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HomeMy WebLinkAboutItem 09 - Animal Shelter NeedNeeds Assessment Study for Animal Shelter 500 Shady Brook Dr Grapevine, TX 76051 ! �► A 1106W. Randol Mill Rd. Suite 300, Arlington, TX 76012 Phone (817) 265-8522 www.shelterplannersotAmerica.com Shelter Planners of America, Copyright c0 Page 1 of 39 Table of Contents Page Number 1. Purpose and scope of Study 3 2. Evaluation of existing facility 4 3. People and Animal Levels 12 4. Building Space Program 18 5. Site Considerations 19 6. Recommended Features 23 7. Staffing 33 8. Operating Cost 34 9. Estimated Construction Cost 35 10. Operation 36 Building Space Program Exhibit -A 3 pages Estimated Construction Cost Renovations Exhibit -B 1 page Estimated Construction Cost New Exhibit -C 1 page Shelter Planners of America, Copyright © Page 2 of 39 1. PURPOSE AND SCOPE OF STUDY The purpose of this Needs Assessment Study (Study) is for Shelter Planners of America (SPA) to provide information to the City of Grapevine (Grapevine) that will guide them in regard to the future facility's needs. The Study was authorized by Bruno Rumbelow, City Manager, on January 6, 2016 in accordance SPA proposal dated August 5, 2015. Information in this Study was developed from information provided by Grapevine and observed during our on-site visit on February 4, 2016. The Study provides an evaluation of the existing facility, looks at people and animal levels, provides a proposed Building Space Program, provides site considerations, recommends features, discusses staffing, operating cost, estimated construction cost and operational matters. It should be understood this Study is the first step in the process of the current agreement. The second step in the process of the current agreement will be to develop the Conceptual Site Plan and Building Floor Plan based on the approved Building Program contained in this Study. If Grapevine decides to expand and renovate the existing animal shelter or construct a completely new animal shelter on a different site, the third and final step would be to develop the working drawings and specifications for constructing the project. This third step, if undertaken, is not part of our current agreement. There is a strong feeling among the general public and people who support humanely run shelters that new animal shelters need to be designed to address irresponsible animal ownership problems and irresponsible pet breeding. It is felt these problems should be countered with remedial programs of spay and neuter requirements, pet owner and public education, developing progressive ordinances and well promoted adoption programs. This approach is preferable to simply allowing the destruction of animals as a response to the problem of pet overpopulation and irresponsible pet owners. Shelter Planners of America, Copyright © Page 3 of 39 2. EVALUATION OF EXISTING FACILITIES General Grapevine Police Department is responsible for the operation of the existing shelter. The present shelter was constructed in 1992, renovations were made in 2009 and other minor changes in about 2014. The shelter contains approximately 2,856 square feet of indoor space, some storage sheds and some outdoor dog pens. Front view of existing shelter Back of existing shelter Side of existing shelter Shelter Planners of America, Copyright © Page 4 of 39 The present shelter facility was built with materials and concepts that were common at the time of construction, but are of lower quality than today's modern shelters. An effort was made to construct a good shelter, but old design techniques leave the present building less than it should be for a progressive city like Grapevine. The dog kennels are not ideal for ease of cleaning and maintaining the animals in a healthy state. The staff has done a good job with the existing facilities and they are to be commended for keeping the building clean and presentable to the public. Layout of Existing Building Shelter Planners of America, Copyright © Page 5 of 39 Administrative Areas The shelter's public reception and front office are much too small. The facility lacks a public education center. The front public reception area is too small and does not present a "welcoming" feeling. Existing Office Space is nice and well kept. Existing Reception Desk is nice and well -kept and the counter tops recently replaced. Shelter Planners of America, Copyright © Page 6 of 39 Dog Housing The shelter currently has 16 dog runs and utilizes an indoor only design and only provides each dog with a single compartment. This causes the staff to use more time moving all the dogs in order to clean the kennels every day. Existing dog kennel has an industrial appearance. Existing kennels have a trench drainage system that is difficult and time consuming to keep clean. This arrangement also allows for potential cross contamination. Shelter Planners of America, Copyright The existing ventilation louvers have been covered with wood. Existing dog runs use chain-link material that is difficult to keep clean. Page 7 of 39 Unfortunately, the kennels are built with an undesirable drain system, and have the look of an industrial warehouse. This is the opposite of the welcoming, pleasant look needed to encourage the public to visit for adoptions and returns. The cooling, heating and ventilation system in the animal housing areas is inadequate for the animals' health protection. Temporary panels have been anchored to chain link fencing to create "make shift" walls. Quarantine Kennels are in the same open environment as the stray and adoptable dogs. It is best practice to have them arranged where they can be viewed without actually entering the area. Shelter Planners of America, Copyright Air Conditioning has been added but recirculates the air so the HVAC system does not meet current best practices. X_ Stainless steel cages are used for housing but by today's best practice are too small. These could be used in intake where animals are only kept for short periods of time. Page 8 of 39 Cat Housing Cat free room is very nice and is viewable from the lobby. The New Cat suites will provide 2 compartment housing. Shelter Planners of America, Copyright These stainless steel cages are good but only provide one compartment per cat. The Association of Shelter Veterinarians recommends two compartments. Cat Areas lack adequate counter and storage space. A Cat Isolation room has been created but it is on the same air conditioning system as all the other cats. Page 9 of 39 Support Areas Laundry room is much too small. Some additional storage space is needed. Shelter Planners of America, Copyright m Animal Kitchen Space is a good size but is open to the public and would be better in a separate room. The countertops were recently replaced. The outdoor pens allow dogs to touch nose to nose and the concrete is not sloped to sanitary sewer. Page 10 of 39 Storage buildings have been added due to lack of spaces. SUMMARY In summary, the existing shelter is well kept and nicer than many shelters we have studied across the country. However, the existing shelter is too small for the community, lacks an education center and proper animal housing. Furthermore, it has significant deficiencies such as proper HVAC systems and proper separation of ill animals according to current best practice. In conclusion, the existing shelter should be expanded and renovated or replaced with a new shelter. Shelter Planners of America, Copyright © Page 11 of 39 3. PEOPLE AND ANIMAL LEVELS The shelter serves the City of Grapevine with a total people population of approximately 48,400 for 2015. The number of animals received at the shelter in 2015 was approximately 995. This total is composed of approximately 443 dogs, 298 cats, and 254 other species. It should be noted that the City of Grapevine is adjacent to Lake Grapevine. The Lake has a large area of undeveloped land around it and results in a significant number of wildlife being managed by the shelter. Nationally, the number of animals normally received at local shelters annually is 3-4% of the human population. For Grapevine's 48,400 people this would translate into potentially 1,450 — 1,930 animals turned into the local shelters annually. There are no other animal shelters that serve the City of Grapevine. The 995 animals received at the Grapevine shelter in 2015 is only 2.0% of the human population. This means the number of animals received per year at the Grapevine shelter is well below the range of the national average. While the number of animals received is below national averages there is still an animal over -population problem in that the shelter is receiving 995 animals per year that do not have a home. Over the next 20 years, the population of Grapevine is projected to increase to approximately 55,000, a 13.6% increase. More extensive preventative programs including low cost and subsidized spay/neuter procedures and public education (promoting responsible pet ownership) is part of the solution to reducing unwanted and stray animals. The underlying overpopulation of pets is caused by irresponsible pet ownership and uncontrolled breeding of pets. Although animal overpopulation is beginning to come down nationwide due to remedial programs, it can be countered by increasing human population and a public not acting as responsible pet owners. Shelter Planners of America, Copyright © Page 12 of 39 Of the 741 dogs and cats received at the shelter in 2015 the disposition is as follows: Adoption: approximately 305, or approximately, 41 % are adopted. The number of adoptions is fair compared to many modern shelters that have adoption rates of 40-60% but improvements are still needed. Returned to Owner: approximately 217, or approximately 29%, are returned to their owners. The number of returns to owners is high when compared to many modern shelters that have return to owner rates between 10-20%. Euthanized: approximately 111, or about 14.9%, were euthanized which is below the range of many modern shelters that have rates of 20-45%. Died in Shelter: approximately 15, or about 2%, die in the shelter which is in line with the norm. As cute as these puppies are, irresponsible pet ownership resulted in about 111 dogs and cats being euthanized last year in Grapevine. Shelter Planners of America, Copyright © Page 13 of 39 Projected Animal Capacity We feel the Grapevine Animal Shelter should plan a facility that will handle approximately 1,070 animals per year. This is a 13% increase over the 2015 number of animals received and in line with the projected population growth. The following breakdown is suggested: 500 Dogs 340 Cats 285 Other 1,125 Total Before we discuss the proposed animal housing we want to discuss an important question. "Will Holding More Animals for Longer Periods of Time Increase the Number of Animals Adopted?" "If we hold more animals for longer times won't more be adopted?" The two following examples can help individuals understand this frequently misunderstood question. Before we examine the questions however, we want to emphasize the importance of all healthy animals being provided a reasonable stay. As long as animals are emotionally and physically healthy, and kennels are not overcrowded, it is reasonable to extend their stay. However, dogs should not be kenneled so long that it adversely affects their behavior, causing neurotic behavior such as pacing, spinning and aggression. This issue often becomes confusing for many people when trying to understand the value (or lack thereof) of building bigger shelters and holding more and more animals for longer periods. The following examples will help facilitate understanding: 1. In the first example, assume the shelter holds animals an average of ONE week each during a one-year period. During the year, 40 people (or pet rescue groups) visit per month with the intention to adopt a pet. How many animals could be adopted in that year? If every visitor adopted, you would adopt 480 animals. Shelter Planners of America, Copyright © Page 14 of 39 Now, assume you kept every animal for FOUR weeks (four times longer) during a one- year period. The same 40 people per month visited with the intention to adopt a pet. How many animals could be adopted in a year? If every visitor adopted, you would still adopt 480 animals. As you can clearly see, holding the animals longer, by itself, did not affect adoptions. It is important that your shelter make an informed decision of how many animals to hold at any given time and how long to hold each animal to provide the best opportunity for adoption. 2. In this second example the shelter holds about 50 animals available for adoption at all times. The same 40 people visit per month with the intention to adopt a pet. How many will be adopted in one year? If every visitor adopts, you will have 480 adoptions in one year. Now, assume the organization builds a shelter with twice as many kennels, holding about 100 animals at all times, how many will then be adopted? If all of the 40 visitors adopted, you would still adopt 480 animals. As you can see, holding twice as many animals does not affect the number adopted. The conclusion of these two examples is simply this: The only factor that truly affects the number of animals you adopt is the number of people (or rescue groups) who visit the shelter with the intention of adopting. Holding animals longer and holding many more animals does not significantly increase adoptions. Shelter Planners of America, Copyright © Page 15 of 39 NOTE: (A shelter may hold an animal an extended period of time and finally get it adopted, but other animals are being euthanized to allow that one animal the space to stay longer. This is the scenario that causes people to think incorrectly, "If we could just hold all animals longer, they would all eventually be adopted".) TO INCREASE ADOPTIONS, YOU MUST INCREASE THE NUMBER OF VISITORS (WHO WANT TO ADOPT). This is done through a good visible shelter location, visibility of all animals, weekend and evening hours, web -site pet listings, an attractive welcoming shelter, well-groomed and healthy animals, friendly staff, adoption requirements that are not too restrictive, reasonably low adoption fees, promotion of adoptions in all local media, special adoption events, the help of rescue groups and transfer programs. Dogs Capacity The existing shelter has a 16.5 day Average Length of Stay (ALS) for the approximate 443 dogs handled per year (with the present building capacity of 16 dog runs and 4 cages, and housing one dog per kennel). This includes the 4 quarantine runs that are currently in the same open environment. For the Expanded and Renovated or new shelter, Grapevine has requested to maintain their current 16.5 day ALS. We usually recommend planning based on a maximum 14 day average length of stay to avoid adverse effects of housing animals in shelters but 16.5 days is reasonable. Please refer to discussion starting on page 14 above that explain why excess lengths of stay do not really address the problem. We propose the following breakdown of dog housing: • 2 Adoption jumbo runs (6'x6' inside and 6'x8' outside) housing 4 dogs • 8 Adoption standard runs (4'-6"x6' inside and 4'-6"x8' outside) housing 8 dogs • 1 Stray jumbo run (6'x6' inside and 6'x8' outside) housing 1 dog • 7 Stray standard runs (4'-6"x6' inside and 4'-6"x6' outside) housing 7 dogs • 4 Medical Isolation runs (4'-6"x6' inside and 4'-6"x8' outside) housing 4 dogs • 4 Quarantine runs (4'-6"x6'-0" inside and 4'-6"x8' outside) housing 4 dogs Shelter Planners of America, Copyright © Page 16 of 39 • 2 puppy pens (5'x3' indoor and 5'x8' outside) housing an average of 2 puppies each for a total of 4 puppies The above 28 runs and pens will provide housing for 32 dogs, a 60% increase in capacity over the existing shelter's housing for 20 dogs. This results in a 17.5 day ALS for the projected 500 dogs not including the medical and quarantine runs. Cats Capacity The existing shelter has a 35 day Average Length of Stay (ALS) for the approximate 298 cats received per year (with the present cat housing capacity of 29 consisting of 23 cages, at one cat per cage and 6 free roam cats). We usually recommend planning based on a maximum of 14 days average length of stay to avoid adverse effects of housing animals in shelters. Please refer to the discussion starting on page 14 above that explains why excessive lengths of stay do not really address the problem. We propose the following breakdown for cat housing: • 8 Adoption cages housing 8 cats • 6 Stray cat cages for adoption housing 6 cats • 2 Cat condo housing 4 cats each for a total of 8 cats • 4 Medical Isolation cages housing 4 cats • 4 Quarantine cages housing 4 cats The above will provide housing for 30 cats at any given time. This is a 3% increase in capacity over the existing shelter. This results in a 23 day ALS for the projected 340 cats not including the medical and quarantine cages. Other Animals The shelter received approximately 245 other animals made up of a wide variety of species such as rabbits, hamsters, gerbils, guinea pigs, birds, rats, snakes, turtles, etc. It is recommended that a separate room with 4 cages be provided to accommodate these animals brought to the shelter. This room can also be used for a variety of uses. It should be noted, that Grapevine receives a large number of wild life from around the Lake, but these are released and no space is currently provided for them in the Building Space Program. Shelter Planners of America, Copyright © Page 17 of 39 4. BUILDING SPACE PROGRAM The Building Space Program is a detailed listing of each room or space proposed to accommodate Grapevine's needs. The net area of each room or space is listed. Net area is defined as the inside dimensions of the space and does not include the wall thickness and corridors. The quantity of each type of room or space is also listed. The rooms are sub -divided into major groupings such as Administrative, Animal Housing, Animals support areas. The net area totals are listed at the bottom of each section and then a grossing factor is applied to the net area. The grossing factor projects the estimated SF needed to accommodate the wall thickness, corridors and any other unidentified space. This helps to determine the total SF need in order to estimate the construction cost. Refer to attached EXHIBIT A dated 4-18-16 for Grapevine's Building Space Program. Shelter Planners of America, Copyright © Page 18 of 39 5. SITE CONSIDERATIONS The qualifications of a site are very important for the special needs of the shelter. The current site of the Grapevine Animal Shelter was examined for compliance to the following criteria: A. Visibility: This is a very important concern for an animal shelter; however, it is most often overlooked. In the past, it was customary to locate shelters at out-of-the-way, least expensive properties such as industrial parks, sewage treatment plants or landfills. The theory was that if someone wanted to visit the shelter, they could call for directions to find it. Today it is being recognized that locating shelters in high -visibility locations not only increases visitors and the number of pets adopted and returned to owners, but also reduces the need for animal euthanasia and helps build public awareness and community goodwill. A good location can increase adoption by 100%. Coupled with an active adoption promotion program, this location and visibility factor can increase adoptions and reduce euthanasia. The existing site was originally placed by the sewage treatment plant. However, in recent years a major road has been constructed adjacent to the site. With some modifications to the concrete wall, remodeling to the building and some additional signage, the existing location would be appropriate. If it is determined to relocate the shelter, visibility is a very important consideration when considering a new site. B. Accessibility: It is important that the animal shelter be centrally located to the area it serves. If the shelter were located in a far corner of the jurisdiction, the driving time may be lengthy and people would be less likely to use the shelter. That long drive would mean people being less likely to come to look for lost pets or visit for adoptions. The existing site is now adjacent to a major road and is relatively central to the service area considering the city is only 39.5 square miles. However, if it is determined to relocate the shelter, accessibility is an important consideration. Shelter Planners of America, Copyright © Page 19 of 39 1f xisiing Site' , � '` Q®1: +a1n�ry to �, ,. `'`'' Y%-ff#$ii•x-�;.� _ ice} .,x"'rv�-7i'��`_�i t`✓t+�A�rfio`ti:j �' ss Petr F' ��. *' Grim Cityr Line � �..in C. Suitability: If it is decided to relocate the shelter, it is very important to check potential sites for the following: 1. Availability of utilities such as water, sewer, gas and electricity. 2. Zoning restrictions: Finding a new site with zoning that will allow an animal shelter "by right' can be a challenge. If a special use permit or zoning change is required, these have been a challenge in some cities. 3. Easements, right-of-ways and setbacks: Each potential site should be carefully examined to make sure there are no restrictions that would prohibit the construction of the new animal shelter. 4. Excessive topography or drainage concerns: Each potential site should be examined to make sure the slope across the site will allow for proper drainage but the site should be examined to determine that there is a place to drain the water to. Shelter Planners of America, Copyright © Page 20 of 39 5. Check for wetland concerns: Each potential site should be examined to make sure it does not have any wet lands or if it does the remaining area is still sufficient for the proposed project. 6. A rectangular shape. Odd shapes can be used but may require acquiring more land due to inefficiency of the shape. Potential sites may need to be "test fit' to assume everything works before acquiring the property. D. Parking: Adequate parking is very important for the success of an animal shelter. The parking for the shelter is estimated as follows: Visitors 30 Staff 6 Volunteers 10 Foster Parking 2 ACO Vehicles 5 Total 53 Parking should be arranged to provide good visible parking for visitors and located for easy access to the main entrance. Staff parking should be separate and located to the side near a separate staff entrance. Shelter vehicles should be provided with simple to navigate routes with adequate turning radius and concealed from public view in a screened service yard. At the existing site the Animal Shelter shares a parking lot with other city services. A parking analysis for these other city services should be completed in order to determine if there is sufficient parking if the shelter is expanded and renovated at the current location. Shelter Planners of America, Copyright © Page 21 of 39 E. Site Size: The existing shelter sits on a corner of a large site. Additional space is needed to expand the existing shelter at the existing site. Refer to the following: �• - s°` Approximate location of additional area required if shelter remains at this site. a, i Approximate area of existing Yt 4 ,k shelter. Site Plan of existing shelter If Grapevine decides to relocate the shelter we would suggest a minimum of a 2 acre site, and 3 acres is preferable. F. Summary: The existing site is an acceptable location if additional area can be dedicated for animal shelter use. If Grapevine decides to look for other sites, please allow SPA to review potential sites before purchasing to "test fit' and evaluate to the criteria provided. Shelter Planners of America, Copyright © Page 22 of 39 6. RECOMMENDED FEATURES A. Design Concept An example of a welcoming new animal shelter by "Shelter Planners of America" of about the size needed for Grapevine, TX The shelter should have low -maintenance,, heavy-duty materials. The interior should be brightly lighted and open with pleasing colors and pleasant public spaces. Animal holding areas should provide as much health protection, safety and comfort as possible with today's new materials and designs. For the expanded and renovated shelter or new shelter we recommend a one story building. The structure would be a slab on grade, depending on the soil condition, with masonry and framed walls and sloped truss roof. The exterior should avoid an institutional look, preferring a human scale and welcoming feel. It should be compatible with other nearby structures and be attractive and inviting to the public. Natural lighting should be provided to all animal housing areas and staff work areas. Attractive landscaping will be very important to the appearance of the shelter. We recommend that an extensive landscaping plan, be a part of the building project. Shelter Planners of America, Copyright Page 23 of 39 1. Dog Housing — We recommend Grapevine plan to utilize indoor/outdoor kennels. The indoor portion of the kennel will allow the building to be comfortable in the summer and eliminate possible overexposure of animals to cold weather. Indoor/outdoor kennel design will allow dogs to be kept safe and dry during the cleaning procedure by moving dogs to the covered outside run. This allows for efficient daily cleaning. Floors will be sloped to individual drains thereby eliminating trench drains which are difficult to clean and can cause cross contamination. There should be special sound control materials used in the design to keep the building quiet inside and to keep noise level down. Photo of outdoor portion of indoor/outdoor kennels Photo of indoor portion of indoor/outdoor kennels Shelter Planners of America, Copyright © Page 24 of 39 2. Cat Housing These cages have individual exhaust; the cats can be viewed from the public corridor through glass or from inside the cat room through the cage front Cat Condos with free roam cats Shelter Planners of America, Copyright © Page 25 of 39 3. Puppy areas - Puppies are to be housed separately from the adult dogs for disease control. We recommend all puppies be housed in floor level pens. This is to prevent them from stepping out of a cage with an open door, falling out of cages located several feet above the floor and possibly injuring themselves. Puppies will have individual inside pens to hold litters of puppies separated from adult dogs. B. Interior Features Shelters built in the past did not have the advantage of using many of the new innovative materials and equipment available only in recent years. Animal shelters of today are no longer just "warehouse structures" with cages lined down the walls. Shelters are very specialized buildings which are more like hospitals and shopping malls than warehouses in construction. A high level of quality is needed if the facility is to be able to keep animals healthy and to hold up under heavy wear. This is especially important for a shelter that is striving to present an attractive, welcoming image to the public. Shelter Planners of America, Copyright © Page 26 of 39 An attractive, spacious, quiet front lobby is important in a shelter. This improves customer satisfaction and increases adoptions. The goal is to make the shelter a place where employees feel positive and the public enjoys visiting for pet adoption, pet retrieval, pet owner education and other animal services. Most importantly, the shelter must house animals in the healthiest, least stressful manner possible. Today, modern shelters are designed to include central washing equipment, automatic animal watering systems, individual kennel floor drains, 100% outside air with heat exchangers for economy, heated kennel floors, noise control systems and long-lasting, easily disinfected wall and floor finishes. If the City of Grapevine decides to renovate and expand or construct a new shelter, during the preparation of the construction drawings and specifications in Step 3 we will review with you all of the details and choices that are available including performances, features, pros & cons, and the cost implications of the various options. Some of the equipment and finishes are pictured below. Shelter Planners of America, Copyright © Page,27 of 39 A System You Can Count On Tht washing stand alone wall mounted system is designed for small to medium sized operations and is perfect for high volume cleaning (obs. Versatile• economical and powerful, this system can be customized to fit your sanitizing needs via a wide range of accessories. Pius, because tht washing wall mounted station is attached directly to the wall, it is a very secure system to use in a wide variety of locations. Each wall -mount system features sturdy, non-corrostve stainless steel construction, and the vacuum formed ABS covers come solid (for pump fed chemicals) of indented (for gravity fed chemicals), The stainless steel hose reel can hold up to 75 feet (22.8 m1 of hose. IF Central pressure washing equipment allows the animal areas to be cleaned and disinfected in one very rapid process with less water consumption. KENNEL FLOOR FINISH DESCRIPTION, Fine. colnmd quan.aplgcp�ursarecnrapudated inms7al ekarcpo.yresins to produce the daixadsr Ceramic Carpet Ikxuing s?veins. poring irtsCrdFatiou clear resins good wtt(irmh• , ws.,n� .tw.�...as,..e hooded.mala-fnbmd g+antiles filling deprr>sixisard p�,�i,�Praks pnrxlmganeh `deq} to the sprWcd finislrfd appetr ricr. A texeund surface pm6{c resuhs dkdng exceiletn skid• mhibnmg pnprmes wtiiic remain ng ca>i•tneiean xcd trvinrain. ,�,.y$ riy�,. ,�-rf�,s ,� i Cfrinu C -,pais 1,76lc in rtwf- is npcs•1A1 fixhn beinsWtcdat qtr=Wand +425 A.ng5 .r'� t.i r �"d`.t't�• which i, 4' but Al—s kxftstfFpmjcc5 mrronxrad. ,H R..avR n'Nr�lr.�e 1,5E The wm.a d finish of the Gimme Carpet 11sxfms rrrrkcc them ideal for shrn . restroom, - lockers ahcn kid—hibin-urukr donuts in evs tl. Other suchen imiude " S R .. kn,hrns kx)d wince, fafaust aro n bundry faulinm Ceramic Catptti aisn well suited IoranrnumM a eiE rr "Pro*' areas in rnmmen i il. lrr1itudorW a mduanai lxilides. Thesemchde iobhies•corridrxs. siwvrtnoms, clatatx>rtts, srnding areas aid crrn nvnufxYuting-11e nwalie illy pleasing finoring,Ivcm i dm, -d qq d.:> '+�,. '• 1 - `' r KEY BENEFITS • �tuid•cohucd,sT>eckkd kx,tc offine, granuLr gtiarc a�ragatc in "'i"""`` "''^`""` clear resins than wmtshoia soil • High rearand abcc inn n-si .wc. - • UnfLxm skid-inhihiting surface. `"' y , Stamlfsc.cmtn Aran and maintain. •Simpl•inua"l in for fou project tumuvnd. The special trowel on kennel floor finish comes in an attractive array of earth tone colors to make kennels cheerful and bright. It also halts bacteria growth. Shelter Planners of America, Copyright © Page 28 of 39 f CUSULCTINE C4)ME3C The Oniti Insulated Pet Door/Guillotine Combo On The Market "ER140D...... it11FAYILY INSULATED FOR ALL EXTREME WEATHER CONDITIONS 1'rr 1)o..ra .r ..rrlorrd eirh hrylr-d<rnnv p..taa.- "'e —d Jn.. rd n rth .i)tO ,rein ur.,ali"ax] <aLanrinrrm T7r.: 6.Jv R F:arrnr ur tar CT;rrrl" J flair 'aill maauawin a ars t.onlaef.mu.. diflefnp'r i+a e vrrrur +. rarrIf— rauuftn.oa.- HEAVY-DUTY FRAME CONSTRUCTION WITH DOUBLE ACTING HINGE Nr,n+dam <aaraadrd uhnn aerm ffena.• drat .rill s or rant, .1 ,r r1up. 1),-, r') .... .r.....+e.mru!!. drmHle u< rr++,y . r nrrxrlyd hneye. COMPETITIVE4TTRACTIYE FUNCTION -1L C...... pe nr A Jar i<r r." .Iarr,rI Pre r.,.. ...id (—dn•a......... ... nArt: ......... the a j""' lune, i. rra , -rng 20) 3001, nrn�r i a <�4rf. The Pet A<,<ar/f;rrilJnrua<�(...... /- —/I i» y—,— th, upr>r<rr.rnee <,I Ih, krraueJ rsrr<1 is nanwnvxna. r p<: e . Shelter Planners of America uses special Guillotine doors that prevent loss of heated or cooled air from the kennel. MODEL 1200 AUTOMATIC KENNEL WATERER DRINKING BOWL CLEANS FAST AND EASY f, A quick i;3 tum of optional watt, lino vaivt shuts off water flow. 2. Shde latch bar with thumb to aoleasr. 3. The drinking bowl disconnects lion, the statn7lss steel drinking bowl. Inc, wit1 bracket and qhs out from unckr tho float vaWe.Tik.s less than 10 Seconds.. Each animal Kennel is equipped with an automatic waterer so that animals always have fresh water available with no staff time required refilling bowls. Shelter Planners of America, Copyright © Page 29 of 39 Attractive Kennels with bright lighting levels, germicidal floor finishes and sound absorbing ceilings make quiet, inviting public spaces. These new style cat cages have individual litter box compartments and positive air exhaust from each cage. Shelter Planners of America, Copyright © Page 30 of 39 THE "WET" SHOWERBATH ` The rail -t^ r0tl-0«' rarnp ,r th s:�re loor:ng ;.roav;es casj access to i::b. From 'he Conom c' thr ramps , an ma: has a;imd ,wQ ins dc, so they hare a guoe :dea vrhere 1hF; are go ng T"t5 tub :r,il accommodate breeds �p to 300 ts. Wv., mace girth a 10 18 qa qe stat -less steel ii^et Slandatd lea - %res incude an easy removable plertglass ecof, ro!s-gin tel -out N+ai -in ramp four eee-^ooks mstalied n backsp4sn buts -m haM sttwer sI vper, faucet, sprayer hose. and hose hdotc WStpe solace is hnsnec in yoat cov choice Cl 8 easy ,O care-1or rdmmnates jSc.e CLVO.'ChaR 0^ R,rc1� cGtr71 uPT10Nk. EQUIPMENT UUpet a' d I''r.e' Minets Vnth Sldt"g da�is, u:®rade hoer trap 11cor rr)dtd td: rack and upgrade lat xt eSee ages 6. i 3j MODEL NO. DIMENSIONS WET TUB ONLY 58' H x 48" L it 24"W x 15" 0 Ramp extends 41" 08 front edge of tub 480W OPTIONAL OVERHEAD and 16' H x 48" W x 12" 0 LOWER CABINETS Professional grooming tub that animals can be walked into through a swinging door. Shelter Planners of America, Copyright © Page 31 of 39 C. Heating, Ventilating, Air Conditioning (HVAC) Heating, ventilating and air conditioning systems must be designed to provide clean, odor free and uncontaminated air throughout all animal housing areas. This is essential to control the spread of air borne viruses. The HVAC system will be custom designed to provide 100% fresh air to kennels with 12 air changes per hour at the proper temperature and humidity range. The system will be designed to provide ceiling air supply above public walkways with a ceiling exhaust above dog runs opposite each supply providing the best odor control for the visiting public and staff. This prevents cross contamination and helps keep return grilles from clogging with animal hair. Additionally, the systems will be fitted with heat exchangers to recapture energy before it is exhausted. This helps keep utility bills as low as possible. There will also be supplemental roof mounted exhaust fans (with separate switches on timers, with red lights) to pull out moist air during and immediately following kennel cleaning. The facility should be served by multiple, separate, smaller HVAC systems, each to serve a portion of the facility. This smaller equipment is less expensive to install and service and if a system fails, you still have portions of the building heated and cooled until the system is repaired. Animals can be doubled up until repairs are made. The administrative areas are on a separate air system to prevent odors from entering the staff areas. Warmed floor areas in the front half of each run can be used during cooler seasons. This warmed spot is about 3' deep by the width of the run. The warmed area improves the animal's resistance to disease and allows the animal to be comfortable and quieter during the day. The warmed floor also helps speed the floors drying after wash down. Shelter Planners of America, Copyright © Page 32 of 39 7. STAFFING The present animal shelter staff consists of 3 full-time (FT) staff positions as follows: This staffing level is below average compared to most shelters across the Country handling approximately the same number of animals and having similar adoption results. Grapevine should plan to increase the staff at the shelter. Grapevine should consider the following staff for the proposed expanded and renovated or new shelter: Position Number of Accumulated Full Time 1 Staff Total 1 Position Animal Control Officer 3 4 3 Full Time 1 5 Animal Kennel Staff 1 1 Control 1 1 6 Officer Supervisor Animal 2 Control 2 3 Officer This staffing level is below average compared to most shelters across the Country handling approximately the same number of animals and having similar adoption results. Grapevine should plan to increase the staff at the shelter. Grapevine should consider the following staff for the proposed expanded and renovated or new shelter: In addition, Grapevine should have Medical Services of a Veterinarian and/or Vet -Tech by contract services. Also, in an expanded and renovated or new shelter that is a more pleasant environment, it should be possible to have a more robust volunteer program. Volunteers can help with a wide variety of activities at the shelter to promote adoption. Shelter Planners of America, Copyright © Page 33 of 39 Position Number of Staff Accumulated Total Full Time 1 Director 1 1 2 Animal Control Officer 3 4 3 Education Public Relations Director 1 5 4 Kennel Staff 1 6 Total 6 6 In addition, Grapevine should have Medical Services of a Veterinarian and/or Vet -Tech by contract services. Also, in an expanded and renovated or new shelter that is a more pleasant environment, it should be possible to have a more robust volunteer program. Volunteers can help with a wide variety of activities at the shelter to promote adoption. Shelter Planners of America, Copyright © Page 33 of 39 8. OPERATING COST The present annual operating cost is $212,980, not including utility costs that were not provided but are most likely only $10,000 to 15,000. The average cost per animal handled is approximately $214 based on 995 animals. Nationally, animal shelter operational budgets run between $250 and $500 per animal. The Grapevine Animal Shelter budget is lower than the normal range. The proposed expanded and renovated or new shelter will be larger than the present shelter and the cost of utilities may be higher than the existing shelter. However, the maintenance cost of a new building will be generally less than an older building. We anticipate the operating budget should be increased to accommodate the increased utility costs and staffing. Shelter Planners of America, Copyright© Page 34 of 39 9. ESTIMATED CONSTRUCTION COST Construction cost of animal shelters vary significantly, based on the national economy, the region of the country they are constructed in, when they are constructed and the individual market factors at that time and the method of project delivery. Other important factors are the size of the shelter, the site conditions such as soil and topography, quality of finishes and materials, HVAC systems included and the quality of animal equipment. Since detailed design drawings and engineering have not been prepared at this time, only estimated costs can be presented. This is based on actual costs of several good quality shelters we have designed. We have taken those costs and adjusted the cost for Fort Worth, TX in 2016 based on the R.S Means cost guide. Two Options are shown: OPTION A- Is to construct a new Addition and then renovate the existing building. Estimated construction duration 20 months. Refer to attached Exhibit B dated 4-18-16. OPTION B- Is to construct an all new building and then remove the existing building. Estimated construction duration 14 months. Refer to attached Exhibit C dated 4-18-16. Shelter Planners of America, Copyright © Page 35 of 39 10. OPERATION Staff is making every effort to maintain and operate the existing shelter in the best way possible. They should be congratulated for a job well done with current facilities. A. We urge Grapevine to expand its fine work of increasing adoptions and saving lives by increasing activities that get more people to the shelter to adopt. Listed below are some programs that have helped other shelters. Grapevine may already be utilizing some of these, but we include them for your consideration: • Strict follow-through on spay/neuter for adopted pets • Low cost spay and neuter programs for the general public • Free collar and ID tag program for all pets • Owner education • Foster pet homes • Pet health and behavior rehabilitation • Counseling for pet owners with problems keeping their pets • Progressive, responsible owner ordinances • Ongoing and well promoted shelter adoption programs including expanded evening and weekend hours • A well designed website for animal adoption and lost animal identification • Use of web -based adoptions such as Petfinder.com • Proactive return to owner program • Enhanced medical program B. Will Extending Weekend and Evening Hours Benefit the Animals Even More? Although it may require additional staff time, the benefits of remaining open more hours on weekends and more evenings per week, is that it allows working people a chance to come in after work to look for lost pets. Weekends and evenings are also the best opportunity for the public to visit the shelter to adopt pets. Grapevine is open from Shelter Planners of America, Copyright © Page 36 of 39 9:OOAM to 5:OOpm Monday to Friday and from 9:OOam to noon on Saturday. We suggest Grapevine to work towards extending its weekday evening hours, perhaps until 7:OOpm on Tuesdays and Thursdays, and perhaps remain open longer on Saturday in order to take advantage of this prime opportunity to save more animals lives. Grapevine could also consider opening later (perhaps noon) or being closed on Mondays to allow being open during the prime times without adding staff. C. How to Prevent the Euthanasia of Any Lost Pet that Comes to the Shelter Another extremely important area of preventative programming is ID tags. There should be an organized effort to get all animals tagged with an owner ID tag or dog license. The microchip IDs are a valuable owner ID system but a collar and tag can get the animal back to its owner without the need for the animal going to the shelter. A free tag program could be offered to all pet owners for a limited time of one or two years. This program could be implemented by volunteer school age children setting up tables at their schools and in shopping malls and giving away free ID tags in a "Save Our Pets" campaign. A well promoted pet tag program will save the life of any lost animal that has its tag and can be returned home. A donor could probably be found to finance the modest cost of the numbered tags. (The tag should contain either the shelter phone number, plus an identifying number, or, Shelter Planners of America, Copyright © Page 37 of 39 preferably, the owner's name, address or phone number.) Certificates for a free collar at the shelter can also be given away with the tag. This certificate gets people to visit the new shelter. Also, every animal adopted at the shelter should be fitted with a collar and tag as it leaves. The simple fact is, if every pet in the community is wearing an owner ID tag, NO lost animal would need to be euthanized. Additionally, these pet Owner's names can go into a database and they can be mailed annual dog license renewals, E - newsletters, etc. Grapevine should work toward having every animal licensed or tagged. D. Spay Neuter Programs for All Adopted Animals and Low Cost Programs for the Public's Pets The one most important action any shelter can take to reduce the number of unwanted animals, is assuring that the spaying and neutering of every animal adopted from the shelter is done. A spay/neuter program is the most effective preventative program a shelter can put in place to reduce the number of animal deaths. In addition, there should be a low cost spay/neuter program available to the general public for their pets. In some communities, local veterinarians understand the importance of these programs and cooperate with the shelters to provide these services at as low a cost as possible. If this cooperation is not possible, it is important for the shelter to start to make arrangements to develop a low cost program for the public. Shelter Planners of America, Copyright © Page 38 of 39 It has been proven in city after city that the cost of this type of preventative program will pay for itself in a few years with a reduction of animals that need to be picked up, fed, cared for and often euthanized. E. Responsible Pet Owner Education Program to Solve Future Problems. The shelter should implement an expanded education program that will reach out into the community to promote a message of responsible pet ownership along with humane treatment of all animals. A basic underlying message the education program should promote is the importance of all pet owners spaying and neutering all family pets. The other component of the program is to educate in basic proper animal care, feeding, housing, health care, obedience training and humane treatment of all animals. Shelter Planners of America, Copyright © Page 39 of 39 Building Space Program -EXHIBIT A Date: 4-18-16 Summary: Interior Exterior A. Administrative 2,996 Adjacent to or Near B. Animal Housing (Interior) 2,468 C. Animal Housing (Exterior) D. Animal Support Area (Interior) 2,588 1,112 E. Animal Support Area (Exterior) Visitor seating for 5, retail 500 Adoption Lobby TOTAL SF 8,051 1,612 SECTION A - ADMINISTRATIVE �umtsirvtu srl 9,663 Shelter Planners of America, Copyright © Exhibit A Page 1 of 3 Room or Space Quantity of Rooms SF of Each Total SF Adjacent to or Near Equipment / Comments Visitor seating for 5, retail 1 Adoption Lobby 1 300 300 wall display, wall mounted TV for information & counter with 2 computers 2 Public Drop Off Lobby 1 250 250 Adjacent to Visitor seating for 4 with a wall to separate from Lobby Adoption Lobby Reception Counter Share counter between 3 (2 Customer Service 1 150 150 Adoption Lobby & Public Representatives at counter) Drop off Lobby 4 Vestibule 1 80 80 5 Adoption Interview Area 1 100 100 Adjacent to Adoption High -top tables for 4 in Lobby each 6 ACO Supervisor office 1 170 170 Space for small conference table 7 ACO Office(Group Office 2 70 140 Also serves as Education 8 Additional Office 1 100 100 events coordinator & Foster Coordinator 9 Work Room 1 80 80 Countertop, copy machine, space for built-in safe Seating for 12 at training 10 Multi-purpose Meeting Room 1 375 375 Adjacent to tables, access for after hours use including toilet. Lobby Counter with sink, dishwasher, microwave adjacent to 11 Storage Room 1 64 64 Meeting Room access from 12 Public Toilet 2 60 120 Meeting Room after hours 13 Staff Toilets 2 60 120 1 Male and 1 Female 14 Volunteer Lockers & Staff Lockers Alcove in 12 lockers 12" x 12" x 12" Alcove 1 20 20 Hallway for volunteers, 10 lockers 12"x12"x24" for staff 15 Staff Shower 1 1 40 40 Shelter Planners of America, Copyright © Exhibit A Page 1 of 3 16 Staff Breakroom 1 150 150 SF of Each Counter with sink, microwave, refrigerator, coffee maker, seating at table for 4 17 Mechanical/ Elec Room 1 100 100 Adoption Jumbo Dog Runs 2 18Data/Phone Closet 1 8 8 See corresponding Exterior 2 19 Janitorial Closet 1 30 1 30 288 Subtotal: 2,397 Net to Gross SF Factor 25%: 599 I uepartmentai dross Area: 2,996 SECTION B - ANIMAL HOUSING -INTERIOR I uepartmentai Gross Area: 2,468 SECTION C - ANIMAL HOUSING - EXTERIOR 1 Room or Space p Quantity of Rooms SF of Each Total SF Adjacent to or Near Equipment /Comments 1 Adoption Jumbo Dog Runs 2 66 132 See corresponding Exterior 2 (6'x6' Indoor Runs) 8 36 288 run 2 Adoption Standard Dog Runs 8 50 400 See corresponding Exterior 3 (4'-6"x6' Indoor Runs) 1 48 48 run 3 Stray Jumbo Dog Runs 1 66 66 See corresponding Exterior 4 (6'x6' Indoor Runs) 7 36 252 run 4 Stray Standard Dog Runs 7 50 350 See corresponding Exterior (4'-6"x6' Indoor Runs) run 5 Dog Medical Isolation Runs 4 50 200 See corresponding Exterior (4'-6"x6' Indoor Runs) run 6 Dog Quarantine Runs 4 50 200 See corresponding Exterior (4'x6' Indoor Runs) run 7 Puppies 2 40 80 See corresponding Exterior (pens - 3'x5') run 8 Cat Adoption Room 1 120 120 (8 Cages) 9 Cat Condo (4 cats each total 8 cats) 2 72 144 Viewable from Lobby 10 Cat Stray Room 1(6 1 90 90 total cages) 11 Cat Isolation non -viewable 1(4 1 64 64 cages) 12 Cat Quarantine -viewable 1(4 1 64 64 cages) 13 Other Animals 1 64 64 (4 Cages) Subtotal: 1,974 Net to Gross SF Factor 25%: 494 I uepartmentai Gross Area: 2,468 SECTION C - ANIMAL HOUSING - EXTERIOR 1 Adoption Jumbo Dog Runs 2 48 96 See corresponding Interior (6'x8' Outdoor Runs) run 2 Adoption Standard Dog Runs 8 36 288 See corresponding Interior (4'-6"x8' Outdoor Runs) run 3 Stray Jumbo Dog Runs 1 48 48 See corresponding Interior (6'x8' Outdoor Runs) run 4 Stray Standard Dog .Runs 7 36 252 See corresponding Interior (4'-6"x8' Outdoor Runs) run Shelter Planners of America, Copyright © Exhibit A Page 2 of 3 5 Dog Medical Isolation Runs 4 36 144 Room or Space See corresponding Interior SF of (4'-6"x8' Outdoor Runs) Adjacent to Equipment / Comments 500 of Rooms Each SF or Near 1 Cleaning Equipment & Janitor run 6 Dog Quarantine Runs 4 36 144 See corresponding Interior (4'-6"x8' Outdoor Runs) 1 Commercial washer & 2 Laundry 1 150 150 dryers with folding counter, run 7 Puppy Sun Porch 2 30 60 8 1 Cat Sun Porch 1 80 80 Adjacent to 1 200 200 4 cat Ado tion 1 Subtotal: 1,112 y cpw 1— ai viwa #%IVa. 7,"17L Stc 11UN D - ANIMAL SUPPORT AREA - INTERIOR SF of Each Total SF Room or Space Quantity SF of Total Adjacent to Equipment / Comments 500 of Rooms Each SF or Near 1 Cleaning Equipment & Janitor 2 80 160 Cleaning materials, etc. 1 Commercial washer & 2 Laundry 1 150 150 dryers with folding counter, shelves, & space for linen carts 3 Food & Litter Storage 1 200 200 4 Animal Kitchen 1 120 120 Counter with double sink, 3 dishwashers 5 Get Acquainted 3 80 240 One for dogs, one for cats, & one extra 6 2 imaeReceiving - 2 dog pens and cat p 1 150 150 Intake Center 2 pens 7 Training Room 1 150 150 doubles as a photo area 8 Medical Exam 1 150 150 counter with sink 9 Grooming Room 1 100 100 Intake Grooming tub 10 Euthanasia Room 1 150 150 Chest type freezer 11 General Storage 1 300 300 12 Mechanical Room 2 1 100 200 Subtotal: 2,070 Net to Gross SF Factor 25%: 518 t wJ'a.. n" aIvaa rirVd; Z,btsts SECTION E - ANIMAL SUPPORT AREA - FYTFRInR vrvss Area: 500 I Shelter Planners of America, Copyright © Exhibit A Page 3 of 3 Room or Space p Quantity of Rooms SF of Each Total SF Adjacent to or Near Equipment /Comments 1 Sally Port 1 500 500 Covered & Fenced. Backing out allowed Subtotal: 500 vrvss Area: 500 I Shelter Planners of America, Copyright © Exhibit A Page 3 of 3 Preliminary Estimated Construction Cost -EXHIBIT B Addition and Renovation Date 4-18-16 Based on: Fully Enclosed Space - 8,052 SF Exterior Space - 1,612 SF Total SF - 9,664 SF (vote: this does not Include the cost of land Shelter Planners of America, Copyright © Exhibit B Page 1 of 1 New Construction Fully Enclosed Space $280/ SF Renovated $200/SF Total A Administrative Areas 2,996 2,996 B Animal Housing - Interior 2,468 2,468 D Animal Support Areas - Interior 2,588 2,588 Sub -total SF 5,056 SF 2,996 SF 8,052 SF Sub -total Cost $ 1,415,680 $ 599,200 $ 2,014,880 New Construction Exterior Space $140/SF C Animal Housing - Exterior 1,112 1,112 E Animal Support Areas - Exterior 500 500 Sub -total SF 1,612 SF 1,612 SF Sub -total Cost $ 225,680 $ - $ 225,680 Building Cost - Sub -Total $ 1,641,360 $ 599,200 $ 2,240,560 Site Work & Parking 10% $ 224,056 Total Construction Cost $ 2,464,616 Soft Costs 20% $ 492,923 AE Fees, Civil Engineering, Surveying, Soil Tests, Construction Materials Testing, Air Balancing, Furnishing, Loose Equipment, Computers & Phone System, etc. Contingency 5% $ 147,877 Estimated Total Project Cost $ 3,105,416 (vote: this does not Include the cost of land Shelter Planners of America, Copyright © Exhibit B Page 1 of 1 Preliminary Estimated Construction Cost -EXHIBIT C New Building on a New Site Date 4-18-16 Based on: Fully Enclosed Space - 8,052 SF Exterior Space - 1,612 SF Total SF - 9,664 SF DAULU. uua aue5 not inauae the cost or lana Shelter Planners of America, Copyright© Exhibit C Page 1 of 1 New Construction Renovated Fully Enclosed Space $280/ SF $200/SF Total A Administrative Areas 2,996 2,996 B Animal Housing - Interior 2,468 2,468 C Animal Support Areas - Interior 2,588 2,588 Sub -total SF 8,052 SF - SF 8,052 SF Sub -total Cost $ 2,254,560 $ - $ 2,254,560 New Construction Exterior Space $140/SF D Animal Housing - Exterior 1,112 1,112 E Animal Support Areas - Exterior 500 500 Sub -total SF 1,612 SF 1,612 SF Sub -total Cost $ 225,680 $ - $ 225,680 Building Cost - Sub -Total $ 2,480,240 $ - $ 2,480,240 Site Work & Parking 15% $ 372,036 Total Construction Cost $ 2,852,276 Soft Costs 20% $ 570,455 AE Fees, Civil Engineering, Surveying, Soil Tests, Construction Materials Testing, Air Balancing, Furnishing, Loose Equipment, Computers & Phone System, etc. Contingency 5% $ 171,137 Estimated Total Project Cost $ 3,593,868 DAULU. uua aue5 not inauae the cost or lana Shelter Planners of America, Copyright© Exhibit C Page 1 of 1