HomeMy WebLinkAbout2014-12-09 Regular MeetingCITY OF GRAPEVINE, TEXAS
GRAPEVINE CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Tuesday, December 10, 2013 -- 7:00 p.m.
Embassy Suites Outdoor World
Grapevine, Texas
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. OLD BUSINESS
A. YEAR END REVIEW
B. WEBSITE REPORT
IV. NEW BUSINESS
A. INTRODUCTION OF STAFF
B. STAFF AWARDS
V. MAYOR'S REFLECTIONS
VI. ADJOURNMENT
IF YOU PLAN TO ATTEND THIS SPECIAL PUBLIC MEETING AND YOU HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE
CONVENTION & VISITORS BUREAU AT (817) 410-3185 AT LEAST 24 HOURS IN ADVANCE OF THE
MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE GRAPEVINE CONVENTION & VISITORS BUREAU ADVISORY BOARD
MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3`d DAY OF DECEMBER, 2013 AT
5:00 P.M.
Eloise Koehn
Director of Finance and Administration
State of Texas
County of Tarrant
City of Grapevine
MINUTES
The Grapevine Convention & Visitors Bureau Board of Directors met in Regular Session
on Tuesday, December 9, 2014 at 7:00 p.m. at the Marriott Courtyard & TownePlace
Suites, 2201 Bass Pro Drive, Grapevine, Texas with the following persons in
attendance:
Joe Szymaszek
Tom Cherry
Mark Terpening
Cindy Blankenship
Dan Weinberger
Debie Meek
Chairman
Board Member
Board Member
Board Member
Board Member
Alternate Board Member
Constituting a quorum, with the following liaisons and staff members present:
Absent:
Sharron Spencer
Bruno Rumbelow
Paul W. McCallum
Michael Woody
Eloise Koehn
Shawna Barnes
Lance Marrin
Jim Quinn
Jennifer Hibbs
Council Liaison
City Manager
Executive Director
Assistant Executive Director
Director of Finance & Administration
Assistant to the Executive Director
Board Member
Board Member
Assistant City manager
CALL TO ORDER
Chairman Szymaszek called the meeting to order at 7:15 p.m.
APPROVAL OF MINUTES
Motion by Mark Terpening, seconded by Dan Weinberger to approve the minutes from
the November 20, 2014 meeting prevailed by the following vote:
Ayes: Cherry, Szymaszek, Weinberger, Terpening, Blankenship, Meek
Nays: None
OLD BUSINESS
Eloise Keohn Retirement Award
Mr. McCallum presented a retirement exceptional service award to Eloise Koehn for her
27 years of outstanding service, dedication and loyalty to the Citizens of Grapevine and
Board of Directors Meeting
December 9, 2014
Page 2 of 4
OLD BUSINESS cont.
Eloise Keohn Retirement Award Cont.
the Convention & Visitors Bureau. Mayor Tate and City Manager Bruno Rumbelow
presented Eloise with a watch for her service to the City of Grapevine.
No action taken by the Board.
At 7:51 p.m. Chairman Szymaszek suspended the board meeting.
At 8:22 p.m. Chairman Szymaszek resumed the board meeting.
Year End Review
Mr. McCallum reported that during fiscal year 2014 the print ad value totaled $8,948,000
and the electronic ad value was $2,141,000 for a total of $11 million. The website had a
total of 1,600,000 unique visitors.
Ridership on the Grapevine Vintage Railroad was approximately 91,000.
In the facilities division the Convention Center booked 384 future groups with $5.3
million in economic impact. The Palace booked 322 groups with an economic impact of
$1,000,000 and the Concourse booked 93 groups with approximately $434,000 in
economic impact.
The festivals division produced Main Street Days and GrapeFest with a total of 414,00
attendance. All events throughout the year had an estimated 1.7 million in attendance.
They had over 6,000 volunteers who donated 42,436 volunteer hours.
Destination services assisted 191 groups with an economic impact of $82 million. The
Grapevine shuttles carried 63,846 passengers.
Tourism sales and visitor service welcomed 90,000 guests at the Visitor Information
Center and sold 113,370 tickets at the Center and on-line. They distributed 1.2 million
brochures. Tourism staff had 56 assisted definites and 83 sales leads.
Convention sales assisted with 200 definites and produced 675 sales leads.
Administration processed more than 6,400 invoices and sold 119,006 tickets on
Grapevine Ticketline.
No action taken by the Board.
Board of Directors Meeting
December 9, 2014
Page 3 of 4
NEW BUSINESS
Introduction of Staff
Mr. McCallum introduced new staff members that had joined the CVB during the past year.
They included; JoAnn Webster: Sponsorship Sales Manager , Wesley Lucas:
Communications Coordinator, Shellie Johnson: Accountant II, Barry Feldner: Festival and
Events Manager, Brady Closson: Director of Convention Sales and Tamer Attia:
International Travel Sales Manager.
Mr. McCallum presented a Service Recognition plaque to Paul Slechta for his board service
from 2005 —2010 and Chairman service from 2011 - 2014 and John lmaizumi for this board
service from 2002 — 2014.
No action taken by the Board.
Staff Awards
Mr. McCallum presented Director Awards to Katy Durkin: Festivals and Event Manager and
Connie Ash: National Sales Manager. He presented the Unsung Hero Award to Laurie
Hasty: Marketing Assistant, Rookie of the Year to Barry Feldner: Festivals and Events
Manager, the Joey Wilkins "Can Do" award to Jim Lauderdale: Nash Farm Manager and the
Employee of the Year award to Rusty Hernandez: Facilities and Event Manager.
No action taken by the Board.
ADJOURNMENT
There being no further business to come before the board a motion by Mark Terpening,
seconded by Tom Cherry to adjourn the meeting at 8:57 p.m. prevailed by the following
vote:
Ayes: Cherry, Szymaszek, Weinberger, Terpening, Blankenship, Meek
Nays: None
PASSED AND APPROVED BY THE GRAPEVINE CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE le DAY
OF JANUARY, 2015.
Assistant to the Execu