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HomeMy WebLinkAboutItem 24 - Ford Trucks MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER ��' MEETING DATE: JANUARY 17, 2017 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF FORD TRUCKS RECOMMENDATION: City Council to consider approval of a resolution for the purchase of Ford trucks for the Fleet Services department from Chastang Ford through an interlocal agreement with the Houston-Galveston Area Council (H-GAC). FUNDING SOURCE: Funding for this purchase is currently available in account 325-48910-312-03-170001-0 (Motor Vehicles) for a total amount not to exceed $69,887.00. BACKGROUND: This purchase is for two Ford trucks to replace units 12346 and 12205 of the Parks and Recreation department which was approved in the FY 2017 Vehicle and Equipment Replacement List. The Fords are a F-250 Pickup and a F-350 Service body. This purchase will be made in accordance with an existing interlocal agreement with the Houston-Galveston Area Council (H-GAC) as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791. Bids were taken by the Cooperative and a contract was awarded to Chastang Ford. The Fleet Services department staff and Purchasing reviewed the contract for departmental specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. Staff recommends approval. PH/BS RESOLUTION NO. 2017-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FORD TRUCKS FOR THE FLEET SERVICES DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE � WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 to enter into an Interlocal Agreement with other qualified agencies in the State of Texas; and WHEREAS, the Houston-Galveston Area Council (H-GAC), a regional planning commission, is a qualified purchasing cooperative program as authorized by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement : with H-GAC and wishes to utilize established contracts meeting all State of Texas bidding requirements; and � WHEREAS, H-GAC has established a contract with Chastang Ford under contract number AM10-16, Ambulances, EMS and Other Special Service Vehicles; and WHEREAS, the City of Grapevine, Texas has a need to replace finro Ford trucks in the Parks and Recreation department; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of Ford trucks from Chastang Ford through an Interlocal Agreement with H- GAC for an amount not to exceed $69,887.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said Ford trucks. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of January, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Resolution No. 2017-010 2