $10,000. In 2013, $20,000 was requested and $9,500 received. The 2016 season includes six productions with multiple presentations covering approximately nine months out of the year drawing participants from across the Metroplex. Discussion and questions followed. A motion by Jim Quinn, seconded by Keith Spinden approved $8,275 from 2015 budge'l to be awarded to End of the Runway Players with the remaining $6,725 to be paid in 2016 budget. The motion prevailed by the following vote: Ayes: Meek, Quinn, Scouller, Spinden, Szymaszek, Weinberger Nays: None Grapefest Up -Date Mr. McCallum presented highlights from the successful 29th Annual Grapefest held September 17th -20th, 2015. No action taken by the Board Board of Directors Meeting September 24, 2015 Page 5 of 5 HOTELS ATTRACTION§ ACTIVITIES o The Laurel, 4500 sq. ft wedding and small Meetings venue. announced openins in November 2015 a In August, Grapevine was named 23 sin the top 60 meeting destinationations in the United States by CVENT o Wine Fusion in the Rugs & More store * Off the Vine is now in the Cassie's location a Antique Peddlers opens on October I eat 201 Franklin No Action taken by the Board ADJOURNMENT There being no further business to come before the board, a motion by Dan Weinberger, seconded by Keith Spinden to adjourn the meeting at 921 a.m, prevailed by the following vote: Ayes- Weinberger, Meek, Scouller, Szymaszek, Quinn, Spinden, Meek Nays: None PASSED AND APPROVED BY THE GRAPEVINE CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 15" DAY OF OCTOBER, 2015. APPROVED. ,J&',_Azym�sz_g0' �J ffiirman ATTEST:_ Lindy-ffell' Assistant to Executive Director